Assistant Manager Admin & Procurement
Legal Aid Society
Total years of experience :19 years, 3 Months
Legal Aid Society is a national organization mainly funded by the Government of Sindh, UNFPA, ICRC, Sindh Human Rights Commission, SCSW, etc. Currently present in the districts of Sindh province, at LAS my role is to supervise overall administration and procurement and implementing policy and procedures, maintains workflow, and supports the admin manager and admin department for HO/SLACC/FO.
Key Achievements:
Successfully managed admin department work flow on daily and urgent tasks.
Implemented organization polices and SOPs and best practices for timely results.
Implemented work plan for admin department for future effectiveness.
Organized visits to PO/SLACC office, meeting with support staff on regular basis
Timely planning and execution for office shifting for HO, WH and PO office.
Timely handed over offices to owners as per plan with hitting additional cost.
Initiated weekly meetings with admin team for FO, HO, PO, SLACC, and ISB
Liaised with program teams (WRLP/ADR/others) for program events & activities.
Drafted transport & perdiem policy and other SOPs document and implemented.
Processed key tenders for goods & service with timely documents submission.
Initiated successful procurement process with cost reduction approach
ACTED International is an international organization, has been committed to immediate humanitarian relief to support those in urgent need. I am based at Umerkot, Pakistan under the supervision of Compliance Manager, I am responsible for overall compliance for FLAT, internal audit, transparency and investigations.
Key Achievements:
Effectively executed internal audit plan, organized regular visits for base offices.
Ensured recommendation follow-up & participated in the implementation.
Supervised monthly flow of documentation from the Areas to country office.
Reviewed monthly FLAT (financial, logistics & HR), FLA-02 & FLA-05.
Ensured compliance issues identified and the action plan to mitigate the risk.
TITANIC review for selected staff through supporting documents & benefits.
Ensured the preparation of external audits with the country office collaboration.
External audit recommendations (AUD-02) & implementation at base level.
Participated in kick-off /closure meetings to share lesson learnt from audit.
Timely field visits for program activities, i.e distributions, CFW, audit spot checks
Role & Responsibilities:
Conseil Santé is a consulting company entirely dedicated to the health sector and focused on international assignments, this is EU funded 4 years programme for Improved Nutrition in Sindh (PINS), my role is financial, budget, HR management, under the supervision of Team Leader and regular coordination with Paris office.
Key Achievements:
Cash book management in accordance with the PRATICAL GUIDE of the EU.
Accurate validated monthly cash accounting & sharing with HQ Paris office.
Budgets preparation for technical assistance with program team coordination.
Budget expenditure sheet against estimated cost for workshop activities.
Established new office setup and over all procurement for office management.
Developed cash flow forecasts for month/quarter basis for cash arrangements.
Delivered cost effective procurement orders through market survey for activities.
Managed staff time sheets, leave records and fees processing for support staff.
Regular follow up for vendor & suppliers payments/staff fees with Paris office.
Demonstrated coordination with Paris HQ and programme support team.
My role was comprising base finance, administration & HR management under PM & CFM supervision, SIF implements self funded projects for water and sanitation, food aid, food security, emergency relief projects n different locations in Sindh
Monthly financial management, reporting, payments processing and compliances
Budget forecasting, monitoring, BVAs analysis report, cash flow management
Visa & NOCs processing for international staff & accommodation/travel arrangement
Successful internal and external audit and spot check activities at base level
My role for this designation was finance and administration management under program manager supervision, this was European Union project for women/infant improved nutrition for 04 years at Thatta, Pakistan,
Financial management, budget preparation, cash forecasting and monitoring
Ensured effective internal control mechanism for organization long term benefits
Ensured internal control mechanism, organization & donor policies implementations
Successful internal and external audit and spot check activities at base level
My role was finance & administration management under program manager supervision, this was flood emergency response and rehabilitation projects for ECHO, WFP, UNICEF, Global fund Packard foundation and European Union.
Key financial management & supervision for multiple donors funding and bases
Furnished donor budgets for (EU, ECHO, UNICEF, WFP & Packard Foundation)
Supervised filed finance team, finance/admin staff capacity building & coaching
Ensured effective internal control mechanism for organization long term benefits
My role was finance, administration, logistic and HR management under chief executive supervision, there were different donors USAID, Action Aid and PPAF for multiple locations in education, agriculture, WASH and assessment projects.
Timely & accurate monthly reporting, financial record keeping
Key financial management & supervision for multiple bases & donors funding
Tax deduction as per government rules and timely deposition at tax department
Field finance staff coaching and team building, offices audit preparations visits
I did my B.A (Economics) in the year 1997 by University of Sindh Jamshoro, Pakistan I achieved 2nd Class.
