Technical Secretary
Construction Tech
Total des années d'expérience :7 years, 0 Mois
Maintains all the soft and hard copies of files specifically to/from our department that is exchange of letters from the consultants, clients and subcontractors, material and subcontractor approvals, inquiries for all subcontractor works, site engineers requests and municipality documents.
Coordinates meetings with clients, consultants and office personnels.
Preparation of the daily attendances and the monthly salary/payroll for site engineers and foremans.
Preparation and distribution of drawings to consultant, site engineers and office portfolio.
Preparation of subcontractor and materials approvals to be approve by the consultant.
Attends to all site engineers requests and demands.
Controls and updates files to provide correct informations.
Performs tasks such as faxing, scanning, photocopying and typing.
Daily checking of emails. Immediate response for email inquiries.
Monitoring of office supplies. Material requesition to purchase department to avoid shortage of supplies.
Filtering calls for the Technical Manager and provide immediate solutions for their inquiries.
Attending all incoming calls and forwarding to personnels. Performs outgoing calls for especially for the deoartment managers.
Receiving and forwarding fax to the concerned departments. Sending documents by fax.
Photocopying, faxing, scanning and regularly checking emails.
Maintains and updates contact details.
Receiving letters from the post box. Segregating it by companies
Important company documents such as passport copies, trade licenses, municipality papers, chamber document, companies’ forms and company’s profiles and other important documents are kept in reception. Providing copies to staffs who needs the documents by photocopying or by email.
Faxing and filing
Organizing files in the computer
Attending all incoming calls
Prepares communication letters and bank transaction
Mindanao State University - Main Campus 1994 to 2000 Marawi City, Philippines GRADUATE, BACHELOR OF SCIENCE IN GENERAL FORESTRY