HR Assistant
Al Shirawi Enterprises LLC
مجموع سنوات الخبرة :10 years, 11 أشهر
Employee Database Management (Manual & Oracle HRMS):
• Maintain and upkeep personnel files for all units with confidentiality.
• Ensure all employee records are up to date both in Employee File and Oracle HRMS.
• Prepared a checklist to ensure that all employment documents required are attached and updated in the employees’ personal files.
Oracle HRMS:
• Working on Oracle HRMS software for New Employee ID creation, Leave Management (Updation & Deletion), Salary Management.
• Using Oracle to pull different reports like Master List, Salary Slip, Leave History, to apply for new Visa or Visa/ Labour Renewal or Amendments in Labour Contract, to create Purchase Requisition etc.
New Employee Joining Formalities:
• Responsible for induction of new employees into the organization. Always seek to ensure that all new employees are integrated into the company in an effective way.
• Prepare offers/contracts for new employees. Ensure they are duly signed.
• Add the employee on the Oracle HRMS system and create personnel file.
• Ensure that IT, procurement departments and relevant staff in the unit is pre-informed about the new employee joining date.
• Facilitate the necessary visa process for the new employee through the PRO.
• Pass on the salary information to Accounts.
• Follow-up end of probation periods and prepare necessary confirmation or termination letters.
• Liaise with Head of Departments, Managers, Group Leaders and Employees.
Medical & Life Insurance Administration:
• Enroll new employees and dependants on to the policy and Deleting resigned employees in a timely manner.
• Assist employees in problems with pre-approvals or claims as and when necessary.
Facilitate Visa Process:
• Facilitate the visa application through the PRO and ensure timely completion of the process through close follow up.
• Keep the relevant staff updated during the visa process and seek clarifications as and when necessary.
Salary Certificates, Salary Transfer Letter & Other Letters:
• Draft salary certificates Salary Transfer Letter, NOC’s, Employment Certificates and Experience Letters for employees.
• Co-ordinate employee exit formalities.
• Inform relevant departments about the last day of employment of the employee.
• Inform the exiting employees & line managers about the exit formalities and company property to be returned on the last day as well as the visa formalities taken care of.
Internship Programme:
• Provide training to the student/ Intern doing projects on HR operation.
Exit Formalities:
• Ensure Labour/Visa Cancellation process is complete before the last working day of the employee.
• Coordinate with Accounts Department for the preparation of Final Settlement.
• Conduct Exit Interview.
# Interacting with clients to understand manpower requirements
# Screening the resumes of the candidates through Job Portals.
# Sourcing employees with appropriate skill sets through different sources.
# Conducting Telephonic Interviews with the Candidates.
# Doing the First level of Screening of the candidates and arranging interviews, Follow-Ups, interacting with clients.
# Regular Follow up with Candidates placed in different organization.
# Building strong long-term client relationship by providing timely effective recruitment.
# Maintaining and updating the database on a daily basis.
# Working for various clients like Accenture and CTS for their permanent as well as contractual requirement.
# Interacting with clients to understand manpower requirements.
# Screening the resumes of the candidates through Job Portals.
# Sourcing employees with appropriate skill sets through different sources.
# Conducting Telephonic Interviews with the Candidates.
# Doing the First level of Screening of the candidates and arranging interviews, Follow-Ups, interacting with clients.
# Regular Follow up with Candidates placed in different organization.
# Building strong long-term client relationship by providing timely effective recruitment.
# Maintaining and updating the database on a daily basis.
# Last Assignment was for Business Head Position for a Travel & Tourism Group.
# Worked for various clients like Price waterhouse Cooper, EY, KPMG, Oxford University Press, Emerson, Maharastra Hybrid Cooperation, Dhanuka Agritech, Orga System, Manjushree Group (B.K.Birla Group of Company), Syngenta, Atlas Copco, Anchor Global, ABZOOBA etc.