Part-time Finance & Administrator / Planned Career Break
Acekid Print Arts & General Merchandise
Total years of experience :13 years, 1 Months
Part-time Finance & Administrator:
• Reviewing and checking the daily cash report and inter-branch transactions of the cashier
• Working closely with an internal auditor for examining cashiers reports and evaluating accounting documents
• Preparing and filing quarterly Percentage Tax & VAT
• Setting up and making the companys profile, its process workflows, and website
• Established human resources processes such as the employees handbook, employees duties and responsibilities, employment contracts, employment offer letters, staff recruitments and onboarding procedures
• Making and submitting a companys bid to government entities
Planned Career Break:
• I traveled solo to Kenya for a week to experience a safari wildlife adventure (Nairobi & Maasai Mara) and the Sheildrick Wildlife Trust (orphan elephant rescue and rehabilitation center).
• I traveled with my family for 16 days in Asian countries, including Bangkok, Thailand; Siem Reap, Cambodia; Ho Chi Minh, Vietnam; Singapore, Singapore and Kuala Lumpur, Malaysia.
• I traveled with friends to Israel for twelve (12) days (Tel Aviv, Nazareth, Sea of Galilee, Jerusalem, Bethlehem, & Deadsea).
• I traveled back to explore more of Malaysias tourist attractions, cultures, and foods.
• Successfully conducted several outreach programs in the mountains and small villages and participated in small charity events in our place.
Senior Accountant:
• Managing the firm’s financial reporting process; ensuring and managing reporting deadlines are met.
• Reporting to the Financial Manager—lead point of contact for delivering results and managing related queries and communications within the Accounts Department.
• Prepares a tax report and files a VAT quarterly return.
• Working firm’s external tax advisor on both compliance and tax restructuring (e.g., VAT) issues.
• Preparing monthly financial reports such as the balance sheet, profit and loss statement, and statement of cash flows.
• Liaising with external auditors during quarterly audit reviews and year-end audits.
• Making bank reconciliations, ad-hoc reports, and reporting to management regarding significant expenditure fluctuation.
• Preparation of monthly, quarterly, and yearly closings.
• Preparing all regular accounting processes, such as accounts payable, accounts receivable, and journal entries, plus monthly closure accounts.
• Explain billing invoices and accounting policies to staff, vendors, and clients.
• Preparing bank transfer letters and managing cash and check deposits and withdrawals.
• Providing support to other departments in administration and related function areas and identifying and resolving unusual variances caused by the complexity of the accounting, administration, and HR systems.
Human Resource Generalist:
• Oversees payroll processing, determines WPS payroll requirements, maintains WPS payroll data, and prepares and processes monthly WPS payrolls.
• Assisting staff with opening bank accounts.
• Prepares salary certificates, employment certificates, and non-objection certificates (NOCs).
• Calculates the end of service gratuity or final pay as well as leave entitlements.
• Works closely with PRO for staff’s visas and work permit processing for renewals and newly hired staff, cancellation of staff’s labor work permit, and residence in compliance with the ministry.
• Prepares and manages staff and their families’ medical insurances, claims, and reimbursements.
• Manages staff 201HR files such as employment contracts, offer letters, passport copies, visas, Emirates IDs, leave forms, medical forms, employee data sheets, any requests, and certificates.
• Manages staff court IDs and CLPD trainings.
Administrator:
• Making office insurance such as Property All Risk, Professional Indemnity, Public Liability, and Fidelity Guarantee.
• Handling office rental, licenses, permits, and agreements.
• Working closely with outsource IT support either remotely or on-site.
• Manage calendar renewals for domains and other IT-related work.
• Managing a portfolio of real estate in the UAE includes the development, implementation, monitoring, and refining of asset management plans for the owner.
• Handling end-of-term lease obligations and entitlements.
• Acting as executive assistant to the CEO in assisting his personal matters of the with respect to his family’s files, banking transactions, properties, and other businesses.
• Managing firm and CEO calendars
Responsibilities:
• Supporting three (3) departments, namely litigation, intellectual property (IP), and corporate, and handling the accounts of two (2) branches, Sharjah and Jebel Ali.
• Performing the day-to-day processing of payable transactions to ensure firm finances are maintained in an effective, up-to-date, and accurate manner.
• Receiving and verifying invoices and requisitions for suppliers goods and services.
• Validating transactions to comply with account policies and procedures.
• Data entry of invoices for payments in ERP Comrade.
• Exporting backup reports in Excel after data entry.
• Prepare a payment request and a bank transfer payment.
• Issuing and monitoring all check issuances.
• Maintaining a general ledger.
• Maintaining a list of accounts payable and updating vendor accounts.
• Ensuring and securing accounts receivable payment for services rendered to clients and properly recording transactions
• Issuing bills and invoices to clients for the services rendered.
• Collecting accounts by sending bill reminders.
• Ensuring clients remain informed on their outstanding debts and deadlines by sending statements of accounts.
• Maintaining bank statements for payments received through wire transfers.
• Receiving payments from clients by cash, checks, and card transaction.
• Recording all receivables in the general ledger.
• Data entry of receivables in the ERP Comrade.
• Preparing cash and check payments received for bank deposits.
• Reconciling the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Performing account reconciliation as well as bank reconciliation.
• Providing administrative support in order to facilitate effective and efficient office operations
• Maintaining a filing system for all accounting documents
• Preparing and handling of petty cash replenishment
• Opening a file for a new client
• Preparing a fee agreement
• Ensuring the confidentiality and security of all financial accounting and employee files
• Performing other related duties in some sister companies:
• Collecting checks and payment requests for final auditing
• Dispatching checks already signed by the signatory
• Obtaining files for further checking and documentation
• Maintaining records of check issuance and filing of their bank statements
Responsibilities:
• Checking stores daily cash reports for company records and real-time data for fraud, money mismanagement, and waste.
• Determining stores compliance with the companys policies and procedures.
• Conducting on-the-spot audit testing for specified areas and identifying reportable issues and risk dimensions.
• Making recommendations on how to improve store teams efficiency, consistency, competence, and aptitude.
• Reviewing the suitability of internal control designs for the stores.
• Conducting a risk assessment with respect to the assigned store within the established/required timeline.
Responsibilities:
• Making and overseeing payrolls for more than 800 employees in 100 branches to ensure a smooth running organization.
• Updating payroll records by entering changes in exemptions, job titles, and department/division transfers in VASQYS and Smartcups Payroll Plus Version 5.
• Preparing reports by compiling summaries of earnings, taxes, deductions, leave, and non taxable wages
• Preparing monthly, quarterly and annual tax compliance and payments.
• Sorting documents and matching invoices for payments and recording entries in SAP.
• Maintaining reports and files on the Accounts Payable processing.
• Processing expense accounts and generating reimbursements.
• Ensuring tax, legal, and company compliance with payroll issues.
• Communicating with the management, co-employees, clients, and suppliers to ensure a pleasant work environment.