Contracts Expeditor
Saudi Aramco Base Oil Company - Luberef
مجموع سنوات الخبرة :19 years, 9 أشهر
- Prepare open and sealed Request for quotations as per the received Purchase requisition from end user.
- Support the buyer for technical or other clarification questions raised by bidder
- Draft emails for queries and answers between buyer and bidder to expedite to complete clarifications.
- Prepare a status of all inquiries and update the status for in a common network space to see by the buyer and the end user
- Follow up with bidders to submit quotations before the bid closing date and record the updates timely.
- Arrange sealed bids opening coordinating with bid opening committee
- Prepare commercial bid analysis and follow up to get final signature on the analysis.
- Follow up the contractor for their acceptance after awarding the project
- Prepare contract and follow up to get final signature on the contract from both parties.
- Expedite to get required documents from contractor such as Performance bond, legal documents etc…
- Send unsuccessful letter to the rejected bidders.
- Follow up with end user for update of project and record the status.
- Receive, review and park the invoices in SAP.
- Follow up get required documents to forward the payment process to Accounts department.
- Do filing of all the documents to the related projects.
Assisting Administrative operations with proficiently, accurately
Making Formats and Letters Independently
Making different kinds of charts, documents, Labels, Spreadsheets, etc... using graphic packages, spreadsheet application and Word processors (Mainly in Windows)
Preparing Of quotations and Purchasing voucher
Handling all types of communications (E-mail, Fax, Phone)
Maintaining Computer, printer, copier
Attending Telephone calls
Designing cover pages for Advertisements using photoshop
Coordinating files
Coordinating customers
Coordinating meetings and seminars for MD.
Coordinating Air ticket booking and travellings
Arranging Visa of various countries for Superiors
Handling manpower recruitments
Handling int'l bankings
Act as a Contact Point for Stores and sales
Act as a help point for sales
Prepare Summary of retail reports on a weekly basis
Coordinate with customers and keep them in touch
Act with Full freedom to expand sales and marketing
Taking care of sales people
Organizational Development
Managing and maintaining shops and sales
preparing purchase order
Arranging and follow up shipment.
Checking fast moving products and re-order and follow-up.
Recieving meterials
Online show room management and stock arrangement
Internal and external correspondence
Supplier correspondence and LC execution
Reporting to management market status
Handling sales, purchase and goods transferring transactions.
Annual Inventory work, sales, purchase and stock report for Management.
Daily and monthly inventory processing and data entry.
Sending and Receiving e-mail, fax messages
Master of Arts (MA) 2001-2003 Completed Master Degree from calicut university campus, Kerala, India
(Completed Bachelor Degree from Calicut University), Kerala, India