Purchase & Logistics Executive
Nakkash gallery
مجموع سنوات الخبرة :13 years, 6 أشهر
To meet day to day procurement needs, coordinate with different divisions to understand
their requirements & ensure smooth functioning.
Dealing with international and local suppliers, Procured all materials necessary to support
the operation’s team on a timely basis, negotiating favourable contracts with key suppliers
as per the business needs.
Maintaining the purchasing policy and ensuring that all purchases adhere to it and
maintained purchasing documents.
Ensure stock inventory levels were maintained to adequately meet operation needs.
Day to day coordination with suppliers to check the availability of requested goods & their
prices in order to place the order with the supplier.
Dealing with freight forwarders to get and finalized the best quotations to arrange the
transportation for the shipment.
Give instructions to the supplier to prepare the shipping documents (invoice, packing list,
COO, BL) according to the requirements of Dubai customs.
To be sure to receive the shipping documents from supplier on time before the shipments
(ETA) arrival to handover it the forwarder for custom clearance.
Maintained accuracy and integrity of all logistic information.
Assures that the commodity is delivered on schedule, at the negotiated price, and meets
the quality standards of the company.
Reviewed shipment receipts in accordance with purchase orders.
To coordinate with operation team once received the stock to check the items physically
to assure that there is no missing items or damages to claim from the supplier.
Posting purchase order in the system once received the shipment in warehouse.
SUPPLY CHAIN EXECUTIVE - PROMOTED Period: Feb 2013- Oct 2015
Manage shipment dossiers (Invoices, Packing Lists, Bill of Ladings Etc)
Shipment tracking & follow-ups.
Goods collection & delivery schedule monitoring (for avoiding demurrages)
Liaison with Dubai Municipality regarding FIRS registrations for food products.
Prepare Import permit (IP) & required clearance documents to assure safe import of goods.
Assure timely action to clear & receive consignment in Warehouse to facilitate on-time
availability of stocks.
Negotiating with suppliers to minimize raw material and transportation costs.
Making sure that all supplier information and records are up to date
Liaise between C&F department, freight forwarder, principals, logistic team to obtain all cost
incurred & coordinate with the finance department to create costing sheet.
Follow up with principal companies to confirm the estimated time of arrival (ETA) of
consignments in order to inform respective department of the arrival schedule.
Online submission of shipping documents along with the product registration certificates in
order to get the primary approval from MOH.
To apply for renewal of product assessment report in DM online system.
Preparing inventory POs, Item code creation, Generating reports (Oracle)
To ensure all shipment related data is entered properly in the system, to maintain the
database with relevant & up to date information in order to facilitate decision making.
Registering discrepancies while receipt of shipment - information from warehouse after
manual item check.
Planning for inspections (for Goods received), informing warehouse to prepare samples for
said inspection.
To follow up with warehouse regarding the updating of stock into the system.
CUSTOMER SERVICE EXECUTIVE: Period: Sep 2011- FEB 2013
Focused on providing world-class customer service. Interfaced with customers on day to day
basis & answered queries.
Held accountability for start- and end-of-day store procedures to ensure smooth operations,
received & reconciled incoming stock & reported any discrepancies.
Ensured efficient & smooth operations through developing & maintaining strong
communication with & cohesion among team members.
Manage & maintain customer database.
To check with supply chain team for the upcoming stock to update the sales and warehouse
team.
Coordinate with sales team and collect LPO’s to update the stock requirement into system.
Instruct warehouse team to arrange deliveries to the customers (mass markets, stores) by
given them the LPO reference number.
SALES EXECUTIVE: Period: Oct 2010- Sep 2011
Managing the sales process for new prospects, from initial contact through to closure.
Dealing with customer enquiries face to face, over the phone or via email.
Contacting prospective customers and discussing their requirements.
Achieving all revenue targets & objectives in line with the Area Business Plan.
Working closely with the marketing team to produce any sales collateral required for the
target market.
Involved in promotional activities in the mass market & stores to promote the brands and new
products.
Reporting business trends and area performance to the Sales Manager.
Identifying what customers want, and give them brief explanation of the product.