HR & Admin Exceutive
Mumzworld.com FZ LLC
Total years of experience :4 years, 4 Months
• Handling the manpower planning for the organization and its sister concerns and recruiting candidates for various positions. Sourcing resumes, screening profiles, short listing candidates, scheduling interviews, conducting preliminary interviews
• Planning and conducting new employee orientation to foster positive attitude toward company goals.
• Handling the exit formalities of the employees. Coordinating with the reporting officer for thelast date of the employee and coordinating for the final settlement and exit of the employee.
• Employee Engagement & appraisals - Well maintained Employee Relations. Reward advice and support employees on company benefits. Deal with complex disciplinary/grievance and HR issues, using HR and company knowledge.
• Approaching different universities and institutes in order to get Interns for the company.
• Working as PRO and having knowledge of TECOM online system of applying Employment Visa, cancellation procedure, renewal of trade license, renewal of lease agreement, renewalof car parking permit etc.
• Medical issues - Handling all Insurance like Employees medical insurance, car insurance, office insurance etc.
• Handling rent a car on short term, long term period and taking care of car accident, insurance, maintenance, fuel, branding of the car etc.
• Assisting with core Admin tasks including but not limited to liaising with suppliers, movers, cleaners, phone company, stationary / supplies purchases and other elements required for the smooth andtimely operations of the office.
• Maintaining employee files in and efficient and professional manner ensuring that all filesare in order and stored in a confidential, secure fashion.
• Create employee records on file that include entire employee history, references, reviews and other.
• Managing office database such as staff database, telephones and addresses.
• Payroll - Handling payroll and Employees appraisal system.
• HR Operations - Ensuring adherence toorganizational policies and procedures. Preparing reports and recommending procedures to reduce absenteeism and turnover.
• Working closely with CEO to arrange meetings, group events and general appointments.
• In short handling independently all the HR, Admin and PRO responsibilities.
1. Handle Recruitment /Leavers/ Vacation procedure.
2. Coordinates with the PRO during Employment Visa application of the Staff and in the event of cancellation; personally attends to the whole process in the absence of PRO.
3. To prepare and complete monthly HR report and other statistical reports required; Prepare Payroll reconciliation in the end of every month.
4. Maintain tracking record of probation confirmation, Emirates ID Card, new bank account opening, Food Handlers Card.
5. Monitor staff performance appraisal completions; keep track of annual leave, sick leave accruals.
6. Post Vacancies on Rotana website shortlist candidates, check references, and prepare offer letter.
7. Conduct HR orientation, starter review for the new joiner, prepare name badges, Access Card, Rotana ID Card, ED Record, welcome pack for new joiners and arrange uniforms; Prepares HR Action Form to notify Accounts Dept. for payroll purpose
8. Make the duty roster and prepare Attendance sheet on monthly basis.
9. Handle the passports of Employees and issue them when required.
10. In charge of office supplies and place an order when required.
11. Arrange transportation for the staff for Medical, Bank account or any Social activity.
12. Prepare presentation, Employee of the Month certificate, 1 Year Certificate, Book conference room, and other arrangements for our Monthly Team Meeting.
13. Prepare Minutes of Meetings and also distribute to everyone on timely basis.
14. Book the ticket for the new joiners, staff going on annual vacation, exiting the country for Visa change and also prepare LPO and send to the agent.
15. Maintain Employee filing as per Rotana Standard.
16. .Update Insight Rotana, upload Social activity pictures and general information in our digital LCD System and intranet on myrotana.
17. Update Notice Board with Department Head photos, Employees of the month Photos, Daily Echo, Monthly Birthday List, Employee Benefits etc.
18. Assist Director of Employee Development in preparing cross training certificates, encoding the trainings attendance in data base, preparing the training manuals, sending emails to all departments for the monthly calendar and report and also prepare consolidated monthly report.
19. Update ED Notice Board with the training pictures, monthly ED calendar, and hotel sixth month plan, Grooming Standard.
20. Facilitate the staff on their request like booking staff stay over; F&B discount approval, issuing passport, medical referral forms, resuming report, vacation request etc.
21. Assist HR Director in organizing monthly social activities for the Employees.
22. Coordinate with various Rotana Group’s HR department for inter-property-transfer of employees, ensure smooth transition and relocation of employees within the group.
23. Organize Staff General Meeting and HR meeting every month with necessary arrangements.
24. Assist PRO in the tracking and renewal of expired legal documents.
25. Handling Cash Float of AED 3000/- to complete all HR and PRO task.
26. Assist Accommodation supervisor in facing challenges in Employees accommodations.
27. Overall handling alone Rihab HR Department and reporting to HR Director in Villa Rotana.