Logistic Coordinator
BUNDUQ COMPANY LIMITED
Total des années d'expérience :19 years, 8 Mois
Prepares and maintain client database. Responsible for coordinating and scheduling meetings, and reports.
Promptly and courteously answer the telephone; provides information; takes and relays messages or direct calls to appropriate personnel; return calls as necessary
Receive opens and distributes incoming mails, prepares outgoing mail.
Responsible for the preparation of Tender documents including correspondence.
Manages an effective filing system including company’s confidential files
Coordinating with Executive Managers and scheduling and organizes meetings
Received requests or scope of work from technical entities
Responsible for printing / compile and sort all the RFQ’s and controlling before closing the enquiries
Maintain requisition of office supplies
Follow-up all the RFQ pending to ensure that they will submit the offer
Responsible for sending PO’s for the designated suppliers
Preparing IPA’s for Marine section
Do the Purchase Order for Marine section invoices (ESNAAD/ZAKHER MARINE/LOC/MARCAP/ATLANTIC SHIP MANAGEMENT/FUGRO/LONDON OFFSHORE & INW
Coordinates with Procurement team by performing all administrative tasks needed
Responsible by Closing of all RFQ enquiries
Preparation of Manager’s Weekly Report
Preparation of Logistics Department Monthly Report
Preparation of Request for Authorization (RFA A & B)
Prepares and/or generates routine correspondence, letters, memorandum, forms report and other documents via computer
Assisting Marine section for hiring vessels, such as sending faxes and correspondence & tender
Assisting Stock Control section for preparing Service Contract/Disposal Notice
Established and implemented standard operating procedures in and within the department to effectively deliver a project in a timely manner
In line to processing of tender - collation of financial and technical proposal along with liaising bid bond to the company’s banking partner is also under my scope
Responsible in monitoring CRM system to efficiently monitor all projects and financial income
Assisting in the business development department - doing marketing research to prospective clients in the middle east region
Active participation to the department HSE committee.
Participation to the media response team exercise and ERCT exercise when needed.
Ensure good communication and functionality within the department
Prepare in advance all meetings and missions for the employees
Pursue and complete Re-organization of the drivers
Ensure IN/OUT Crono up-to-date
Ensure Timesheets, holiday forms, expense forms etc are filled out in a timely way.
Prepare all manager mission sufficiently in advance with regular reporting .
Follow DGD Manager agenda.
Help DGD manager in presentations preparation.
Pursue effort to enter all data in e-search
Ensure all documents and neatly stored on the Drive
Keep the drive disk tidy and logical and ensure links for OUTREF are kept up-to-date.
Provide administration support to HR department
Organization and prioritization of assignments and taking initiative to follow through on pending items; In-charge of the issuance of mobilization and demobilization of manpower.
Maintain confidential records and filing of reports, correspondences, statistics and related material for ease of retrieval.
Preparing correspondence address to the Clients including letters, fax, proposals, reports, and minutes of meetings and general correspondence.
Screen telephone calls and provide appropriate responses
Meeting arrangements with clients and suppliers
Calendar and Time Management thru MS Outlook
Preparation of timesheets of factory employees
Preparing monthly expense reports
Preparing purchase requisition reports
Monitor Leave vacation of the Factory Employee’s
Coordinating meetings and travel arrangements;
Prepares delivery notes, purchase order and invoices
Liaising with customer services department on material requisitions
Coordination of shipment of materials with Site Manager and Site Office
Maintain confidential records and filing of reports, correspondences, statistics and related material for ease of retrieval.
Preparing correspondence address to the Clients including letters, fax, proposals, reports, and minutes of meetings and general correspondence.
Screen telephone calls and provide appropriate responses
Meeting arrangements with clients and suppliers
Coordinating meetings and travel arrangements of company guests.
Coordinating the business trips and hotel accommodation
Processing, tracking and maintaining records for the imports/export of luxury cars (Porsche, BMW, Volkswagen)
Handling petty cash, invoices and accounts related works.
Prepared financial statement and monitoring confidential accounts
Closely worked with the bank for the transfers of funds from cli-ents.
Follow-up of outstanding payment from the customers