Charlotte Anderson

Manage highly complex and confidential executive diaries,
balancing competing strategic priorities and cross-functional
commitments.
Coordinate international and domestic travel, producing detailed
itineraries and briefing packs to support executive decision
making.
Oversee inbox management and executive correspondence,
exercising sound judgement and discretion in handling sensitive
matters.
Lead end-to-end meeting management including agenda
development, preparation of materials, minute-taking, action
tracking, and follow-up to ensure accountability.
Curated and procured high-end, culturally appropriate corporate
gifts, managing bespoke sourcing, premium vendor relationships,
end-to-end logistics, quality control, and inventory oversight to
ensure seamless and timely delivery.
Manage highly confidential documentation including recruitment
requisitions, approvals, leadership reporting, and sensitive
communications.
Act as a central liaison between senior leadership, internal
stakeholders, and executive assistants to streamline communication
and drive business outcomes.
Lead the planning and execution of large-scale corporate
functions and leadership events (300+ attendees), managing venue
sourcing, budgeting, communications, invitation tracking, and on
the-day operations.
Support HR processes including recruitment coordination,
onboarding, and offboarding, ensuring seamless employee
experiences.
Implement workflow improvements, including restructuring executive
inbox systems to enhance visibility of high-priority matters and
improve turnaround times.
Provide operational support across budgeting, expense
management, and financial reconciliation.

Managed complex calendar and inboxes for three partners,
including Queenslands Lead Business & Tax Advisory Partner.
Processed expense and invoice reconciliation.
Attended leadership meetings, coordinating agendas and taking
minutes.
Handled urgent requests ensuring timely issue resolution.
Arranged functions and staff events.

Managed all phone enquires in a timely, professional, and
confidential manner.
Managed front-of-house reception, providing a welcoming
experience for clients upon arrival.
Scheduled meetings, updating calendars and arranging catering.
Maintained office inventory and supplies.
Sorted and distributed incoming and outgoing mail and deliveries.

Supported legal teams in preparing settlement documents,
contracts and compliance checks.
Coordinated legal settlements and ensured critical deadlines
were met.
Assisted in preparing legal documents and reviewing contracts.
Communicated with Body Corporates to finalise settlements and
conducted levy searches.