Beena Abraham

Document Controller at KEO International Consultants - Qatar

• Qatar - Doha
• August 2008 to April 2013

As a Leader of the Document Controllers of PM/CM Division, (Sidra Medical Research Centre project - SMRC), experience in leading document control team, giving work instructions, overall control & Co-ordination of all the activities in the Document Control office, in addition to the execution of my own document control duties. Receiving technical documents / drawings / material submittals / correspondence, etc., from the contractor as per the document procedure (proper revisions & numberings). Updating all internal and external drawings / documents / correspondence in database by using Electronic Document Management System (EDMS). Responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures. Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings. Maintain registers of all submissions of documents and correspondence. Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed. Ensure that the latest revision and approval status of drawing is kept updated continuously. Maintain documents for transmittal process for project documents. Expedite and maintain acknowledgements to transmittals. Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress. Updating document log / outstanding log and forwarding to managers & engineers. Expedite responses to transmittals sent for review/comment. Respond to queries regarding revision status of issued drawings / documents, from engineering / drafting personnel. Follow and update document control procedures. Maintain record of Drawings, Method Statement, Material Submittals, Sample Submittals, RFIs, RFITs, NCRs, Contracts, Payment Certificates, Documents of Civil, Mechanical, Instrumentation, Electrical, Piping, Structural Documents, Drawings, Specifications, Calculation Sheets and Data Sheets, Progress Reports, Survey Reports, Soil Investigation Reports etc. Manage the electronic and hard copy filing of project related technical documentation. Scan and store the approved drawings and documents in the database so that the project team can access. Assure document quality to include completeness, accuracy and compliance with established procedures and updates.