Procurement Coordinator
Damas Jewellery LLC
مجموع سنوات الخبرة :18 years, 1 أشهر
• Manage to prepare, create and process Purchase Orders for Direct, Consignment & Manufacturing Jewellery brand in accordance with company policies and procedures • Manage to coordinate and verify with Brand Manager the supporting document for the preparation purchase order • Responsible in monitoring PO tracker • Responsible in monitoring electronic approval of Purchase Order form as well as PO • Responsible in creating and update Supplier Ref for System base Reference • Manage to create database of Supplier and update their company profile • Manage to monitor and co-ordinate deliveries of items between suppliers and end-users. • Manage to prepare Incoming shipment document as per company policies and procedures • Attend internal developmental meeting to identify work progress • Assist teammate to other work concern • Performs other duties and responsibilities as assigned by the Manager
• Manage member check in process using management software
• Manage all guest upon arrival to the club
• Manage all telephone inquiries
• Manage club tours when needed
• To perform and manage membership services such as: towel services, lost & found, Guest pass/visiting member, freezing and cancellation request, club announcement and service call
• Process new memberships/manage changes to memberships, etc.
• Manage process of monthly dues of member thru manual key in of credit card
• Perform daily cashiering duties and ensure accurate remittance of all sales
• Always ensure smooth daily Front Desk operation
• Review and process purchase requisition on Marketing Materials (Printing Materials and Corporate Give-away), Flour Raw Material (Additives) and Packaging Materials (Corrugated box, Laminated Materials or Polysack)
• Sourcing, develop and implement purchasing on Marketing Materials (Printing Materials and Corporate Give-away), Flour Raw Material (Additives) and Packaging Materials (Corrugated box, Laminated Materials or Polysack)
• Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers.
• Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures
• Source out and develop alternative supplier for Raw Materials and Packaging Materials
• Coordinate with suppliers to ensure on-time delivery.
• Arrange delivery shipment of Raw Materials and Packaging Materials for Luzon, Visaya and Mindanao.
• Monitor and co-ordinate deliveries of items between suppliers and end-users.
• Meets with vendors to negotiate improved pricing, product quality, and delivery.
• Attends internal product development meetings to identify new product demands, schedules, and procurement needs.
• Provide monthly report on pricing, supplier’s performance and cost saving.
• Coordinate with Accounting and Finance on processing billing and payments of the suppliers
• Prepare petty cash and cash advance for the department
• Provide support to the management in all project
• Ensure and maintain consistent performance of routines
• Compose correspondence/reports for the management
• Process purchase requisition, sourcing/negotiating all company requirements
• Generate daily, weekly, monthly sales report
• Monitor flow of all materials and verify weekly inventory
• Responsible on filling all company documents
• Handles group event reservations and bookings.
• Provides event quotations to customers
• Solicits and probes cargo booking from list of customer
• Provides competitive rate quotation to customers
• Generates reports on a daily/monthly/annual basis
• Coordinates special requests of customers (discounts, cargo loading and delivery and special arrangements)
• Sends Business Proposal for prospective clients
• Probes inquiries and converts it to a confirmed booking
• Responsible for receiving cargo bookings from customers in a timely manner, with emphasis on accuracy and professionalism
• Accepts cargo bookings from customers and ensures that all pertinent information is completely and accurately encoded in the system
• Assist and advise customers regarding the status of their shipments
• Performs positive call closure to ensure customer satisfaction
• Conducts follow-up calls to confirm booking details and ensure delivery of cargo