Admin and Sales Coordinator
Hoscon Construction LLC
Total years of experience :5 years, 3 Months
• In-charge on the follow-up with client regarding the status of the pending quotation.
• Monitor sales person regarding their daily activities.
• Ensuring the adequacy of sales related equipment and materials such brochures, pre-qualifications and submittals.
• Coordinate with estimation department to ensure all incoming inquiries are timely responded.
• Ensure all files are updated for easy access.
• Performs admin works such as office supplies monitoring, maintaining office cleanliness and other reception responsibilities.
• Performs other related function that arise from time to time.
• Responsible in all the clerical work under Sales Division, such as preparation of Quotations, Proformas, Contracts & Sales Orders to be submitted to the customer.
• In-charge in coordinating with the production department regarding the status of all pending orders, stock-in-hand, & scheduling of deliveries.
• Attend to walk-in/existing customers inquiring regarding the company products if salesman is not available
• Coordinate with the supplier for the status of the raw materials to be used in the production line.
• Ensure all files are updated for easy access.
• Performs other related function that arise from time to time.
• Recommends practices necessary to establish a positive employer-employee relationship and promote a high level of morale and motivation.
• Ensure that employees’ records are properly and accurately maintained and updated for efficient extraction of data or documents and for proper document control while observing confidentiality at all times.
• Process employees’ benefit such as SSS, Pag-ibig, Philhealth and HMO.
• Give recommendations for the improvement of the HR functions and the company.
• Performs liaison works with government agencies such as Department of Labor and Employment and Bureau of Internal Revenue.
• Process the payroll transactions of employees every week including validation of attendance, overtime, leaves, deductions and pay slips distribution.
• Prepares billing reports to submit to the customers.
• Improved recruitment through Monthly Forecasting of Manpower Requirements and strict adherence to the Official Manning Guide.
• Conducts initial interviews to qualified applicants from Contractual, Rank & File to Key Positions.
• Adoption of new sourcing strategy and maintains a manpower pool for future vacancies of the company.
• Improvement of recruitment procedures through revision and simplification of screening procedures.
• Administers and evaluates psychological tests to qualified applicants.
• Coordinates with two partner cooperative for the job vacancies.
• Attends Job Fairs.
• Updates personal files and maintaining employment records such as pre-employment and medical requirements.
• Performs other related function that may be assigned from time to time.