Administrative Coordinator
المفوضية السامية للأمم المتحدة لشؤون اللاجئين - غير ذلك
Total years of experience :11 years, 9 Months
To participate fully in all stages of the establishment of the community center.
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Supervise the daily functioning of the Center and ensure that activities and services are in line with the overall plan of the Center
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Manage the mobile teams plan and plan targeted locations based on the needs assessed.
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Establishing committees for the Center in coordination with the technical coordinators.
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Coordinate with the technical staff and plan the monthly activities of the Center based on the needs assessed within the area covered by the Center.
• Adopt an age, gender and diversity based approach,
ensure that all activities conducted at the center target people of all diverse social, educational, ethnic and religious backgrounds within the different communities living in the areas covered by the centers, and ensure gender balance when Select staff to work in the community center.
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Map local structures (schools, clinics, civil registry
secretariats, unions, etc.) and other service providers located in the area covered by the center, and establish coordination links and referral mechanisms between the center and these structures.
• Identify existing structures (volunteers, local committees, trade unions, etc.) within the area covered by the center, involve them in the center's plans and activities, and mobilize their resources for the benefit of IDPs and those most affected. • Ensure the participation of all persons of concern, paying particular attention to excluded and vulnerable groups (street children, unaccompanied and separated children, persons with disabilities, etc.)
. • Ensure that the center is functioning effectively and that all staff, teachers and volunteers are committed to the days and hours of work at the center
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Monitor the attendance and overall performance of the Center's staff in terms of compliance with the Center's plan
. • Manage the resources of the Center, including furniture, equipment, vehicles, etc., and ensure that they are used appropriately and exclusively for the planned objectives.
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Ensure the optimal use of the spaces in the center in order
to accommodate a greater number of activities and services, ensure that appropriate rooms are provided for counseling that take into account the privacy of persons of concern, and ensure that persons with disabilities or those with mobility difficulties have access to the center and services. • Prepare weekly and monthly reports on progress made with regard to community activities, needs and challenges, and any updates on the number of persons of concern. • To assess and analyze the situation in the area frequently covered by the Center in terms of humanitarian needs, resources and dynamics in order to plan the appropriate response. • Review and approve referrals to service providers located outside the community center, ensuring that cases are followed up appropriately. • Organize regular meetings with staff, and participate in relevant training courses or workshops. • Perform any other related tasks upon request.
Maintain hard and electronic office files and records; classify and code material relating to a variety of topics
• Internal auditor of the project in full.
• Search and retrieve office files, and reproduce documentation and background material for reference and
action by the supervisor, as and when required
• Receive, register, route correspondence and office pouch. Maintain a follow up system
• Draft routine correspondence, memoranda and reports. Format more complex documents by using the
appropriate technology
• Facilitate implementation of Personnel administrative formalities and processing of documents in relation to
official travels, leaves and movements of staff. Support staff members with processing personnel-related
documentation
• Maintain office inventory and stocks of office supplies. Monitor the asset management track to ensure all
admin procurements and disposal of UNHCR property are done and recorded accurately
• Assist the supervisor to monitor and record expenditure/disbursement of funds
• Following instructions from the supervisor make logistic and administrative arrangements for seminars,
workshops, and briefings that may be required by the Office/Division
• Work as a focal point between the project and the main media section of the association.
• May regulate and monitor routine provision of services and/or shifts from providers, as and when applicable
• Monitor office/compound facilities and equipment and in consultation with the supervisor take appropriate
action to ensure proper functioning at all time
• Any other responsibilities/functions deemed necessary by the supervisor/or senior manager in order to meet
the level of the services in the organization.
Aoun for Relief and Development, in collaboration with UNICEF
The direct supervision of the work of the project centers and secures all needs.
* Provide Training Team for the project and the best choice through interviews.
* Follow the work of vocational and technical coordinator for the selection of the training curriculum and securing all
the necessary supplies.
* Carry out initiatives and the development of plans to implement them.
* Working with life skills
• collection regular information about the company's departments and determine staffing needs. • Attract employees, interviewing and selecting the right person to work • Conduct internal audit of the company and ensure the implementation of procedures between sections • Prepare periodic reports on the efficiency of staff performance evaluation and take appropriate action • Conduct training sessions for staff and prepare reports of the sessions and ongoing changes to employees after conducting courses • Traffic official vehicles and in the company and follow-up problems and breakdowns of vehicles and supervision of maintenance • Follow-up of personnel in terms of extra salary bonuses vacations irregularities • Follow-up to the entry and exit of vehicles in the company • Preparation of security and safety programs in the company (firefighters networks - Dress - surveillance cameras ..) • Follow up on the guard in the company of regulation of entry and exit and rotating tours
study and analysis of professional workshops and prepare a report on the current status of workshops. •Preparing marketing studies for new professions that can be added to the professional complex. • Collecting data on the current situation in the market (the price. Competitor. Target group) and data processing to get the correct information useful in developing an action plan. identify the strengths and weaknesses of the workshops and training workshops owners to overcome the problems and develop the work • Training workshops owners to control and determine the cost of production and analysis of profit and loss • Training professional workshops to deal with market changes and take advantage of opportunities
Recording purchase invoices, new materials
• Pricing materials • Daily sales with the matching fund
• Preparing reports on materials that have been sold and the identification of needs
• Annual inventory of materials
