Finance Secretary
The Diplomatic Club
مجموع سنوات الخبرة :21 years, 0 أشهر
The Diplomatic Club
( March 2011 - Present)
• Finance Secretary
1. Directly reporting to the Director of Finance
2. Received and checks all A/P regular "cheques" issued as requested upon DOF signature.
3. Checks HR folders which includes the following: - Payroll authorization upon approval from DOF:
- Personnel change notice
- Cash advances / Loans
- Airfare ( LPO / PR's)
- Overtime & Part time
4. Checks Purchasing folders ( LPO / PR)
5. Check club's invoices pertaining to Accounts Receivables.
6. Checks DCFM's documents which includes the following: - Overtime and Part time
- Contracts and tenders related documents
7. Checks all DC Hotel ( 44Tower) documents which includes the following: - LPO / PR
- All A/P "cheques" for their regular suppliers
- HR related documents
8. Check the IN & OUT's of A&F department for the payroll cut-off before the 24th of each month against the system and request for the approval of the Director of Finance through email.
9. Checks A/P folders for regular suppliers and bank transfers.
10. Prepare the consumable covers every month
11. Act as Reliever in the absence of Accounts Payable personnel.
12. Attend to all incoming calls & emails regularly.
13. Attend to TDC & DCFM Tenders and Contracts Requirements that may arise from time to time.
14. Check and restore contracts which are subject for renewal and/or termination.
15. Update Credit facility application when needed.
16. Keeps all the records and files and sees to it that all are kept confidential.
17.Validate supplier's invoices against the ISCALA System with regards to Accounts Payable works.
18. Attend to unexpected task/s that may arise from time to time.
(January 22, 2011 - March 2011)
• Administrative Assistant - Contracts & Procurement
1. Assist the Contract & Procurement Manager in preparing tender documents
2. Monitor and prepare monthly report on chemical & consumables covered each month
3. Check all the overtime rendered by Housekeeping and F&B departments of outside contracts.
4. Monitor all insurances and contracts of the club.
5. Attend to unexpected task/s as the things arise.
Top Express Infrastructure Ltd.
(September 16 2009 to June 30, 2010)
• Project Management Support Specialist
1. Analyze and accept all Purchase Orders (PO's) received from clients such as Huawei and Alcatel-Lucent.
2. Prepare weekly report regarding PO status and reconcile it against invoices
3. Deals with the client in terms of PO related-issues and concerns.
4. Deals with our TEI Head-Office Hongkong Counterpart in terms of PO requirements.
5. Handles contracts, sees to it that they comply according the agreement made between the two parties.
6. Handles certifications in relation to invoices
7. Attend to unexpected task in relation to work.
Our Lady of Guadalupe Parish
June 01, 2009 - September 15, 2009
• Secretary
1. Responsible in the over-all facades of the Parish
2. Attend to all meetings and parish-related activities as requested
3. Monitors and prepare the daily activities of all the Priest/s of the Parish
4. In-charge of the office weekly schedules in terms of baptism, wedding, funerals and blessings.
5. Report directly to the Parish Priest
6. Respond to unexpected task/s as the things arise.
ARS Telecom Inc.
( November 2005 - May 31, 2009)
• Administrative / Human Resources Officer
1. Check employee's status and records.
2. Handle and prepare business correspondence when needed and prepare memos pertaining to the company's rules and regulations. Also includes are tardiness, promotions, new appointments, and others issues arises and needed.
3. Check and approved payroll for monthly, daily and local hire.
4. Deals and negotiate with employees' requirement for working overseas especially processing of visas and dealing with the travel agency both local and abroad which includes ticketing and hotel accommodations.
5. Handles company's requirements on insurances like accident and medical insurances.
6. In-charge of the over-all facets of administrative office
7. Holds responsibility on employees benefits such as SSS, BIR, PhilHealth, PAG-IBIG and Life Insurance.
8. Attend to meeting with the client regularly.
9. Report directly to the General Manager
10. Attend to unexpected task/s in relation to work.
• Billing and Collection Officer
1. Monitor weekly report with regards to receivables and collections.
2. Deals with the client with regards to receivables both local and abroad.
3. In-charge of sales invoices for all company's project such as Globe, Ericsson, Huawei, Tekelec
4. In-charge of the billing preparations and requirements and this include bonds (Performance, CAR/All Risk, Surety & Warranty) according to work progress and accomplishment.
5. Monitor Purchase Orders for new awarded sites.
6. Attend to meeting with the client regularly.
7. Performs other duties as assigned.
( March 01, 2005 - October 2005)
• Administrative / Human Resources Assistant
1 Prepare payroll for monthly, daily and local hire.
2 Prepare employment contract and/or memo
3 Regular monitoring of employee's attendance and prepare a memo with regards to tardiness every end of the month.
4 Prepare Purchase Orders as needed.
5 Monitor the inventory of office equipment and requisition in-charge for company's office supplies.
6 Check-out the dispatching of company's services and their itinerary's for the day.
7 Keeps all the records of the admin/HR department as needed from time to time.
8 Prepare report on SSS, HDMF, Philhealth every month.
9 Performs other duties as assigned
Association in Alliance Internationales ( AAI)
( August 2004 - February 28, 2005)
• Accounting Personnel
1. Prepare monthly report on check disbursement and prepare a summary of monthly expenses every month.
2. Keeps all the books of the company ( disbursement, purchase & sales book) sees to it that they are all updated at all times.
3. Regular monitoring and encoding of invoices and check vouchers and prepare a summary every end of each month.
4. In-charge of the bank transaction in accordance with the company's requirements.
5. Report directly to Finance / Admin Manager
6. Perform other duties as assigned
CORONA SPORTS CORPORATION
April 2004 - July 2004
• Accounting Staff
1. Keeps all the books of the company ( disbursement, purchase & sales book) sees to it that they are all updated at all times.
2. Prepare monthly report on check disbursement together with the closing of purchase and sales book.
3. Regular monitoring and encoding of check vouchers and prepare a summary every 10th, 20th and 30th of each month.
4. Keep efficient filing system.
5. Monitor and prepare report on monthly rate of foreign currency based on BSP.
6. In-charge of the bank transaction in accordance with the company's requirements.
7. Monitor and attend to employees needs with regards to their ATM's.
8. Perform other duties as assigned.
AIA HINOKI COSMEDICS
August 2003 - February 2004
• Sales & Training Executive
1. Responsible in handling training and seminars for AIA Trustees and Merchandise Trustee.
2. In-charge of the general assembly, out-trainings, party selling's and other activities of the center.
3. Assist in keeping efficient filing system.
4. Holds responsibility of the center in the absence of the officer in charge (OIC)
5. Attend to all activities outside the center with regards to AIA products promotion like fashion shows and exhibits.
6. In-charge of the over-all facets of the training section sees to it that they are well-ventilated and in proper order at all time.
7. Performs other duties as assigned.
ORCA PLANT OPERATIONS, INC.
June 2000 to June 2003
• Accounting Personnel
1. Assist in preparation of financial statement reports.
1.1 monthly
1.2 year-end
1.3 budget preparation
2. Assists in keeping efficient filing system.
3. Assists in Sales Invoice (Billing preparations)
4. Functions as unit cashier
4.1 Petty Cash management
4.2 Payables (suppliers, contractors, etc.)
4.3 Liquidation / replenishment
5. Assist in PO Preparation.
6. Monitor inventories of chemicals, fuel and spare parts.
7. Responsible in spare parts computation to come up with the landed cost.
8. Performs other duties as assigned.
1. Handles clerical jobs, i.e. typing memos, communications, and other reports relevant to plant operations.
2. Attend to employees concern with regards to company's benefits including SSS, Philhealth, Pag-ibig, CAP & Maxicare.
3. Prepare monthly payroll.
4. Sees to it that: 4.1 forms and other supplies are available at all times
4.2 office area is clean and orderly
5. Perform other duties as assigned.
* Responsible in the preparation of 13th month pay/bonuses and incentives of monthly and weekly employees.
* Prepare weekly and monthly payroll
* Act as petty cash custodian of the company
* Responsible in monitoring companies office supplies
* Holds responsibility on employees benefits such as SSS, BIR, PhilHealth, PAG-IBIG and Life Insurance
* Prepare weekly and monthly tardiness report
* Monitor employees withholding tax and exemptions
* In-charge of employees problems with regards to SSS benefits such as salary loans, retirements, disability claims and death benefits
* Attend to unexpected task in relation to my work
June 1995 to May 1996
• Secretary
* Prepare monthly report of tools and equipment and gas consumption
* Prepare monthly billing of tools nad equipment of different projects
* Check weekly DTR of drivers and helpers
* Monitor preventive maintenance services (PMS) of company's vehicles
* Respond to unexpected task in relation to my work.
* Recording, filing and balancing of all community tax certificate according to each barangay
* Responsible for monitoring and distribution of land tax notice and warrant of levy.
* Check and monitor all marketing and supplies of goods together with the branch manager, chief cook, guard and checker.
* Responsible for payroll and vale report.
* Keeps all important documents as prescribed by the law such as SSS, BIR, etc.
* Responsible in making the gratuity for meritorious performance of the singing cooks and waiters
* Report regularly to the General Manager
* Checks the cashier check book and prepare a summary of their daily report
* Act as Petty Cash Custodian of the restaurant
* Responsible in monitoring and payment of all monthly payables and incentives.
* Prepare monthly report of the overall income and expenses for that month.
* Respond to unexpected task in relation to work.
CAPITOL DEVELOPMENT BANK
New Accounts Clerk / Teller
(May 1992 to November 1992
*directly reporting to the General Manager
*attend to all clients inquiries with regards to installation, repair and services
*prepare daily sales report
*attend to unexpected task/s assigned from time to time
1. Accountants for Non-Accountants
Internship attended: 1. NARCOM - Narcotics Command of the Philippines 2. National Center for Mental Health 3. Conception Elementary School