Chandarella Tutanes

• Evaluated, selected, and implemented an accounting software solution; conducted staff training to establish a systematic recording
process aligned with company workflow.
• Managed accounts payable and receivable, payroll, general ledger, and VAT returns, ensuring full compliance with tax regulations and
statutory requirements.
• Oversaw daily cash disbursements and collections; monitored cash flow, maintained dual-authorisation payment controls, promptly
followed up on banking discrepancies or returned payments, and reconciled all transactions against bank statements.
• Liaised with banks and financial institutions on account matters; managed government and regulatory portal records for the Dubai and
Saudi Arabia offices.
• Ensured company documentation and data handling practices complied with applicable data protection regulations.
• Implemented general office administration, facilities management, and day-to-day operational support.

• Managed the MDs confidential transactions and correspondence for both UAE operations and the UK-based subsidiary.
• Maintained financial records; prepared balance sheets, profit and loss statements, asset and liability entries, bank reconciliations, VAT
returns, and payroll through WPS.
• Substantiated financial transactions through document auditing; resolved discrepancies promptly and safeguarded financial data through
regular database backups.
• Estimated and forecasted annual financial requirements in support of management planning.
• Managed UK subsidiary affairs, including year-end finalisation and submission of UK Tax Returns and Corporation Tax filings.
• Processed MOFAIC document legalisation applications and oversaw Sales, Purchasing, Import/Export, Customs Clearance, Documentation,
Administration, and PRO functions.

Project: ENOC — Al Khalidiyah Health Club Restaurant

• Developed and maintained document management systems; implemented Aconex Project Solutions, created transmittals, and uploaded
updated documents (drawings, submittals, RFIs, WIR/MIR, transmittals) to ensure the timely distribution and accurate tracking of all
project documents.
• Ensure proper document numbering, version control, and stamping (Approved / Approved with Comments / Revise & Resubmit).
• Coordinate with project teams, consultants, subcontractors, and clients for document submissions and approvals.
• Support project closeout by preparing complete handover documentation.
• Maintain confidentiality and proper archiving of all project documents.
• Generate periodic reports on document status and pending approvals.
• Maintained employee records (passports, visas, insurance policies, and work permits) and processed online applications for trade licences
and renewals.
• Projects covered: KSA (Riyadh, Jeddah), Kuwait, Abu Dhabi, and Dubai — including SWTP-9-RC, TSE Conveyance System, ESNAAD Jetty
Expansion, and Jumeirah Open Beach.

• Oversaw procurement requisitions, staff performance, task assignments, and full supply chain and import/export logistics across both
company branches.
• Handle sensitive data, contracts, and intellectual property with utmost discretion.
• Managed all travel arrangements, hotel bookings, meetings, and executive administrative requirements for the MD and senior staff.
• Ensured seamless day-to-day support for both business and personal matters.
• Proactively resolved issues before they arose.

Maintained document management systems.

• Established efficient Word and Excel-based databases, highly effective filing and indexing systems, and logistics workflows to streamline
import/export documentation and inventory management.
• Managed a full range of accounting activities including General Ledger, Accounts Payable, Accounts Receivable, payroll, WPS, petty cash,
and general expenses — using FACT Singapore Accounting Software.
• Prepared accurate financial statements, management reports, and MIS reports.
• Performed month-end and year-end book closure activities within stipulated timelines.
• Reconciled bank accounts, intercompany balances, and ledger accounts.
• Handled HR administrative tasks and office coordination
• Processed all company and employee documents (visas, gate passes, trade licences, JAFZA requirements); prepared customer quotations;
maintained strong supplier relationships; and implemented JAFZA FZCO and Dubai LLC Customs Import/Export (Air and Sea)
documentation.

On-Call FACT Software Support (1999-2004): Diamond Essential Manufacturing, Golden Alliance, MCC Industrial Corporation, Kimika Industrial, Pristine
Gem Corporation, K-Plast Corporation, Tasco Incorporated, Procurement Service Inc.

Conducted Audits.