Account Receivable/Timesheet Administrator
Mammoet FZE (CMK Mammoth Gulf BV-Middle East Region)
Total years of experience :13 years, 10 Months
Centralized Invoicing for Middle East Region thru SAP system.
Bank posting/Journal entry/Customer & Bank clearing.
Reconcile customer and bank accounts.
Documentation of all invoices including supporting documents in compliance with client instructions.
Monitoring & Uploading bank transaction thru SAP.
Monitoring Ageing of Receivables and Collection of payment from clients.
Maintaining all original contract handover by Sales in compliance to existing policy.
Meeting our month-end deadline and cooperation with the team for internal and external audits.
Weekly and Monthly Report of Ageing Receivables/Bank Balances to the Directors and Head office in Holland.
All customer with past due account should be discuss with Managing Director/Operation Director and Finance Director for their further instructions.
Participate in department continuous improvement for documentation and procedures in compliance to ISO standard.
System Error occured should be discuss with Finance Director and to be cascade in Holland for system improvement.
Checking, entering and processing timesheets for the Middle East Region.
Centralized petty cash custodian for Middle East Region.
Meeting my payroll deadline that all timesheet should be entered before cut -off period in a bulky,
time pressured environment.
Provide administrative assistance to Accounts Department as/when required.
balances thru SAP system.
In charge for monitoring & maintenance of online fund - DP World Advance Deposit, E-Dirhams Al Haslah
(G2 Card), 3 Company CDR Account, Boss Credit Card - for emergency transactions.
Consolidate local and overseas branch accounts for Management Review.
Centralized billing creation for factory own production and import shipment delivered to all branch.
Issuance of credit and debit note for the inter-branch stock transfer, sales discounts, adjustments.
Auditing the proper filing of each purchasing shipments documentation in accordance to standard.
Monitoring and maintenance of accounting system that all branch transaction are in accurately &
timely posted in the system including the branch payments and supporting documents
Making time to time improvement for the departments and for discussion to the management for company
work-process advancement.
Conduct random audit to all branch and giving strict instruction for them to comply and religiously applied
to their daily transactions.
Assist in the Shipments/Purchasing in the absence of the officer in charge.
Monitoring inventory of finished goods.
Monthly closing on system, tally with each branch monthly transaction reports and including the invoice
Issuance, LC’s tally with Account Manager
Reporting directly to Managing Director & President.
• Process all PCF liquidation and new revolving fund issued to PCF Custodian and all Sales Representative from Head Office, Cebu, Cagayan de Oro, Davao, Cebu & Zamboanga Branch.
• Coordinate with the Accounting Manager for the accounting standard being met and time to time being modified for work flow system improvement as basis for checking all supplier invoice/requisition/importation payment standard.
• Coordinate with the bank for the fund transfer status and inform the recipient of fund/cash or check availability for pick up.
• Conduct weekly cash/check disbursement checking through passbook versus internal fund transfer being issued in preparation for the monthly bank reconciliation and cash/check disbursement report which includes proper entry to the system.
• Coordinate with the bank for the current balance of each bank in preparation for the telegraphic transfer in payment for all importation and supplier and requisition due for payment.
• Proper filing of all accounting document and timely and accuracy in entry to the system.
• Making monitoring/tracking report for all monthly expenses being paid on time which included deduction schedule incurred by employee through loans or as mandated by management.
• Officer in charge for all supplier invoices and inter-company payment request for processing, coordination, screening for
documentation support must be complied before payment processing will took place.
• Checks conformity of PCF replenishment, post and process liquidations for replenishments. See to it that assigned PCF custodian monitor proper documentation support & segregation of expenses as per company issued PCF and as per standard.
• See to it that all check preparation & fund transfer has a journal entry posted on system/proper documentation support and approval before payment process will proceed.
• Monitoring supplier invoices for reconciliation. To verify the invoices being paid and current balance due for payment.
• Processing salary computation for insulation and steel employees and directly reporting to Finance Manager for payment process per employee per company per bank.
• Preparation of last pay for those employee being terminated/resigned or on vacation.
• See to it that all additives/raw material/spare parts local/abroad purchases are already uploaded on system inventory once goods received per category/ LC#.Monitor and update Finance Manager for the history of payment per supplier and repayment schedule
to be followed with due date for LC and payment arrangement for Telegraphic Transfer.
• Making contra entry for expenses being paid and fund/money came from assigned bank for other division.
• Monitoring & verify that all disbursement are reflected for monthly Statement of Account issued by bank.
• Coordinate to supplier/requesting party for approved payment and ready for pick up and see to it that all disbursement has a
cash/check payment receipt or acknowledgement receipt.
• Making report for deduction schedule for all cash advance/loan released to the bank. See to it that this is being applied on their monthly salary computation and being posted on system for employee awareness upon query on employees part.
• Coordination to the planning team, production and customer for the available battery due for shipment.
• Coordination, booking, and preparation of all the critical document needed prior to shipment date to our assigned
brokers, shipping line and Philippine Economic Zone Authority (Government Agency)-for all export shipments.
• Creation of delivery note/billing document thru SAP (S/D Module).
• Consolidation batch by batch shipments thru documentation like commercial invoices, packing list and all custom mandated
cocument like fumigation certificate, certificate of origin, export declaration and bill of lading sent via courier before arrival of
shipments to their respective area.
• Monitoring and checking the accuracy of our inventory either physically and thru system.
• Monitoring, updating and checking the accuracy of price and product code reflected to our system per market.
• Knowledge in Letter of Credit-for our loose cargo shipment.
• Assisting at the same time take charge to overall export delivery in the absence of my boss.
• Filing, ensuring accuracy & confidentiality of our financial documents for external and internal audit.
• Participate in development of organization procedure, update of form & manuals.
• Monitoring availability of office supplies, PEZA form & seal and making yearly budget.
• Coordinating with Accounting & Treasury Dept for the release of Manager Check to our respective brokers.
• Processing all dollar and peso Request for Payment and verifying the accuracy of charges.
• Preparation of weekly shipment updates to all major export market and monthly Sales & Billing Report for Management Review.
• Responding to customer inquiries or urgent request.
One of the Dean's List or Academic Scholars of Collage of Business Administration.