Sales / Logistic Coordinator
Paper Distribution International LLC
Total des années d'expérience :11 years, 8 Mois
• Coordinates internationally with clients, suppliers in Southeast Asia, Middle East, Europe and South America with expertise on handling Saudi and GCC Market for paper and packaging products
• Handled front desk and customer service trunk line, attend enquiries via email correspondence and conference call/ Phone-in transactions.
• Effectively manage and ensure a hands-on approach on sales processing deals (sending quotations, prepares Sales Contract, Purchase Order), negotiations with service providers (negotiate Freight rates, book vessel for FOB shipments and provides over-all assistance to all shipments related concerns), internal document arrangement processing, payment follow-up and Monitoring of sales activity with the clients on future order on monthly basis.
• Reporting and records keeping of Market and Sales report, Inventory Report, comparative and financial reports, to Sales Manager on weekly basis or as when required.
• Responsible for all correspondence, filing, maintaining the appointment calendars, liaising with superiors.
• Manage travel arrangements ( flight bookings, hotel reservations)
Evaluates and provides reasonable assurance that control and governance systems are functioning as intended and will enable the organization’s objectives and goals to be met
Reports issues and internal controls deficiencies identified directly to the audit committee and provides recommendations for improving the organization's operations, in terms of both efficient and effective performance
Evaluates regulatory compliance program with consultation from PCO
Evaluates the organization's readiness in case of business interruption
Maintains open communication with management and the audit committee
Teams with other internal and external resources as appropriate
Engages in continuous education and staff development
Assisting General Manager in everyday schedule.
Responsible in answering all incoming calls / inquiry and transfer to its designated dept/ concerned person.
Assisting incoming visitors.
Ensuring the receiving area/ meeting area is clean.
In charged in buying all necessary things needed in Admin or in production.
Do some admin works like time keeping.
Implementing Warehouse Procedures (Daily)
Receiving of Incoming Materials
Assessment to Import/ Incoming Documents (DR/ SI/ PL)
Quantification and Qualification Processes
Discrepancy Report (if Any)
Generating Warehouse Receiving Report
Handling and Storage
Organize Materials According to Section Usage
Performs the First-In-First-Out (FIFO)
Proper Labels
Practice the use of stacking
Update Incoming Materials to stock card and automated program
Preparation and Issuance of Materials (daily)
Issuance of Production Requisition Slip
Prepare request materials needed by each production department
Distribution of materials request
Issuance of Requested Materials
Retrieval of requisition slip
Update Requested Materials to stock card and automated program
Filling of documents for future reference
Performs Monthly Inventory
Preparation of Monthly Inventory Tags
Quantification Process (Counter)
Generating Monthly Inventory Report
Importation Process
Receive Information for the Incoming materials.
Monitor and follow up the incoming materials to prevent delay.
Prepare necessary documents needed (Importation Permit, Clearance, Boatnote, Invoice) for the release of item to custom.
Process farm in (8105) to Custom.
Distribution of File Copy / Information to designated receiver
Update Import Documents to Import Summary
Update Importation Logbook
Generates Monthly Report
Filing of the hard copy for future reference
Exportation Process
Receives Delivery Schedule from Sales Dept.
Prepares Invoice, Packing List and Airwaybill.
Checks the Orders (Customer Purchase Orders) and Delivery Schedules
Preparation of Automated Export Tally and Declaration (AEDS)
Ask the approval of authorized Signatories
Assessment to any revisions
Photocopies, fax or e-mail necessary documents to customer for their reference.
Prepared documents to accredited forwarder/broker/carrier
Update Export Summary.
File documents for future reference
Bachelor in Applied Statistics