Accounts Payable Clerk
The Diplomatic Club
Total years of experience :10 years, 4 Months
Monitor the daily update activities of the payable section
Ensure that all documents received are validated on time
Post & interface all manual and system documents promptly
Prepare payment on schedule date
Reconcile suppliers account
Vendor File Maintenance
Correspond with vendors and response to inquiries
Prepare monthly reconciliation report
Assist in month end closing
Duties and Responsibilities: Assist Payroll Accountant in managing or administering payroll. Update employee records such as sick leave, working day off, working public holiday, personnel notice form and the like into our payroll software (OASYS). Collate and verify timekeeping records and consult employees about any discrepancies. Reconcile employee deductions and salary changes. Prepare vacation payments and final settlements of employees. Calculate monthly payroll of almost 1, 500 employees. Investigate and correct payroll discrepancies and errors. Submit the payroll register to the Chief Accountant/Director of Finance/ Internal Auditor/HR Manager for checking or scrutinizing the details thoroughly. Deal with complaints and questions regarding payroll from employees. Print pay slips and distribute to all the department heads. Compile all payroll related records of 1500 employees and keep it to our safety steel cabinet. Maintain employee confidence and protects payroll operations by keeping information confidential.
Duties and Responsibilities:
•Accommodate and process P.O's (purchased order) of four (4) BLBTC stores every day.
•In-charge of updating, sending or making MYOB H.O DR's (delivery receipt) of BLTBC stores.
•Recording and monitoring of all inventory for four (4) stores every month.
•Monitoring of all Purchase Order against actual stock inventory and stock available at Warehouse and other inter-company's store.
•Monitoring of Return Goods, Goods Received and Delivery Receipt at POS MYOB.
•Sales/Invoicing, Checking of Invoice Recording in Peachtree and MYOB POS
•Cash Receipts, Checking of OR's/PR's Recording in Peachtree and MYOB POS
•Recording and monitoring of Purchase Order/ Stock Receiving Report/Pull-out of stocked material in Peachtree and MYOB POS.
•Over all in-charge of accounting/operation of MYOB POS and Peachtree
•Procedural Implementation of accounting/operation both Peachtree and MYOB POS Does Sales and DN/CM Report for BIR and for AUDIT Does Cash Receipt Journal Report for Bank Recon.
•Does Consignees/Outright Monthly Sales Report for BLTBC concessionaires.
•In-charge in material requisition slip and office supplies of four BLTBC stores.
Duties and Responsibilities:
➢Conduct surprise cash count of Petty Cash Funds and other funds and check if properly controlled and monitored.
➢Audit of petty cash disbursement before replenishment
➢Prepares inventory analysis
➢Conduct physical count of items every end of the month
➢Conducts audit on monthly collection report and ensures that check deposits were on time/updated
➢Conducts monthly sales audit of Home Interior Superstores
➢Petty cash custodian of Audit Department
➢Holds investigation of reported irregularities and submits an audit investigation report afterwards
➢Daily monitoring and checking of Delivery Receipts and Inter-company Transfer Slips to correct each record in Master Information System (MIS) and in Peachtree Record.
➢Making memo(s) for all late and pending document or reports of all warehouses, DIY stores and furniture stores.
➢Processing/Doing a liquidation report of monthly allowance and expenses of BLTBC Manager
➢Minutes taker of any meeting hold at the main office with connection to the accounting dept.