Beverley Carls

Deputy Director: Executive Support at Department of Economic Development

• South Sudan
• My current job since November 2006

Render Secretariat Support to HOD and Director: Executive Support
 Develop Agendas for the Committees in conjunction with the Director and HOD
 Render Secretariat Service to the Governance Structures within the Department
 Circulate Agendas, minutes, Action lists, and supporting documents in compliance with the notice period for various meetings.
 Preparing of meeting packs
 Follow up / Track decisions taken at the Governance structure meetings by Assisting with the coordination of action plans on commitments made at various structures and meetings.

Provide Office management support to the Director: Executive Support
 Manage the administration and operational processes for the HOD’s office
 Attend meetings on behalf of the Director as and when required
 Manage and lead administrative staff on a daily basis
 Assist the Director with other administrative and Strategic support as and when required

Support HOD in the Cabinet System
 To interact with the Senior Managers upon receipt of HOD’s Executive Council packs to solicit their views and inputs
 Ensuring Compliance of Executive Council Action lists and outcomes

Ensuring timeous submission of Executive Council submissions
 Proper Document management in place for easy retrieval of documents such as, Minutes, Action Lists and other Governance Structures related
 Safe keeping of all documents

Tracking System for the Office of the HOD
 Send out all special Actions and request and tasks directed to the Chief Directors to implement on behalf of the HOD.
 Requests weekly feedback and remind Chief Directors / Directors of Actions outstanding.
 Sending reminders and updating the tracking grid