Basima Al Amin

• Successfully complete critical aspects of deliverables with hands on approach, including personal
correspondence and other tasks that facilitate the executives ability to effectively lead the company.
• Supervise and lead other administrative support staff.
• Provide a bridge for smooth communications between the executive office and internal departments.
• Research, priorities and follow up on incoming issues and concerns addressed to the executives,
including those of a sensitive or confident.
• Manage employees files, attendance, vacations.

• Provide direct administrative support to the Integration Leader, travel arrangements, and expense
reports.
• Coordinate with the Management Office and other departments to facilitate smooth integration
processes.
• Plan and organize leadership meetings, and yearly calendar activities, ensuring seamless execution.
• Maintain and manage department materials, including organization charts and distribution lists,
Collaborate closely with team members and other Executive Assistants.

• Manage CEO busy diary schedules and workloads.
• Maintain all CEO business contacts.
• Receive, filter and answer email and phone calls related to CEO.
• Self draft any required correspondence (Arabic, English).
• Maintain an organized filing system.
• Organize travel bookings of staff, CEO, and company guests.
• Prepare reports and presentations on Power point and Excel.
• Assist other Managers & Head of Depts for any required jobs.
• Manage other secretarial and organizational duties related to Personal Assistant
Sr. HR Assistant Duties:
• Report directly to the Group HR Manager.
• Assist HR Manager in Staff personal files.
• Issue Internal Memos.
• Update and maintain employees personal files.
• Maintain Employees daily attendance and vacations system.
• Follow up Employees Health / Life insurances.
• Conduct Interviews for lower and mid level posts.
• Ensuring that all departments are fully staffed with qualified personnel.
• Coordinate with department managers, ensuring that ongoing training are provided for employees,
matching their placement and service tasks.
• Handling staff appraisals performances.
• Insure that all staff is following UAE labor law and Company rules and regulations.

• Maintaining the managers appointment schedule inside / outside office.
• Issue & Maintains records for all incoming / outgoing correspondence / letters / memos.
• Staff File Maintenance & Leave records.
• Prepare consolidated weekly reports for the department.
• Maintain departmental filing system in orderly and sufficient manner.
• Taking minutes of meetings if required.
• Organize business itineraries, travel arrangements, conferences, meetings and social functions.
• Help in Preparing proposals and presentations.
• Other related clerical / administrative duties as assigned by the manager.

• Handled all related and required work related to CEO, calls, meetings, travels, emails.
• Handled all related and required work as an Exhibition Coordinator, from following up in/out
shipments, cargo clearance/manifests and approvals, Exhibitors requirements, security & pass
approvals.
Sr. Administration Assistant
• In charge of following up staff training needs.
• Responsible for interviewing, and assigning staff.
• Ensure that all staff are complied with the UAE labour law, by following up their Visa, and labour
requirements.
• Maintaining and updating staff personal files.
• Drafting memorandums.
• Keeping track of staff Attendance.
• In charge of issuing Security passes to staff for Oil field & Petrol companies.
• Providing all necessary requirements and information for the branch offices.
Quality Assurance & OHS Manager
• Arrange Auditing plans of Internal Quality System to verify whether quality activities comply with the
planned arrangement and to determine effectiveness of the Quality System in the company.
• Insure that sufficient number of trained & skills personnel are available to attain and maintain the
quality procedures.
• Responsible of receiving and clarifying customer complaint, and making sure to take the appropriate
corrective and preventive action.
• Scheduling and Maintaining the Management review meeting minutes.
• Responsible of updating the Company Quality Manual.
• Establish OH & S management system in accordance OHSAS 18001
• Ensure that the OH&S system is properly implemented and performing to requirements in all locations
and spheres of operation within the organization.
• Ensuring that reports on the performance of the OH&S are presented to top management for review
and basis for improvement.
• Ensure that OH&&S Policy & Objectives are communicated to all concerned.
• Maintaining OHSAS 18001 System and Certification.
• Establishment & maintenance of process for communication regarding effectiveness of OH&S system.
• Responsible of Management of OH&S Audits.
• Conducting Training pertaining to OH&S.