Celestina Reyes

- Handles ocean import billing and dispatch of invoices with supporting documents to the customers.
- Coordination with overseas JAS offices relating to freight & origin costs for validation/disputes.
- Internal communications with JAS teams (Sales, Customer Service, Accounts) for billing instruction, buying / selling rates.
- Sea Import operations support for NOC, Delivery Order request to shipping lines and co-loaders.
- Sea Import operations support for D.O. release to customer / payment collections (COD).

- Performs administrative and office support to the Managing Director, answering phone, checking emails, whatsapp messages. Handle request, queries and follow ups from the client and suppliers appropriately
- Planning and coordinating meeting schedules and appointments between Managing Director, clients and suppliers
- Responsible of preparing the cheques, quotations and tax invoices as well as the computation of tax payment every end of the month. Issue the proper invoices and follow-up on payments in a timely manner and generate the complete and readable financial reports
- Maintain the daily and monthly tracker for quotations and tax invoices being sent to the clients and received from the suppliers for easy tracking
- Update the daily and monthly records for employees attendance, transportation cost, event payments & expenses as well as the incoming and outgoing cheque/cash payment transactions
- Day-to-day monitoring of upcoming wedding events including coordination with the client request, wedding budget and information, monitoring suppliers requirements for the event, answering questions and resolving issues. Checking and arranging availability of suppliers as needed for the event (venue, hostesses, wedding set up, catering, photographers/videographers, etc.)
- Conduct research of suppliers for the event and make selections based on quality and budget of the client. Gather all information and get a complete understanding of the requirements for each wedding event
- Providing high quality service for the client and suppliers in full knowledge of the wedding events and creating a warm and friendly impression with them
- Other task as assigned by the Managing Director

Administration

Handling of cash and non-cash transaction both foreign and local; i.e. accepting cash and cheque deposits, payroll services of the bank, encashment of cheques, cash withdrawals, utilities payments, remittances, internal transfers and foreign exchange