Document Controller
AlAsab General Cont. & Trans EST
Total years of experience :6 years, 8 Months
Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
➢ Maintain registers of all receipts and issues or submissions of documents and correspondence
➢ Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
➢ Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.
➢ Assist with the implementation, management and administration of the electronic document management system.
➢ Perform document control & Quality management activities.
➢ Maintain procedures for maintaining documents and manage change control of documents.
➢ Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.
➢ Ensure that Project Team and contractors comply with the document management system process and procedures.
➢ Work closely and liaise with contractors’ document control group in all matters relating to document control.
New 24” Lean Gas Pipeline from Buhasa to Bab & Bab to Thammama C.
Using EDMS (Electronic Document Management System) SharePoint, In Act, and FTP etc…
•Registering, Updating and log in of Material Approvals, Method of Statements, Inspection & Test Plans (ITP), NCR (Non Conformance Report), FCR (Field Clarification Request), SOS (Site Observation Sheet), TQ’s (Technical Query), RFI's (Request for Inspection) etc. in a more professional manner.
•Maintaining & updating record of Concrete Cube Test Reports, Field Density Tests (FDT) & Material Sampling Reports on a regular basis.
•Filing soft copy in Folder system (Subject wise & Project wide).
•Preparation of document transmittals, i.e., RFI’s, MRB (Manufacturing Record Book), As-Built Drawing transmittal etc.
•Prepare Request for Inspection (RFI) on daily Basis.
•Attachment of inspection checklists with RFI’s, i.e., Reference Drawings, Check Lists, Survey Reports, FDT reports & Concrete Cube Reports.
•Assisting the Quality Inspectors on day to day Quality activities.
•Following instructions & guidelines given by the Quality Manager of Quality.
•Responsible for preparation & submission of Civil & MEP MRB (Manufacturing Record Book) dossiers for final acceptance.
•Maintaining & updating record of MRB Submission & ICOC (Intermediate Certificate of Compliance) issuance.
•Incorporating MRB comments raised by TPI (Third Party Inspector), Contractor & Client by coordinating with QA/QC engineers.
•Follow up with the TPI & Client regarding MRB issues & ICOC issuance.
•Impressive organization of records that was becoming a pattern for most of the staff which also captured the attention of ISO external auditors.
•Coordinates the transfer of documentation between companies, vendors, and contractors according to Corporation standards and procedures.
RDC) Warehouses on Plot No. WT-02 (DWC)
Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
• Maintain registers of all receipts and issues or submissions of documents and correspondence
•Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
• Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.
• Assist with the implementation, management and administration of the electronic document management system.
•Perform document control & Quality management activities.
•Maintain procedures for maintaining documents and manage change control of documents.
•Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.
•Ensure that Project Team and contractors comply with the document management system process and procedures.
•Work closely and liaise with contractors’ document control group in all matters relating to document control.
•Maintain document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing).
•Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filing etc.
•To ensure compliance with quality assurance requirements at all time.
•Coordinate engineering key performance indicators.
•Receive and distribute project documents and drawings based on the Document Distribution Matrix to the right department and right person (action parties) as per agreed procedure after Project Manager’s Review.
•Receive, record, log, scan and distribute all project documents, shop drawings and other submittals.
•Ensure the correct stamping all documents or drawings in accordance with the prevailing document control procedures.
•Maintain records of engineering documents and drawings in hard copies and electronic files and monitor the revisions and approval status thereof.
•To maintain the record of all controlled documentation - issue, status and location.
•Record of Drawings, Method Statement, Material Submittals, Sample Submittals, RFIs, RRFIs, NCRs, Contracts, LOIs, Payment Certificates, Documents of Civil, Mechanical, Instrumentation, Electrical, Piping, Structural Documents, Drawings, Specifications, Calculation Sheets and Data Sheets, Progress Reports, Survey Reports, Soil Investigation Reports etc.
•Responsible for controlling all documentation related activities in a project.
•Create and maintain tracking system for drawing approval process and technical submittals.
•Keeping record of received and sent letters to the various consultants and other subcontractors / material suppliers.
•To maintain proper records for all documents whether internal or external.
•Remove superseded drawings / technical data, and replace with latest data from the site team.
•The drawings and technical data are issued to the site team for review and implementation, any revision to this is to be immediately intimated to the site team and the old records stored separately for future reference when issuing the latest data to the site team.
•Backup maybe done either electronically or through extra hard copies of a document.
•Prepare logs and distribute all outgoing & incoming transmittals.
•Maintain electronic registers for Letters, MOM, Memos, NCRs, RFIs, DCR’s,
•Reports, Transmittals, Drawings, DPR and Safety & Quality related documents.
•Maintain central filing system of all project documentation.
•Scan all projects related drawings received from Consultant & MEP subcontractor and distribute to all concerned people for review, inputs & approval.
•Electronic and hard copy filling of all project documents.
•Using document numbering system for maintaining the documents.
•Manage site office: stationary, furniture, IT, etc.
•Submission of Commented Drawings to Vendor.
•Correspondence with various departments for Vendor drawings.
•Administration work of department & maintaining records.
•Coordinate with head office department related to site administration matters.
•Handling all contract related documents.
•Filing of all engineering documents
•And all kinds of office routine works including attending to main telephone line in absent of the Secretary
•Responsible for correspondence transfer to Consultants, Clients, and Sub - Contractors
MS-Office, Access, PowerPoint, Email, Outlook,Adobe Acrobat