BUSINESS SUPPORT AND PERSONAL ASSISTANT TO MEDIA DEPT
IML GROUP
Total years of experience :20 years, 2 Months
Personally assist company CEO, Media Manager and Director
Manage the operations for Media Department
Closely monitor and coordinates with promotions department and warehouse
Propose new ideas by preparing mock up presentation
Responsible for the procurement and deployment and production of media advertising materials
Organize meetings and travel arrangements, meetings, ppt report and provide comprehensive and administrative support.
Coordinates with client for admin, reports and operations support
Personally assist SVP for Architects
Arrange outlook calendar for meetings and agenda
Provides assistance with the Design Managers for assigned
project and their requirements
Closely monitor and coordinates with all departments
Coordinates with the project site for all transmittal and government department requirements
FOR PERSONAL ASSISTANT
Manage the HR Requirements including Company licensing
and employment Visa.
Prepare and compiles reports and correspondence containing
Company Policies, Employment Contract, Client Presentation
and Contract Agreements (Clients/Suppliers/Landlords).
Monitor daily and monthly company funds and handle the petty
cash, Month End report, Cash flow for Monthly budget, Payroll,
invoices and replenish financial report.
Organize travel arrangements, Hotel accommodations and
visas
Manage diary, appointments and minutes of meeting,
create presentations and provide comprehensive and
administrative support.
Handle all staff requirements, ticketing, annual leave,
medical insurance etc.
FOR OPERATIONS
Duties and Responsibilities
Controls the Operations of all indoor campaigns including
schedules of Operations Team for the installation and removal
of campaigns.
Check the artwork sizes, specifications and submit the
artworks for mall approval.
Coordinate with our partner in KUWAIT and SAUDI ARABIA on
campaign execution
Conduct research, make site visits, and find resource on
event/exhibitions and promotional locations.
Propose new ideas to improve the event/promotional on
planning and implementation
Responsible for the procurement, logistics, importation and
exportation, Deployment and production of all advertising
materials.
Handles the application and documentation for Customs,
Dubai Municipality, Chamber of Commerce and Economic
Department
Responsible for sending Correspondents/Press Releases of
all campaigns to clients Marketing and Clients.
Position: Visual Merchandising Supervisor
01 July 2006 - 16 December 2006
In charge with all job request for visual merchandising and
monitors job requests for every project.
Ensure that all projects meet the deadlines.
Assist and initiates Visual Merchandisers for all work
assignments like promotions/events/installation and pull out.
Coordinates and communicates with the department heads,
brand managers, buyers for showroom requirements,
exhibitions and events
Prepares weekly and month end report for all incoming and
outgoing projects (Events, Promotions, Sale and Grand
Openings).
Performs month end report for all projects done
Position: Database Controller/P.A. to CRM and BDM Manager
07 January 2004 - 30 June 2006
Attending calls including company’s Toll Free Number and
handles/corresponds emails of BDM and CRM Marketing
Manager
Updates and monitors database (Loyalty Program) for all
showrooms through ORACLE System.
Announce a sale, grand openings, Promotions and Events
through direct mailing, telephone and internet.
Personally Assist Marketing Managers on their daily activities
and functions such as appointments, meetings, presentation,
travel and visa preparation.
For events and exhibitions - assist the BDM on planning and
execution including the coordination with participating clients,
brand managers, suppliers, banks and exhibition area.
Monitors and update sales for Reward Programs (Loyalty and
CRM) and coordinates with the Bank partners for the tie ups
and promotions.
Receives printing job request and installation job request from
all concerned Department