Brigette Fajardo, Human Resource Coordinator

Brigette Fajardo

Human Resource Coordinator

Oceaneering International Dubai LLC

Location
United Arab Emirates - Dubai
Education
Bachelor's degree, Bachelor in Business Administration
Experience
11 years, 3 Months

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Work Experience

Total years of experience :11 years, 3 Months

Human Resource Coordinator at Oceaneering International Dubai LLC
  • United Arab Emirates - Dubai
  • August 2018 to May 2020

• Regional HR Support in the Middle East & Africa (MEA), Asia Pacific (APAC), and Gulf of Mexico (GOM).
• Provided assistance, direction, and expertise for the full scope of the HR function including employee relations, talent acquisition and development, reward, and employee engagement.
• Coordination focal point between HR Dubai, HR Regional, Talent Acquisition and Project Teams for recruitment and mobilization of employees for service lines like ROV (Remotely Operated Vehicle), Asset Integrity, Inspection and NDT, Subsea Projects and etc.
• Supported Talent Acquisition team as the main point of contact for all job posting requirements for the projects in MENA & APAC thru the I-Recruit system.
• Assisted Regional Management Team and line managers on all HR-related activities and on people leadership, ensuring legal and corporate compliance.
• Coaching and mentoring HR Regional counterparts regarding Overseas Mobile Workforce processes.
• Prepared employment contracts for both office-based and offshore employees, issuance of contracts to the selected candidate, conducted employee background checks and amendment letters for new and existing employees.
• Facilitated the onboarding process such as issuance and collection of new hire forms, activation of the employee data in HR System, email address and global accesses request, induction program and coordinated with competency department for the new hire required mandatory training.
• Ensure online enrollment to company medical insurance and life insurance (AETNA, BUPA, and UTMOST).
• Monitored probation period end and obtained the line manager’s approval on employee confirmation. Prepared documentation and ensure that information to reflect in PeopleSoft.
• Maintained and updated the Sickness/Absence record and ensure detailing accurate information, monthly follow up on employee’s sickness status, and prepare a monthly report shared to be shared with the Project Manager.
• Seek advice from the company doctor on complex health cases to ensure that employees are capable to perform their tasks prior to mobilizing them back offshore or if an Occupational Health Assessment is recommended.
• Facilitated offboarding from receiving the request for termination, resignation, and transfer-in or transfer-out of the business unit.
• Prepared the termination letter, final settlement (if applicable), exit interview, termination of global accesses, and insurance benefits.
• Complete exit interview analysis to enable the business to understand and respond to reasons for turnover feed.
• Processed employee promotion, demotion, demographic change, and supervisor change.
• Prepared and issued service letters, bank letters, consulate letters, NOC, and verification of employment.
• Supported the internal and external audit requests.
• Managed the Employee Relations Programme for the UAE.
• Oversee and manage the performance appraisal system in conjunction with the line managers as required with the Senior Regional HR Manager’s assistance.
• Ensure that payroll and any employee benefits are managed in a timely manner.
• Contributed to the review of HR Policies and Procedures and initiates updates when required.
• Generate weekly and monthly reports for headcount as and when required.
• Assisted in any other HR Operational duties as and when required.

Human Capital Coordinator at Majid Al Futtaim Fashion LLC
  • United Arab Emirates - Dubai
  • August 2015 to January 2018

• Human Capital Operations point of contact for all the fashion brands.
• Facilitated the onboarding and offboarding process of employees and the day-to-day operations of the Human Capital functions and duties.
• Assisted on headhunting, screening of CVs, conducting initial interviews, scheduling interviews, sending email interview invitations and apology letters.
• Prepared offer letters/contracts and sent out congratulatory emails to selected candidates as well as conducted reference checks.
• Liaised with the Government Relations Department by submitting complete documentation for new visa applications, visa and labor card renewal, and other business travel purposes.
• Requested email, laptop, access, mobile phone, landline, workstation, access card, parking card, health insurance cards, business card, company credit card, and discount cards.
• Oversee, update, and maintained the HRMS. Ensure that employee data are accurately recorded, cross-checked, and are maintained.
• Assisted in the payroll preparation by providing all relevant documentation (bank details, absences, leaves, entitlements) to the payroll team.
• Responsible for insurance enrollment, termination of insurance coverage, the addition of dependents, submission of claim forms, distribution of insurance cards, and request of travel insurance.
• Monitored employee probation and take the necessary action for confirmation or termination.
• Resolved grievances or queries of employees and escalating to the right level depending on the nature of the grievance or issue and ensure that employee relations are resolved in accordance with the company’s discipline and grievance procedure.
• Prepared and provided relevant periodic reports (weekly, monthly, quarterly, and annual) and any other ad hoc reports as required.
• Prepared termination/resignation acceptance notice and ensure that all backup is documented.
• Responsible for the completion of clearance form, timesheet, incentive, or stocktake and coordinate with Finance for any outstanding balance with a corporate credit card and petty cash.
• Handled the full and final settlement of the employees, conducted exit interviews, and arranged repatriation.
• Prepared and released all relevant HR letters, documents, certificates, and verification of employment in consultation with the management.

Senior HR Generalist at DynCorp International FZ LLC
  • United Arab Emirates - Dubai
  • January 2012 to February 2015

• Guided in the startup and management of a full spectrum of HR operations, systems, and programs.
• Partnered with the Business Unit Heads and Corporate Office on implementation and set up of HR processes on programs located in GCC, Australia, Afghanistan, and others.
• Deputized a team of HR Generalists in the absence of Line/Assistant Manager.
• Coached, checked teammates’ work, and used judgment based on the company standard policies.
• Promoted positive cultural diversity by initiating events, birthdays, and group activities.
• Monitored and maintained records of employee’s available leave, sick leave, and leave without pay.
• Monitored, checked, and consolidated monthly HR reports such as manning rosters/employee headcounts, missing documents, quarterly sox audit, inventory of personnel history files, and implementation of clean desk policy.
• Lead the team in the Lean Six Sigma projects on HR issues, processes, and improvements.
• Spearheaded training, meetings, and a refresher course for the team.
• Created, developed, and maintained HR desktop procedures and workflows.
• Maintained and updated the working templates such as contracts, offer letters, and memorandums.
• Contributed to the development and implementation of policies and procedures.
• Responsible for maintaining job descriptions and coordinate with the corporate office on setting up job codes in PeopleSoft.

HR Generalist at DynCorp International FZ LLC
  • United Arab Emirates - Dubai
  • July 2010 to January 2012

• Provided a high level of effective HR administrative support to a diverse range of programs in MENA and APAC.
• Dubai HR Business partner of the program management office, and US corporate office for timely administration of benefits, compensation, proper documentation of personnel files, employee movements, and other HR services.
• Verified and analyzed personnel requisition forms, ensure that compensation and benefits for the position being created/replaced are in line with the company salary scale and approved task orders.
• Prepared offer letters, employment contracts, and coordinated visa formalities of new hires with the group PRO.
• Responsible for onboarding arrangements such as coordinating flight, hotel accommodation, and transportation with the travel department.
• Conducted employee induction, ensure completion of new hire forms as well as mandatory training prior to mobilization.
• Issued new joiner’s employee ID, network access, company email address, and medical insurance enrollment.
• Responsible for monitoring and implementation of annual merit increases, promotional increases, benefits enrollment, and management incentives.
• Prepared contract modifications for all employee movements such as promotions, demotions, and transfers.
• Responsible for sending out and monitoring the completeness of all performance appraisals on a quarterly, midyear, and annually.
• Responsible for employee out-processing by reviewing the termination request, exit arrangements, completeness of out-processing forms, and visa cancellation.
• Coordinated with Payroll/Time and Labor Department on end-of-service salary and gratuity computation.
• Reported the termination date of benefits coverage and company network access.
• Provided employment certificates such as salary letters, NOC’s, response to unemployment claims, and verification of employment.

HR Administrator at DynCorp International FZ LLC
  • United Arab Emirates - Dubai
  • February 2009 to June 2010

• Responsible for managing the HRIS/Payroll system by updating the employee’s general information such as new hire, bank details, promotion, job title change, supervisor change, contract renewal, and termination in accordance with the Foreign Service Employment Agreement/modification.
• Conducted monthly SOX audits and implement corrective measures for accurate HRIS data information.
• Generated monthly reports to capture expired contracts and salary discrepancies as well as worked with the IT team in resolving any technical problems on HR Systems.
• Managed the dissemination of insurance cards, HR mails, and couriers, inventory, and preparation of purchase orders for office supplies of the HR department.
• Responsible for HR Team building activities to promote diversity and inclusion.

HR Administrative Assistant/Records Specialist at DynCorp International FZ LLC
  • United Arab Emirates - Dubai
  • April 2008 to January 2009

• Sole HR responsible for the electronic and manual records of more than 5, 000 employee’s personnel files, leave forms, payroll records, correspondences, and certificates in strict security and confidentiality. Initiated and implemented effective records management in compliance with the Record Retention Policy and Consent to Release Form.

Education

Bachelor's degree, Bachelor in Business Administration
  • at University of the East
  • May 1999

University scholar, worked as Student Assistant, Graduated as an Exemplary Marketing Student

Specialties & Skills

New Hire Orientation
Onboarding
Oracle HR
Global HR
MSOffice
HRIS application (PeopleSoft Enterprise Human Resource System)
SharePoint, Applicant Tracking System, Taleo, Field Payroll System, Sage CRM

Languages

English
Expert
Filipino
Expert

Training and Certifications

Time Management (Training)
Training Institute:
Knowledge Horizon, Media One Hotel, Dubai UAE
Date Attended:
November 2010
Advance Excel (Training)
Training Institute:
ExecuTrain - Dubai Media City, Dubai UAE
Date Attended:
October 2012
Oracle PeopleSoft Enterprise Human Resource System – PeopleSoft version 9.1 (Training)
Training Institute:
Oracle DMC, Dubai UAE
Date Attended:
August 2008
Certification in Human Resource Professional (Certificate)
Date Attended:
April 2012
Valid Until:
June 2017

Hobbies

  • Singing, Watching Movies, Going out with Family and Friends
    Received service award for successfully completing 5 years of continuous service. Deputizing for the Line/HR Manager as and when required. Prepared HR desktop procedure and HR work flow. Participated in the DIFZ’s “Lean Six Sigma” project for HR processes and improvements. Promoted to Senior HR Generalist and managing a team of HR Generalists.