HR Admin Manager
Doha Petroleum Construction Co. Ltd. (DOPET) Part of Al Ahed Holding Group
مجموع سنوات الخبرة :19 years, 1 أشهر
Duties and Responsibilities:
- Strategic HR Management: Develop and implement comprehensive HR strategies encompassing sourcing, recruitment, change management, performance management, and training programs. Focus on aligning HR initiatives with corporate goals to enhance organizational growth and employee engagement.
- Compensation and Benefits Oversight: Manage all aspects of compensation and benefits, including conducting market analysis to ensure competitive pay structures and benefits packages. Successfully negotiate and oversee salary reviews, promotions, and incentive schemes.
- Management Information Systems (MIS) Oversight: Regularly update and report to the CEO on all HR and administrative matters using advanced MIS tools, ensuring strategic decisions are data driven.
- Recruitment and Manpower Planning: Provide expert guidance on manpower planning. Forge strong relationships with recruitment agencies to streamline the hiring process for senior and operative levels, enhancing recruitment efficiency and quality.
- Performance Management System Coordination: Oversee the performance management process, ensuring it effectively supports career growth and meets organizational objectives. Initiate and coordinate a robust feedback system to foster professional development and high performance.
- Policy Development: Lead the creation and continuous updating of company policies and procedures, establishing standards that promote operational excellence and compliance with Qatar labour law.
- Camp Management: Direct operations of employee camps, focusing on maintaining high standards of health, safety, and hygiene. Conduct regular inspections and audits to ensure all facilities comply with regulatory standards and provide a suitable living environment.
- Employee Relations and Grievance Handling: Organize weekly HR meetings to proactively resolve employee grievances, improving staff relations and ensuring a harmonious workplace.
- Public Relations and Compliance Management: Manage and oversee the work of Public Relations Officers, ensuring all company documentation is up-to-date and compliant with local regulations. Handle municipal and other governmental issues effectively, maintaining good corporate governance.
- Legal and Regulatory Compliance: Vigilantly monitor and ensure compliance with all aspects of Qatar labour law, protecting the company against legal risks and ensuring ethical practices are maintained across all operations.
- Reports directly to the General Manager/Chief Operating Officer (COO).
- Oversees the Human Resources operations such as recruitment, training and development, compensation and benefits, payroll, performance evaluation, coaching and counselling, disciplining, employee relations, retention and engagement, formulation and implementation of company systems, policies and procedures and HR budgeting.
- Develops and maintains Human Resources Information System (HRIS) to adhere and meet the top management information needs. Manages the accuracy of data input, ensures that data is kept up to date and generates key HR reports at any given time. Recommends any modifications or additional functionality as required
- Supervises HR Officer, HR Assistant, Public Relations Officer, Payroll Officer and Administrative staff.
- Supervises the entire recruitment process starting from identifying and creating manpower specifications and job description, sourcing, selection, conduct of examinations and interviews till endorsement of newly employed to his/her respective department.
- Plans manpower requirements in coordination with various functional and operation Heads.
- Ensures that all pre-employment requirements are fulfilled and completed by the newly joined employees.
- Ensures that employee performance is being done on a timely manner like ending the probationary period, annual performance evaluation and when employee is due for promotion or transfer.
- Organizes and evaluates job analysis, designs job descriptions and human constraints.
- Conducts wage and salary reports and data to determine competitive compensation rate.
- Formulates various compensation policies, increment, incentives and benefits including payment packages for newly hired employees.
- Plans and conducts new employee orientation to foster positive attitude towards company goals.
- Administers performance review program and salary administration program to ensure effectiveness, compliance and equity within the organization.
- Prepares directives advising Department Heads and all employees regarding equal employment opportunities, compensation and employee benefits.
- Payroll Management - ensures that the payroll runs smoothly, is accurate and is done in timely manner. Ensures that all employees’ queries regarding salary are well attended to and has satisfied the concerned employee.
- Deals with the bank in behalf of the company on any payroll related issues.
- Maintains and ensures proper payroll documentations; designs, executes and handles payroll policies and procedures.
- Determines training needs, implements training procedures and conducts training as well as ensuring training effectiveness by consistently creating assessment tools.
- Formulates and implements consistently the employee policies and procedures in adherence and as required by Qatar Labor laws. Responds to inquiries regarding policies, procedures and company-initiated programs and activities. As required, consults legal counsel to ensure that policies comply with the state law.
- Represents organization at personnel related hearings and investigations, follows up litigation and disputes involving company personnel.
- Administers benefit programs like vacation leave, sick leave, employee assistance, ticket entitlement, transportation, accommodation, work compensation benefits and the like to all employees. Ensures that employees’ needs are being provided accordingly.
- Attends and ensures that the all needs of the workers in the labor camp are well attended to which includes the health and safety as well as cleanliness of the place.
- Oversees the analysis, maintenance and communication of records required by law or other local governing bodies. Identifies the legal requirements and government reporting regulations affecting human resources functions.
Directed the four (4) departments namely Human Resources, Information Technology, Sales and Marketing and Supply Chain Management.
Responsible for setting strategic human resource and administrative direction by providing a perspective on growth and expansion and supporting and sustaining a company culture to be a harmonious place to work.
Was responsible for full, accurate and equitable administration of all compensation and benefits and directly responsible for monitoring the day-to-day operational work.
Directed and ensured that human resource/personnel functions are in place which include formulation and implementation of HR policies and procedures, company handbook, discipline and grievance policies, performance evaluation, staffs’ job specifications and descriptions based on approved organizational chart, payroll and benefit administration.
Dealt with international and national suppliers and ensures that they comply on the terms and conditions stipulated in the contract.
Directed and planned company activities, established goals and objectives of the company. Provided guidance and strong leadership on strategy, business planning as well as day to day operations.
Responsible for the effective management of all activities including delivery of trading strategy and financial target.
Responsible for the strategic development of existing and new income streams and managing stocks.
Directing and supervising the development of appropriate merchandise for sale.
Was tasked to oversee the operations of Dubai, Sharjah and Ajman offices.
Was responsible for directing the company to achieve planned activities and provided leadership and guidance in both the administration and overall operation. Provided significant role in the continued growth and success of the company.
Had overseen the development and implementation of activities which include marketing, financial control, audit and procurement as well as personnel and industrial relations. Further, controlled salary overhead and expense budget and responsible for invoice review and approval.
Ensured and maintained knowledge of competition in the industry with earnest consideration to protect the interest and reputation of the company.
Planned, directed, or coordinated the operations of companies or public and private sector organizations.
Was tasked to oversee the administrative operations of Dubai, Sharjah and Ajman offices.
Responsible and made decisions for all administrative matters like manpower selection and hiring, processing new hire paperwork and providing job training or mentoring new employees, attending to employee relations and retention and implementing the Company rules and regulations.
Did the overseeing for the support operations of the company to ensure that there is effective information flow and that resources are employed efficiently.
Social Work (Psychology, Group Dynamic, Counselling, Community Service/ Outreach Programs)