Secretary cum Admin
Micro Pro Computers LLC
مجموع سنوات الخبرة :14 years, 7 أشهر
Screen all telephone calls (Incoming & Outgoing)
Handles documents for signature and ensure documents for routing are properly endorsed, schedules and ensures timely update of activity calendar.
Maintain confidentiality in all aspects of clients and other documentation, staff and company information.
Prepare LPO and Invoices for the clients.
Drafting letters
Documentation of visa medical certificate (MC) and Occupational Health Card (OHC) for new / existing staff.
Arrange ticket for staff, assist the department in new staff arrivals and staff deportation.
Provide Human Resources front desk coverage by addressing the grievances of the employee relating to Human Resources policy and procedures of the organization.
Maintain accurate access for employee and documents details file for expiration / renewal.
Responsible for daily report of the telephone and fax incoming & outgoing calls, sending & receiving fax Documents and making photocopies. Responsible in preparation of LPO
Screen all telephone calls (Incoming & Outgoing)
Handles documents for signature and ensure documents for routing are properly endorsed, schedules and ensures timely update of activity calendar.
Maintain confidentiality in all aspects of clients and other documentation, staff and company information.
Manage the Director of Projects calendar and appointment effectively both Internal and External Group.
Assist the Director in preparing correspondence/documentations, presentation and other required report.
Responsible for sending and obtaining tender quotation as required.
Review and analyze invoices submitted or claims from Suppliers/Contractors for payment.
Provide administration support to Government Relation Department.
Processing of Online visa - employment entry permits / visa transfer/ Emirates ID for the new recruits
Organize and complete all documentation formalities for new recruits for getting the residence visa stamped on staff’s passport within the prescribed time limit / labor contract for staff.
Documentation of visa medical certificate (MC) and Occupational Health Card (OHC) for new / existing staff.
Arrange ticket for staff, assist the department in new staff arrivals and staff deportation.
Provide Human Resources front desk coverage by addressing the grievances of the employee relating to Human Resources policy and procedures of the organization.
Maintain accurate access for employee and documents details file for expiration / renewal.
Assisting for the accounts work and payroll process.
Organize the cancellation procedures in coordination with other sections within the Human Resources Department and follow up on repatriation of the resigned / terminated staff.
Assisting the new / renewal of trade license of properties managed by Everdigm Heavy Equipment Machinery Trading LLC with the Economic Department and Dubai Municipality.
Recruiting and screening for newly hired staff / job applicants.
Responsible for daily report of the telephone and fax incoming & outgoing calls, sending & receiving fax Documents and making photocopies. Responsible in preparation of LPO.
Perform telemarketing, business correspondence and other clerical works.
Preparing Memo and organize meeting for the staff and also arranging ticket.
Perform as PRO works of the company.
Keeping all reports and maintaining the arrangements of all files for easy access.
Responsible in preparation of Purchase Order, Invoices and assisting Accounts for payments collection.
Perform telemarketing, business correspondence and other clerical works.
Preparing Memo and organize meeting for the staff.
Preparing (DTR) for all Security staff and encoding all staff personal profile direct to (DPS).
Responsible in preparation and submission of monthly Staff Salary through WPS System.
Perform other task from time to time if the in charge person is not in the office
Attending incoming and outgoing calls using the telephone switchboard.
Responsible for daily report of the telephone and fax incoming & outgoing calls, sending & receiving fax Documents and making photocopies.
Making monthly telephone and fax reconciliation report thru Etisalat report and the hotel charge.
Assist the reception in dealing with client's reservation and checking client's check in and check out details.
Perform other task given from time to time by the superior.
Attracts potential customers by answering product and service questions; suggesting information about other products and services.
Opens customer accounts by recording account information.
Maintains customer records by updating account information.
Resolves product or service problems by clarifying the customer's complaint; determining the cause of the problem; selecting and explaining the best solution to solve the problem; expediting correction or adjustment; following up to ensure resolution.
Maintains financial accounts by processing customer adjustments.
Recommends potential products or services to management by collecting customer information and analyzing customer needs.
Prepares product or service reports by collecting and analyzing customer information.
Contributes to team effort by accomplishing related results as needed
Responsible for the cash receipt, sending invoice, prepare voucher and handling Petty Cash.
Performs monthly statistic report to be send to the DTI.
Performs circular / hand bills for Hotel's summer and winter rates.
Arranged and organized all staff files.
Attending incoming and outgoing calls using the Telephone switchboard.
Arranging booking and make a reservation for walk in guest or bookings through telephone.
Assisting for the check in and checkout guest using the jaguar software.
Coordinate the house keeping team to check first the room before the guest is leaving in hotel.
Responsible for daily report of the telephone incoming & outgoing calls using account folio, sending & receiving fax documents and making photocopies.
Perform other task given from time to time by the superior
Responsible for encoding daily sales receipt for all public transportation.
Monitoring office supplies and reordering when necessary.
Responsible business correspondence and other clerical works.
Responsible for the cash receipt, sending invoice, prepare voucher and handling Petty Cash.
Responsible for company memos, agendas, and presentation reports.
Perform other task given from time to time by the superior.
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