Document Controller Lead
Gama Contracting
Total years of experience :4 years, 10 Months
• Receive all technical documents such as drawings, reports, specification etc. in order to register them in the system.
• Responsible for receiving and register of all Incoming Request for Inspection (RFI) from Subcontractors Company, Civil, Electrical, Mechanical and Internal / External Application obtaining signature from the Client and distribute to all QC Engineers & Inspectors for their necessary action.
• Responsible for receiving and register of all out going / incoming Non-Conformance Reports, Site Inspection Reports and Site Observation, prepare draft letter for submission to Subcontractor for their necessary action. Updates Ongoing and Close out Status.
• Identify the respective internal and external recipients for all incoming documents, make clear and legible copies and distribute as per their necessary action.
• Update of Weld Log Register. Keeps track of all company records by looking through both hard files and computer data base files on a regular basis. In the process of keeping track of any changes occurring with these documents, highlights any type of document modifications so that these changes can be viewed by upper management and employees.
• Submission of company Procedures such as, Inspection Test Plan, ITP and Method Statement (MOS) for getting approval from Client and submit to subcontractors for their necessary action.
• Safekeeping, Hard Copies and electronic files of all QA/QC Files to be ready at all times for turnover to client.
• Retrieves copies and distributes documents as requested by the site Supervisor & Engineers
• Uploading the scanned Correspondences / documents RFI’s on the Server Network for fast & easily viewing for all the Staff & Managers, Records outgoing mails, circulation and distribution of correspondence to all Project Staff electronically.
• Adherence to Policies & Procedures of ISO Documentation System
• Controlling of all Engineering Documents / Drawings pertaining to projects.
• Prepare Master Document Register (MDR) and continually update.
• Identify the respective internal and external recipients for all incoming documents, make clear and legible copies and distribute as per instruction with requisite transmittal note. Issue new documents to respective department with transmittal note and obtain acknowledgement for same and maintain this transmittal
• Issue all outgoing documents and drawings through transmittal with unique alpha / numeric identification, keeping and maintaining all records. For all outgoing documents, record transmittal notice information in the relevant document register.
• Receive all Documents and Drawings pertaining to the projects, checking with Master Document Register (MDR)/Vendor Document Register (VDR) as per the document / drawing number, title and revision.
• Make void / supersede the old revision documents / drawings and maintain these documents / drawings for reference purpose.
• Controlling of Documentation of Design & As-Built Drawings, Technical Submittals, Material Submittals, Test Reports, RFI’s, NCR’s, and Correspondences etc.
• Co-ordinate with respective Projects Managers and update them on documents status. Communicate with Client and follow up for return documents.
• Prepare Project Dossier and Method Statement Risk Assessment submits to Client.
• Implementation of document flow matrix and numbering system.
• Maintain all electronic documents received from clients/ subcontractors/ vendors and other parties and upload /download to common server Share point for quick viewing of whom requiring it.