Procurement Analyst
Elan Qatar
مجموع سنوات الخبرة :12 years, 1 أشهر
• Identify and suggest opportunities for improving the operations of the department to ensure continued delivery of the best services in the most cost-effective manner
• Prepare all the reports and monthly dashboards related to procurement department and continuously work on developing these reports and create new ones to enhance procurement operations, if needed.
• Conduct analysis and evaluation on any given database to generate the required reports (Vendor analysis, Vendor evaluation, Spend category analysis, etc.)
• Assist in preparing commercial analysis and comparisons for different tenders/requests under the supervision of Procurement Specialist
• Continuously analyze the different categories of supplier in local and international markets and update the Group’s vendor database accordingly
• Assure that all procurement activities are performed in a fully professional, transparent and ethical manner, and in line with Procurement policies and conditions of the grant and implementation agreement
• Assist in Managing the entire procurement process and execute day-to-day procurement functions such as: verify the technical specifications or terms of reference, prepare and launch procurement documents (RFQ & RFI), respond to written queries, or request for clarifications, facilitate evaluation panel, prepare evaluation reports, carry out price reasonableness analysis, prepare and award contracts, notify about contract award and conduct debriefing with suppliers
• Conduct bi-yearly local benchmarking on goods and services to ensure the best practices versus quality
• Contribute to people development initiatives within the department
• Perform any other work-related duties assigned by Procurement and Contracts Director
• Liaises between Fira Qatar and ELAN Group
• Implementation of best business practices to ensure operational efficiency
• Evaluation of business operations
• Contributes to overall development of Fira Qatar
• Develops draft project plans including estimation of timelines and financial/human capital resources required and liaising with PMO officers
• Prepares and submits project status report to track project execution and identify potential bottlenecks and risks
• Works with Events Manager in planning, coordinating, and executing projects
• Documents client needs for the events as well as maintain overall event project management documentation
• Monitors and ensure compliance with all regulatory requirements
• Process all Fira Qatar administrative requirements for the timely execution and closure of projects: internal forms and memos, invoices, purchase orders, and all others
• Liaises with all project subcontractors to ensure project requirements are met
• Maintain and update portfolio of exhibition subcontractors
• Prepare and submit internal business reports including business dashboards and Business Unit reports
• Lead and ensure the standardization of Fira Qatar documents, briefs, reports, tools, and manuals
• Co-prepare and manage business development project proposals
• Perform all other related duties assigned by the General Manager
• Project Manager for Qatar Motor Show (2017, 2018)
• Project Manager for Made in China (2017)
• Project Manager for Made at Home Exhibition (2017)
• Project Manager for Doha International Book Fair (2017, 2018)
• Project Manager for Investment Day Forum (2018)
• Project Manager for Moushtarayat Conference and Exhibition (2019)
-Assists the Events team in the daily task
-Assistant to the Senior Events Manager
-Does Event Orders for the incoming events
-Sends proposals and agreements to clients
-Meet clients to discuss possible business leads
-Does hotel site inspection with prospective clients
-Keeps event files up-to-date
• Handles the Qatar Motor Show 2013
• Liaises with Exhibitors and Contractors to answer enquiries and remind them of deadlines
• Answers queries regarding floor space sales
• Bridge between exhibitors/contractors and our Finance Department and Technical Team
• Handles hotel reservation for athletes and media coming to Doha
• Coordinates with exhibitors and contractors
• Operational
• Assistant to the General Manager and Project Managers
• Writes Internal Memo for the Events Department
- Helping with the production team
- Gathered necessary quotations
- In-charge of keeping documents filed
- In-charge of handling administrative task (letters, salary, flight and hotel booking)
- Assigned to research/handle for the fashion week
- Brainstorming visuals and copy ads with the Creative team
- Presenting ad ideas to the Creative Director and Production Manager
- Modifying copy ads until approved
- Reviewing ads done by the graphic designer
-Project Assistant for Doha Trade Fair 2012
-Project Assistant for Qatar Motor Show 2012
-In-charge of keeping all necessary documents filed and updated
-Liaise with Exhibitors and Contractors to answer enquiries and remind them of deadlines
-Helped in selling Floor Space
-Gathered necessary quotations and proposals
-Bridge between exhibitors/contractors and our Finance Department and Technical Team
Dean's Lister
