ADMINISTRATOR/LOGISTICS COORDINATOR/SECRETARY
Shekeeb Gulf FZE
Total years of experience :13 years, 10 Months
• Responsible for Necessary Renewals such as Staff Insurance, Office and Warehouse Insurance, Annual Maintenance Contracts, DCD Smart Monitoring System, Tenancy Contract, Ejari, ISO, PO Box and Etisalat Business Contracts
• Responsible for Applying New Visa, Renewal of Visa, Cancellation of Visa, Renewal of Trade License, Operation Fitness Certificate, e-Establishment Card, Chamber of Commerce, Customs Registration and all Maintenance Contracts
• Responsible for Controlling and filing the important documents
• Prepare Gate Pass for Visitors and/or materials in and out Jebel Ali Free Zone
• Prepare Declarations using Dubai Trade Portal
• Responsible for Import and Export documentation and clearance
• Responsible for Maintaining Stock Report
• Performs as Executive Secretary of Director
• Responsible for Registration and Renewals of all necessary documents
• Coordinate with PRO for Labour Contracts, Visa Application, Renewal and Cancellation, Trade License, Chamber of Commerce
• Order office supplies, equipment, stationeries and pantry supplies
• Monitor import and export shipment
• Prepare Invoice and Packing List for clients
• Prepare Leave Request, Annual Leave Salary, Gratuity and Monthly salary
• Assist the Auditor for VAT Return Filing
• Handle and liquidate Petty Cash
• Prepare Cash and Cheques for deposit
• Prepare Payment Transfers, and cheques to suppliers
• Monitor and Follow Up Account Receivables and Payables
• Generate Receipts, Payment Vouchers, Journal Vouchers, Credit and Debit Notes
• Prepare bidding documents for FEWA, DEWA, SEWA and other prospective projects
• Render assistance to Bids and Awards Committee from pre-conference to issuance of notice of awards
• Schedule bids for the procurement of materials, supplies and equipment
• Assist to the preparation of canvass papers, preparation of bid documents, issuance of notices and invitation to bid, notices of bidding conferences, resolutions and notice of awards
• Prepare/Submit periodic reports in the acquisition of construction materials, supplies, equipment and spare parts
• Check and Reconcile Council of Irrigators Association partners’ Billing System every end of Dry crop and Wet crop season
• Billing, Posting payment and exemptions on farmers irrigation fee register
• Filing of receipts, exemptions, list of irrigated and planted area
• Attending to Farmers queries/problems and provide prompt action
• Inform farmers about new incentive policies
• Monitoring of incentive policy availment of farmers
• Prepare lectures and mentoring HRM major
• Maintain accurate student records for each subject taught
• Review and update Course outlines
• Recommend and assist in curriculum revisions as necessary
• Assist and advice New student recruitment in their chosen courses
• Plan trainings, Seminars and Field trips for students
• Represent HRM department on Departmental meetings
• Selecting and ordering equipments, supplies and textbooks
• Arrange and maintain the cleanliness of dining area
• Welcoming the guest and assist them to their table
• Present menu and take orders
• Serve foods and beverages and provide condiments upon request
• Buss dinner wares after use
Graduate of 4 years course