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تم إلغاء حظر المستخدم بنجاح
Basima Al Amin, Sr. Executive Administrative & HR

Basima Al Amin

Sr. Executive Administrative & HR·Trans Emirates Hospital Supplies

الإمارات العربية المتحدة

بكالوريوس, Administration-Online

الخبرة العملية

مجموع سنوات الخبرة: 26 سنوات, 1 أشهر

Sr. Executive Administrative & HR

مايو 2016 - أبريل 2024

Trans Emirates Hospital Supplies

أبو ظبي، الإمارات العربية المتحدة هجين

مايو 2016 - أبريل 2024

• Successfully complete critical aspects of deliverables with hands on approach, including personal
correspondence and other tasks that facilitate the executives ability to effectively lead the company.
• Supervise and lead other administrative support staff.
• Provide a bridge for smooth communications between the executive office and internal departments.
• Research, priorities and follow up on incoming issues and concerns addressed to the executives,
including those of a sensitive or confident.
• Manage employees files, attendance, vacations.

مجال الشركة:
خدمات الرعاية الصحية الأخرى
الدور الوظيفي:
الموارد البشرية والتوظيف

Sr. Executive Administrative Assistant

مارس 2010 - أبريل 2016

E&C

أبو ظبي، الإمارات العربية المتحدة

مارس 2010 - أبريل 2016

• Provide direct administrative support to the Integration Leader, travel arrangements, and expense
reports.
• Coordinate with the Management Office and other departments to facilitate smooth integration
processes.
• Plan and organize leadership meetings, and yearly calendar activities, ensuring seamless execution.
• Maintain and manage department materials, including organization charts and distribution lists,
Collaborate closely with team members and other Executive Assistants.

مجال الشركة:
خدمات الاستشارات التجارية
الدور الوظيفي:
إدارية

CEO & HR / Sr. Administration Assistant

فبراير 2006 - ديسمبر 2009

Prime Holding. (Securities Brokerage)-

أبو ظبي، الإمارات العربية المتحدة

فبراير 2006 - ديسمبر 2009

• Manage CEO busy diary schedules and workloads.
• Maintain all CEO business contacts.
• Receive, filter and answer email and phone calls related to CEO.
• Self draft any required correspondence (Arabic, English).
• Maintain an organized filing system.
• Organize travel bookings of staff, CEO, and company guests.
• Prepare reports and presentations on Power point and Excel.
• Assist other Managers & Head of Depts for any required jobs.
• Manage other secretarial and organizational duties related to Personal Assistant
Sr. HR Assistant Duties:
• Report directly to the Group HR Manager.
• Assist HR Manager in Staff personal files.
• Issue Internal Memos.
• Update and maintain employees personal files.
• Maintain Employees daily attendance and vacations system.
• Follow up Employees Health / Life insurances.
• Conduct Interviews for lower and mid level posts.
• Ensuring that all departments are fully staffed with qualified personnel.
• Coordinate with department managers, ensuring that ongoing training are provided for employees,
matching their placement and service tasks.
• Handling staff appraisals performances.
• Insure that all staff is following UAE labor law and Company rules and regulations.

مجال الشركة:
الخدمات المالية

Spare Parts assistant Manager

أكتوبر 2005 - يناير 2006

Emirates Motor Co. (Al Fahim Group)-

أبو ظبي، الإمارات العربية المتحدة

أكتوبر 2005 - يناير 2006

• Maintaining the managers appointment schedule inside / outside office.
• Issue & Maintains records for all incoming / outgoing correspondence / letters / memos.
• Staff File Maintenance & Leave records.
• Prepare consolidated weekly reports for the department.
• Maintain departmental filing system in orderly and sufficient manner.
• Taking minutes of meetings if required.
• Organize business itineraries, travel arrangements, conferences, meetings and social functions.
• Help in Preparing proposals and presentations.
• Other related clerical / administrative duties as assigned by the manager.

مجال الشركة:
وكلاء السيارات
الدور الوظيفي:
الإدارة

Sr. Administration Assistant/QA Manager/Exhibition Coordinator

يناير 1998 - أغسطس 2005

Salem Freight International-

أبو ظبي، الإمارات العربية المتحدة

يناير 1998 - أغسطس 2005

• Handled all related and required work related to CEO, calls, meetings, travels, emails.
• Handled all related and required work as an Exhibition Coordinator, from following up in/out
shipments, cargo clearance/manifests and approvals, Exhibitors requirements, security & pass
approvals.
Sr. Administration Assistant
• In charge of following up staff training needs.
• Responsible for interviewing, and assigning staff.
• Ensure that all staff are complied with the UAE labour law, by following up their Visa, and labour
requirements.
• Maintaining and updating staff personal files.
• Drafting memorandums.
• Keeping track of staff Attendance.
• In charge of issuing Security passes to staff for Oil field & Petrol companies.
• Providing all necessary requirements and information for the branch offices.
Quality Assurance & OHS Manager
• Arrange Auditing plans of Internal Quality System to verify whether quality activities comply with the
planned arrangement and to determine effectiveness of the Quality System in the company.
• Insure that sufficient number of trained & skills personnel are available to attain and maintain the
quality procedures.
• Responsible of receiving and clarifying customer complaint, and making sure to take the appropriate
corrective and preventive action.
• Scheduling and Maintaining the Management review meeting minutes.
• Responsible of updating the Company Quality Manual.
• Establish OH & S management system in accordance OHSAS 18001
• Ensure that the OH&S system is properly implemented and performing to requirements in all locations
and spheres of operation within the organization.
• Ensuring that reports on the performance of the OH&S are presented to top management for review
and basis for improvement.
• Ensure that OH&&S Policy & Objectives are communicated to all concerned.
• Maintaining OHSAS 18001 System and Certification.
• Establishment & maintenance of process for communication regarding effectiveness of OH&S system.
• Responsible of Management of OH&S Audits.
• Conducting Training pertaining to OH&S.

مجال الشركة:
الشحن

التعليم

Corllins University

يونيو 2010

يونيو 2010

بكالوريوس، Administration-Online

الولايات المتحدة

course

مايو 2002

مايو 2002

الثانوية العامة أو ما يعادلها، occupational health and safety

الإمارات العربية المتحدة

course

أبريل 2002

أبريل 2002

الثانوية العامة أو ما يعادلها، Exhibition & Cargo Management

تركيا

course

نوفمبر 2000

نوفمبر 2000

الثانوية العامة أو ما يعادلها، basic business management

سويسرا

Abu Dhabi educational institute

أغسطس 1998

أغسطس 1998

الثانوية العامة أو ما يعادلها، administration and executive assistant

الإمارات العربية المتحدة

Skills

ADMINISTRATIVE SUPPORT
Intermediate
ADMINISTRATIVE SUPPORT
Intermediate
COMMUNICATIONS
Intermediate
COMMUNICATIONS
Intermediate
CREATIVITY
Intermediate
CREATIVITY
Intermediate
DATA MANAGEMENT
Intermediate
DATA MANAGEMENT
Intermediate
DETAIL ORIENTED
Intermediate
DETAIL ORIENTED
Intermediate
EMAIL MANAGEMENT
Intermediate
EMAIL MANAGEMENT
Intermediate
JOB INTERVIEWS
Intermediate
JOB INTERVIEWS
Intermediate
QUALITY MANAGEMENT
Intermediate
QUALITY MANAGEMENT
Intermediate
STREAMLINING
Intermediate
STREAMLINING
Intermediate
TIME MANAGEMENT
Intermediate
TIME MANAGEMENT
Intermediate

اللغات

العربية
اللغة الأم
الانجليزية
متمرّس

التدريب و الشهادات

الشهادات
Admin & Exec Assistant
Certification / Course / Occupational Health and Safety (ISO / OHSAS 18001 System)-Abu
Certification/Course/ Freight forwarding handling
Certification/Course/ Exhibition & Cargo Management
Certification/Course/ Basic Business Management