Lead Document Controller
Pivot Engineering & General Contracting WLL
Total years of experience :22 years, 6 Months
September 01, 2013 - February 19, 2018
Title: Senior Document Controller
Company: Commtech Middle East LLC
Project Site: King Abdulaziz International Airport (KAIA) - Jeddah KSA
Duties & Responsibilities
• Assist the Project Manager to prepare, gather and highlight the MEP drawings for site survey
• Generate report based on the percentage of the Technical Rooms done during site visits
Project Site: Fairmont Hotel Business Gate - Riyadh KSA
Duties & Responsibilities
• Register all Incoming Letter and Outgoing Letter
• Register all Incoming and Outgoing Submittals (T&C RFI’s & Drawings)
• Controls, manages and maintains company records and files
• Prepare letter for the Client and Sub-Consultant
• Scanning, Printing & Photocopying documents
• Filing and Archiving documents
• Coordinate with the Project Secretary, Document Controller, HR and Site Engineer
• Reporting directly to MEP Manager
• Formulate Tracking Sheet as required by MEP Manager and PD
• Assist some IT works
• Arrange some flights and transportation
• Follow up invoices
• Managing efficient project related document control system and procedures
• Establishing and maintain a correspondence filing system
• Issuing and tracking location of all documents and drawings
• Coordinating storage and archiving of project and organization records
• General administration duties
Project Site: Information Technology and Communication Complex (ITCC) - Riyadh KSA
Duties & Responsibilities
• Register all Incoming Letter and Outgoing Letter
• Register all Incoming and Outgoing Submittals (T&C Field Inspection Report & T&C Method Statement, Site Observation Report, Daily Report)
• Controls, manages and maintains company records and files
• Prepare letter for the Client and Sub-Consultant
• Scanning, Printing & Photocopying documents
• Filing and Archiving documents
• Coordinate with the Project Secretary, Document Controller, HR and Site Engineer
• Reporting directly to MEP Manager
• Formulate Tracking Sheet as required by MEP Manager and PD
• Assist some IT works
• Arrange some flights and transportation
• Follow up invoices
March 25, 2012 - July 11, 2013
Title: Senior Document Controller
Company: WS Atkins & Partners Overseas
Project Site: Al Maryah Island Infrastructure, Abu Dhabi, UAE
Duties & Responsibilities
• Register all Incoming Letter and Outgoing Letter
• Register all Incoming and Outgoing Submittals (Shop Drawings, Material, O&M, & As Built)
• Register all Incoming and Outgoing Reports (WIR, MIR & Test Report)
• Prepare letter for the Client and Sub-Consultant
• Scanning, Printing & Photocopying documents
• Filing and Archiving documents.
Project Site: Infrastructure
Duties & Responsibilities
• Controls, manages and maintains company records and files to a higher degree of reliability and Security.
• Performs documentation audits and audit trails.
• Keeps track of all company records by looking through both hard files and computer database files on a regular basis.
• In the process of keeping track of any changes occurring with these documents, the controller highlights any type of document modifications so that these changes can be viewed by upper management personnel.
• Controls, manages & maintains company records & files in accordance with the company’s document control system and document handling policy
• Register all NOI -No Objection Letter
• File and Archive Bid File Package
• Prepare Bid Proposal
• Formatting and Typing
• Fax, Scan, print and photocopying documents
Projects: Etihad Railway, Abu Dhabi UAE
Duties & Responsibilities
• Ensure that the latest revision and approval status of drawings is kept updated continuously.
• Register all internal and external documents.
• Ensure all hard and electronic copies are distributed to the appropriate parties.
• Expedite and maintain acknowledgements of transmittals (i.e. documents for review and comments, in addition to flagging unanswered correspondence).
• Manage the electronic and hard copy filing of project related technical documentation.
• Scan incoming documents/drawings/plans for file manipulation.
• Assure document quality to include completeness, accuracy and compliance with established procedures and updates.
• File and archive documents to facilitate easy retrieval at a later date.
• Ensure that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.
• Archive all documents/drawings/plans, etc.… after the completion of projects.
• Responsible for uploading and registering drawings in Aconex
September 2, 2008 - March 25, 2012
Title: Senior Document Controller/ System Specialist
Company: OGER Abu Dhabi, LLC
Projects: Abu Dhabi Financial Center, Abu Dhabi UAE
Duties:
• Oversee management of review and approval process of project documentation within the EDMS (Electronic Document Management System)
• Establish criteria for Quality Checks (e.g. project numbering protocol) in compliance with Project requirements
• Ensure the Document Control staffs are performing required Quality Checks upon receipt of Submittals and initiate corrective actions.
• Maintain and update Project Distribution Matrices for external and internal parties
• Act as a focal point to address queries regarding current status of project documentation for both internal and external parties
• Assist in developing Departmental Standard Operating Procedures and Work Instructions
• Manage the daily work load of the Document Control Department and staff
• Oversee and continually improve the electronic and hard copy filing systems for Project Documentation
• Work with project team members to plan for final handover of soft and hard copy documents and drawings to the client
• When required, attend project lead team meetings
Document Controller
• Index and register internal and external documents within the Project EDMS (Electronic Data Management System) as per project protocol.
• Maintain document control registers for all Project Documentation in accordance with DC procedures
• Report progress of submittal / review / approval of Subcontractor Submittals and Correspondence and issue overdue reports
• Expedite outstanding responses to projects documents and correspondence sent for review/comments.
• Manage Controlled Distribution of Project Documentation
• Supervise and manage the process of documents handing over and archiving of hard copy and soft copy project records in accordance with the Document Control Procedures.
Technical Clerk
• Scan and index documents / drawings / correspondence in accordance with project protocol
• Perform data entry to cross refer hard and soft copies of documents / drawings / correspondence
• Issue reports to Sr. Document Controller within agreed frequency
• Maintain, distribute and file internal and external hard copy Project Documentation, i.e. Submittals, drawings, correspondence etc.
• Organize and track print request, manage the associated costs, run reports on reprographic costs at agreed intervals.
• Accurately complete print order request
• Prepare documentation, drawings and correspondence for archive as per the project archive and disposition procedure
April 13, 2008 - September 1, 2008
Title: Document Controller
Company: OGER Al Ain
Project: AL AIN UNIVERSITY
Duties:
• Responsible with PRIMAVERA - QAQC Documents (Material Inspection Request & Work Inspection Request)
• Preparing transmittal for any hard or soft copy of drawings submitted to different organization (client, main contractor & subcontractors)
• Logging and filing of drawings
• Prepares daily manpower reports
Responsible with PRIMAVERA - QAQC Documents (Material Inspection Request
& Work Inspection Request)
* Preparing transmittal for any hard or soft copy of drawings submitted to different
organization (client, main contractor & subcontractors)
* Logging and filing of drawings
* Prepares daily manpower reports
Under general direction, work is performed at the highest level, involving scheduling
and setup of computer production runs. Responsibilities include ensuring that up to
date job control language and operations documentation is maintained. Require
good knowledge of quality assurance procedures and processes. Work involves
monitoring and recommending improvements in the production procedures.
Perform job responsibilities in independent and expenditious manner with minimal
supervision.
* Project Accomplished:
* Creation of Problem Management System