Admin Finance Officer
Pivot Home Technical Services LLC
Total years of experience :13 years, 4 Months
Provides clerical tasks and administrative support to the Managing Partner by receiving and distributing communications.
Schedules and prepares meeting agenda, types and/or drafts memoranda, correspondence, and other documents related to operation.
Processing & preparation of employee’s employment contract / visa and arrange timely renewal.
Withdraws cash from bank accounts and keeps custody of cash fund for proper disbursement.
Responsible for the entire payroll process and ensuring the timely and accurate administration of employee compensation.
Prepares and issues all appropriate legal paperworks (e.g. contracts and terms of agreement with sub-contractor).
Create and submit estimate reports or bids (quotations) to appropriate persons (clients, bidding competitions, etc.).
Create and maintain project documentation, plans and reports.
1. Manages tasks to other administrative employees to ensure deadlines are met and works completed accordingly.
2. Supervise and oversee the work of junior staffs in use of current software.
3. Interviewing and recruiting new employees, checking references and organizing background checks, then orient and train them for their specific job descriptions.
4. Implement customer service standards and evaluate employees based on their ability to meet those standards.
5. Overseeing the day-to-day operations of the office which includes ordering office/cleaning supplies, cleaners/drivers schedule, maintaining meeting schedules.
6. Writing or reviewing employee’s employment contract in conformity with company’s table of organization and salary scheme.
7. Collect all appropriate documentation necessary for visa (employees) and permits (company) required to be processed.
8. Ensure all visas and labor permits are up to date and arrange timely renewal.
9. Assist in all general inquiries concerning labor and immigration matters.
10. Ensuring the timely and accurate administration of employee compensation in accordance with established policies and within the required turnaround times.
11. Process and reconcile a wide variety of accounting documents such as invoices, employee reimbursements, cash receipts, and journal vouchers.
Provides secretarial and administrative support to the Managing Director.
Prepares employees’ personal information and employment contract, track attendance, compile salary and benefit programs.
Ensuring the timely and accurate administration of employee compensation in accordance with established policies and within the required turnaround times.
Trace, track and expedite purchase processes.
Ensure accuracy of the employees daily time record for the calculation of semi-monthly payroll including supporting documents for overtime, leaves and compensatory-day-offs
Calculating number of hours worked as well as payroll of each employee based on the timesheets
Prepares semi-monthly payroll budget request and pays employees in cash basis
Preparation/printing and dissemination of pay slips
Complete payroll functions in order to ensure staff are paid in an accurate and timely manner
Attend to compliance of audit required by SGV auditors.
Check and verify the veracity of (JV’S, APV’S, Check and Cash Vouchers) in conformity with the company’s internal control and policies.
Prepares monthly balance sheet report.
Maintains the journals, subsidiary journals and ledger accounts.
Records assets, leases and expenditures and performs the monthly bank reconciliation.
Responsible for part or the entire payroll process including compensation and disbursements processing, and ensuring the timely and accurate administration of employee compensation in accordance with established policies and within the required turnaround times.
Prepares new and existing employees’ personal information, track attendance and time off, compile salary and termination information and benefit programs.
Maintains electronic and hardcopy personnel records confidentially and accurately in secured files and computer systems.
Interviewing new employees, receiving new applicant’s job requirements, checking references and organizing background checks
Processing & preparation of employee’s employment contract in conformity with company’s table of organization and salary scheme
Calculates wages, operating costs, materials, overhead, and other business costs to assist in maximizing a company's profit
Inspect, verified and received as to quantity, specifications and conditions of the goods purchased.
Prepares reports relating to the inventory balance, shortages, defective items and price lists
Keeps track of stock that moves in and out of a specified location
Ensure that all costs have been properly posted
Ensure accuracy and completeness of supporting documents of payables to contractors and suppliers submitted for payment processing
Receive and verify invoices and requisitions for goods and services
Maintain updated vendor files and file numbers
Preparation of aging of accounts payable
Withdraws cash from bank accounts and keeps custody of cash fund
Disburses cash and writes vouchers and checks in payment of company expenses
Compiles collection, disbursement, and bank-reconciliation reports
Responsible for opening new accounts for clients both companies and individuals
Records customer personal account transactions in computer.
Posting of cash deposits and cash withdrawals to depositors individual ledgers & database system
Computes interest owed to customers saving accounts and time deposits
Prepares daily, monthly & quarterly report for cash deposits & cash withdrawals
Prepares daily cahier’s report for cash position monitoring