Administrative Assistant
International Extended Care Centre
Total des années d'expérience :8 years, 1 Mois
Job Description:
Adminitrative Assistant:
•Oversees and/or performs a range of diverse administrative activities and related to the Document Control procedure and for the office.
•Serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit.
•Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, reviewing and controlling the incoming and outgoing correspondence, and following up on operational commitments.
•Provides administrative assistance with staff searches, as appropriate, to include logging employment applications; preparing applicant acknowledgements and interview documents, coordinating interview logistics, and coordinating search documentation.
•Schedules appointments and maintains calendars
•Schedules, coordinates, and facilitates meetings, educational sessions, facilities usage, and events, as required.
•Added responsibility as Admin Assistant of managing Director for 1 Year.
Document Controller:
August 8, 2020 - October 4, 2020 - Administrative Assistant/Document Controller
•Monitors and upkeeps the Policy and Procedures Manuals for all organizational units at IEC in compliance with international and national standards.
•Receives the drafts of policies for review from organizational units at IEC and initiates the approval process
•Assists organizational units’ heads and or employees in developing the required policies.
•Follows through with concerned entities to ensure revision of policies in compliance with all related standards and to ascertain that correct amendments are made in the policies.
•Keeps a log of all IEC policies and ensures that they are up-to-date.
•Publishes the Policies & Procedures and Scopes of Services on IEC intranet ( sharefolder)
•Assists departments in reviewing and finalizing their Scopes of Services (SOS).
•Keeps a log of the Scopes of services for all of the departments at IEC with their revision due dates.
•Researches and evaluates new documentation tools and methods to improve the documentation processes.
•Upkeeps the Organizational Charts for IEC and for the organizational units at IEC.
•Participates in committees as assigned.
•Performs miscellaneous related duties as requested.
Committee Coordinator:
•Arrange, coordinate and schedule all the meetings
•Receives requests for the formation of new committees at IEC.
•Reviews terms of reference and initiates the approval process for the committee according to the policy.
•Prepares the report for the performance of every committee and puts recommendations for continuing or discontinuing the committee.
•Ensure timely compilation and circulation of quarterly and yearly committees’ reports in line with the committees’ organization chart.
•Performs miscellaneous job-related duties as assigned.
•Participates in quality improvement activities, as needed.
Responsible to plan activities for children, such as storytelling or art
projects.
* Instruct and supervise them in social and developmental activities
* Help feed and change them, and generally provide one-on-one attention
when needed. interacting with children, preparing snacks
* Teaching children about numbers, colors and shapes, helping them get
dressed and changing their diapers when needed.
Schedule meetings develop reports as requested
* Perform research as needed
* Maintain filing system
* Act as communication relay, making sure all parties receive necessary
information and that this information is accurate
* Make travel arrangements, Arrange
* Provide ready access to all experimental data for the faculty researcher
and/or superviso.
* Coordinating search documentation, schedules appointments and
maintains calendars, schedules, coordinates, and facilitates meetings,
educational sessions, facilities usage, and events, as required.
Designs and teaches various computer courses for College.
* Creates course outlines and writes instruction and review handouts for
each of the different course
* Prepares the room and the computers for use before each class; attends to
the proper shut-down of computers after classes
* Assures that the computer equipment is properly used, Trains and
supervises volunteer facilitators, supervises use of computer equipment
during lab hours and performs other related duties as assigned.
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