Administrative Officer
Al Fattan Properties
مجموع سنوات الخبرة :10 years, 0 أشهر
Managing 500+ units of Properties including Commercial & Residential
Responsible of entire Facilities Team & Service contract vendors
Managing Lease Agreement : Residential / Commercial and New lease / Renewal
Ensure that new and renewal Lease or any other Legal document is prepared in accordance with the SOP and signed by the authorized person
Monitor the Real estate market and analyze trends to make informed decisions and provide valuable feedback to the landlord
Coordinate the Tenant's Designs and Fit-Out to make sure they adhere to the Landlord's specifications, design standards, and lease requirements
Ensuring that all client issues are resolved in a timely manner and that clients are satisfied with the service
Gathering Tenant feedback through tenant satisfaction survey on a periodical basis and working on improving the services accordingly
Debt Management / Finance Reports : Assist the Credit Control team to manage the debtor’s recoveries / bounced cheques / file legal cases along with Legal department
Successfully completed 25, 000 sqft of office interior project in DXB & AUH at a time
Successfully Initiated and implemented IT Procurement Policy across Group
Managing support staff & reduced Over Time by appropriate schedule
Manage & monitor official correspondence, petty cash requirements related to day-to-day function & Renewal of Govt Web Portal DHA, MOH - related to Healthcare
Managing lease agreement, Tenancy Contracts, Trademarks, Trade licenses, Establishment card, Immigration card, fire insurance, Civil defense certificate, Vehicle insurance etc… (Including Saudi)
Responsibility of staff visa renewal process - HR activity
Renewals of Medical cards, claims and queries from and for insurance company
Processing LPO & Invoices, preparing monthly deduction list to finance for payroll, document expiry and follow-up, etc.
Responsibility of Renovation/Interior project/Office shifting etc.
Procurement/sale of fixed / moveable assets aimed at enhancement of organizational profitability
SHATTAF GROUP OF COMPANIES |
2014 - 2017 (A LEADING MONEY EXCHNAGE & JEWELLERY BUSINESS IN UAE)
* Responsibility of 30 Money Exchange branches across UAE along with 3 Retail outlets for Jewelers, 1
Gold factory premises of 4000 sq feet and Headoffice located in Dubai.
* Managing interior fit out projects of new exchange house outlets for the groupwithin major shopping
malls and developments in the region. Handled tenders and negotiations with the various contractors
for the execution of projects.
* Managing project activities right from the preliminary stages, execution & liaisingwith contractors &
vendors
* Establishing time span of project execution as per management specifics.
* Preparing & evaluation of main contractors offers, techno-commercial discussion & finalization of
contract in view of project schedule.
* Settling of all techno-commercial disputes / clarifications during execution of project, documenting
variations
* Identifying & developing alternate contractors for timely completion ofproject.
* Ensure the Procedures/policies of Police, central bank, civil defense & municipalities are followed and
completed
* Responsible for the safety of Exchange house/jewelers by ensuring the policeAlarm Systems & CCTV’s
are working fine at all the time
* To ensure that
Responsibility of 30 Retail outlets maintenance (Fixtures, AC, carpentry, plumbing, electric, painting
etc...)
* Responsibility of 100 apartments / labor accommodations, transport, Housekeeping & Security
* Research vendors, collect competitive quotes, negotiating and prepare purchase orders for
procurement as per company policies and procedure.
* Reviews and verifies information or evaluation sheets of canvassing results as against supplier’s
quotations and prepares purchase requisition complete as to correctness of the quantity, description
and unit price
* Timely renewals/Registration of staff accommodation’s flat/villas
* Managing/Coordinating with maintenance staff/Drivers/contractor in the effective dispatch of their
daily routines at required outlets
* Assisting in the arrangement of travel, transport, accommodation and other logistics for company staff
* Coordinate with the travel agency to book staff vacation/new staff/ manager’s business flight tickets
and at the hotel if necessary.
* Review drivers and maintenance team’s records & log books to ensure records are maintained
* Oversee the procurement process of all pantry/housekeeping consumables
* Timely submission of entire reports - Monthly reports, vendor bills to Finance, petty cash submission,
* monthly attendance of maintenance staff, drivers, details of staff accommodation/hotels utilization, and
any other report required by the management/finance team
* Coordinating with the PRO department for new/Renewal of trade license and malls night permission
related works
* Attending admin queries through online call logging application and resolving the issues as per SLA
* Monitor the functioning of the administrative in terms of audit/compliance and security functions.
* Managing admin team in the absence/Vacation of superior