Secretary
AL JASIM TRANSPORT LLC
Total years of experience :15 years, 4 Months
Documentation clearing, and general Logistics functions.
• Check received documents related to Import shipments and verify vessel ETA.
• Prepares letter to shipping line for Delivery Order (DO ) collection.
• Manage the declaration of goods through E Mirsal online system.
• Reports discrepancy in import documents to avoid custom’s penalty and
possible delays.
• Manages Inspection booking as Customs requirement
• Apply freezone gate passes for vehicles (IN/OUT), and workers through Dubai
South online system.
• Prepare necessary documents of Transit in/out for Customs submission,
Including delivery advice, invoice, packing list and exit certificate.
• Prepare and submit application for permit to Commission on Import
and export for strategic goods. (UAEIEC)
• Coordinates with the offloading/loading team, for report of received
Containers/shipment, and update of cargo transfer.
• Prepares report of loaded and unloaded cargo for reference, available at
all times.
Receive Delivery of goods for AIR and SEA shipments.
Conduct ocular and physical accounting of goods delivered.
Maintains data base of Inventory of stocks (IN STORE goods and OUTGOING goods).
Conducts thorough inspection and identify DANGEROUS GOODS /
NON-DANGEROUS GOODS.
Forwards all data of in-house / exported goods to home base.
Liaise/Corresponds with shipping line/agent for container booking.
Prepares necessary export documents, and submit the same to concerned
office.
Prepares Invoices and Packing lists of AIR/SEA shipments.
Maintains Inventory report available at all times.
Tracks container of current status and movement.
Resolve disputes pertaining to supplies and related issues.
Full implementation of warehouse functions and supervisory management.
Coordinate with Shipping agents regarding Import shipments, collection of DOs
and other required documents for customs clearance.
Receives incoming deliveries with proper physical accounting.
Makes advice/report regarding damaged items found, to supplier/buyer.
Prepares in/out schedule of shipments on day to day basis.
Maintains a record of inventory in soft / hard copy.
Arrange and book shipments with shipping offices/transport companies.
Prepares Import/Export Documents ( Invoice, Packing list and supporting papers)
for Customs Clearance.
Arranges with Inspection offices ( BVAC, SGS) for Inspection schedule.
Follows-up and tracks shipment of goods from shipping lines and online systems.
Maintains and makes updated report of Incoming/outgoing
Merchandizes.
Receive and send notices and correspondence through email,
Fax machine, telephone and courier services.
Prepare Invoices, Packing list and other relevant documents for Customs Clearance,
and to concerned Clients.
Communicates and deals with prospective clients regarding
supply of merchandize.
Administrative functions :
Prepares employees’ monthly payroll
Arranges and book flights for the employees.
Prepare Correspondences, quotations, inquiries and office letters.
Check employees attendance.
Keep Employees’ profile, liaise and arrange with Freezone Authorities.
Schedule employees tasks and responsibilities.
Mandate employees regarding workflow.
Manages the orderliness of the whole warehouse with regards to inbound
and outbound of goods.
Look over the loading and unloading of goods for proper accounting.
Conducts Ocular inspection of work done by employees.
Plan work flow as necessary.
Decide and solve problems with proper analyses.
5 years of Relevant Office tasks and responsibilities.
Educational Attainment :