Chaty Pangilinan

• Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
• Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Accounting Supervisor.
• Mail final invoices file consultant and client invoice copies in the billing folder.
• Assess and pursue opportunities for maximization of client billing; communicate with the Accounting Supervisor, as to your observations and actions taken.
• Research any unbilled issues to optimize the billing possibilities for the billing period.
• Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.

• Provide the accounts payables team member with advice on client billing, relative to consultant invoicing and reimbursable expenses.
• Work with the cash receipts team member to reconcile variances that occur in the application of cash.
• Generate and distribute bi-monthly receivables reports and monthly profitability reports.
• Set up new projects, make transfers of employee billable hours and/or expenses, and open and close time classes in company system.
• Write off any uncollectible receivables, labor or expenses, as directed by the PIC.
• Review weekly time sheets, along with the accounting group.
• Monthly analyze the P & L accounts monthly, as assigned by the Accounting Supervisor.
• Prepare balance sheet account reconcilements, as directed by the Accounting Supervisor.
• Recommend and implement agreed process improvements to the billing cycle.
• Provide year-end support of auditor requirements, which may include research and reconcilement.
• Perform additional assignments, as directed by the Accounting Supervisor.
• Communicate and coordinate with the local offices.
• Prepare invoices for Local Purchase Order
• Prepare Credit/ debit memo for suppliers accounts
• Prepare Cash flow
• Have knowledge in banking transaction such as
o Letter of Credit opening
o Performance bond
o Advance Payment Guarantee
o Shipments tracking drawn in letter of Credit
o Issuance of new salary cards for employees

• Deal with clearance company regarding shipment in port by preparing necessary documents such as
o Bill of Lading
o Commercial Invoice
o Packing list
o Certificate of Origin

PAYROLL ACCOUNTANT

• Prepare settlement for vacation, emergency leave and resignation and gratuity pay of
Employees
• Having a good knowledge in WPS salary preparation
• Encode salaries of employees into the accounting system- Pioneer
• Encode Payment of Employees salaries into the accounting
System

• Prepares, analyzes and implements payroll transactions on a timely manner such as payments of hours worked, personal time off, employee benefits, application of benefit deductions.
• Prepares and/or analyzes periodic payroll reports, payroll schedules, and payroll related journal entries using established policies, procedures, and guidelines on a timely manner.

• Effectively communicate with Project Managers (PM) and
Principals-in-Charge (PIC), regarding contract documents,
change orders and other contract modifications, approvals,
and any additional services-related to billing.
• Prepare final invoice package containing draft and final
invoices for all billable projects, including all applicable
backup for approval by the Chief Accountant
• Assess and pursue opportunities for maximization of client
billing; communicate with the Chief Accountant, as
observations and actions taken.
• Research any unbilled issues to optimize the billing
possibilities for the billing period.
• Maintain the billing folders for all projects, with all the
appropriate documents, including expenses, consultant
invoices, and monthly invoices, in accordance with standard
procedures.
• Provide the accounts payables team member with advice
on client billing, relative to consultant invoicing and
reimbursable expenses.
• Work with the cash receipts team member to reconcile
variances that occur in the application of cash.

• Orients new employees on the job duties and department/
section procedure
• Trains employees on the job and recommends appropriate
training for existing/ potential
Subordinates
• Prepares work schedule and re-shuffling/ sliding of
personnel
• Makes suggestions on manpower requirements
• Maintains open communication lines to foster positive
attitude towards company goals
• Checks all required reports submitted relative to sales,
inventory and general accounting
• Check Customer deposit receipt and Customer Credit
Memo
• Coordinates with other department in preparation of charge
variance reports and liquidation
• Assist in month-end closing, prepare journal entries as
necessary, analyze inventory evaluation, inventory roll
forward
• Coordinates regular and semi- annual physical counts
• Adjusts inventory discrepancies
• Prepares Debit Memo/ Credit Memo related to suppliers
• Reviews inventory reports
• Prepares Financial Statement of Employee Refreshment
Services
• Maintains an orderly and systematic work area; Ensures
proper storage and cleanliness
• Support management decisions, requirements and
expectations

• Review subcontractors bills for accuracy and
completeness, and approve payment requests
• Issuing invoices and purchase orders, as well as paying
consultant, subcontractor, vendor, and supplier bills.
• Updating contracts according to client requirements and
reporting associated budget amendments.
• Prepares, posts, verifies, and records customer payments
and transactions related to accounts receivable
• Assists Accounting Manager in reconciling revenue
accounts each month
• Relays changes of information to appropriate employees.
• Collaborates with the Collections Manager to reconcile
accounts receivable on a periodic
• Process, review, code and input daily outgoing invoices
and incoming payments.
• Manage relations with customers A/P departments via with
high degree of professionalism and efficiency by email,
phone and in-person if necessary.
• Performs other related duties as assigned.