Executive Secretary
GHUZLAN EMIRATES FURNITURE & DÉCOR LLC
مجموع سنوات الخبرة :14 years, 4 أشهر
• Answered phone calls and email inquiries
• Liaison between Deputy Managing Director and other departments
• Developing and preparation of presentations for client meetings
• Preparation of prequalification document printouts
• Travel administration
• calendar management
• Meeting minutes
• Preparation of New Job Advise/Variation Advise/Sample Advise and other related documents for commercial projects
• Support in Tender applications such as NDA and contract agreements
• Review, proof-read and amend contract agreements
• Process material request through CANIAS system
• Organize and maintain filing system
• Handle vendor registration application and renewals
• Preparation of monthly/annual Sales and Strike Rate
• Arrange factory visit of current and new clients
- Abu Dhabi, UAE
•Assist and support from mobilization up to demobilization procedures
•Issuance ofjob offer letters and other company letters
•Handles timekeeping and leave management
•Assist in employee benefits and final settlement arrangements
•Handles employee relations inquiries via emails and telephone calls Assist recruitment team in interview screening/interview scheduling and gathering documents for processing
•Assist and support employee document applications/renewals such as visa and contracts
•Handles group medical health insurance renewals and assist employees with accurate claims information, schedule of benefits and network list
•Provided urgent response to managers on matters relating to delinquent employees.
•Communicated with line managers to address queries and concerns and support internal and external requests.
EXPERTS INTERNATIONAL RECRUITMENT SERVICES NOVEMBER 20, 2020 -SEPTEMBER 7, 2024
• Assist and support in mobilization procedures
• Process onboarding/off-boarding
• Process timekeeping and leave management
• Process medical health insurances and claims
• Handled employee relations and grievances
• Assist in employee benefits and final settlement arrangement
• Collaboration with other department, branch offices and clients
• Travel administration
• Assist/support HR policy implementation
• Maintaining company and employee digital and hard copy files
• Experience in Security Clearance and ADNOC Optima applications
• Issue all types of HR letters (SC/STL/EC/Job offer, ect.)
• Answered phone calls and email inquiries
• Process new hires from cv screening, interview and job offer letter issuance
• Handled onboarding/off-boarding
• Collaboration within department and Dubai office branch
• Assist/support HR policy implementation
• Process timekeeping and leave management
• Process medical health insurances and claims
• Handled employee relations and grievances
• Maintaining company and employee digital and hard copy files
• Monitoring of sim card issuance and bill payments
• Office supplies inventory and purchasing
• Travel arrangements
Worked with department managers to implement best practice
strategies for
employees.
•
Implemented employee and contractor filing systems to improve
administrative efficiency.
•
• Ran payroll processes and updated employee benefits details.
• Booked team travel and accommodation within strict budget constraints.
• Conducted employment and compliance checks.
Handled employee enquiries and complaints, escalating issues to
managers
when needed.
•
HR Assistant Officer, 05/2015 - 01/2017
TETRA GULF - Abu Dhabi, UAE
Facilitated employment offers and • drafted contracts.
• Assisted in developing new HR initiatives, projects and procedures.
• Maintained and updated employee files and records
Assisted in creating employment contracts, variation agreements and
other
written documents.
•
• Assisted in employment relations case and seeking positive outcomes
Addressed employee conflicts, following corporate procedures for timely
resolution
•
Checked stationery supplies and ordered low-stock items quickly to
meet
demand.
•
Documented meeting minutes and distributed follow-up requirements to
relevant team members for prompt action.
•
Sorted and distributed mail correspondence to all staff, maintaining
smooth
inbound communications.
•
Prepared routine reports, briefs and presentations to company
specifications
for internal and external use.
•
Acted as Personal Assistant to senior staff, enabling smooth business
transactions through reliable administrative support
• Assist and support in mobilization procedures
• Process onboarding/off-boarding
• Process timekeeping and leave management
• Reporting and distribution of employee grievances to its concerned managers
• Assist in employee benefits and final settlement arrangement
• Collaboration with other department, branch offices and clients
• Travel arrangements
• Assist/support HR policy implementation
• Maintaining company and employee digital and hard copy files
• Issue all types of HR letters (SC/STL/EC/Job offer, ect.)
• Draft contracts, variation agreement, etc.
• Office supplies inventory and purchasing
• Meeting minutes
• Preparation of monthly attendance report
• Distribution of correspondence to client or inter-department
• Acted as Personal Assistant to senior staff, enabling smooth business transactions through reliable administrative support
EXPERIENCE
Planned, organised and managed recruitment and selection processes,
consistently meeting budget targets and recruitment goals.
•
Communicated and enforced HR policies to team members, cultivating
compliant and satisfied workforce.
•
Addressed employee conflicts, following corporate procedures for timely
resolution.
•
Oversaw exit interviews and off-boarding process for resigned and
terminated
employees.
•
Acted as primary point of contact for payroll and employee benefits.
Handled employee document applications/renewals such as visa,
contracts
and medical health insurance
•
Managed HR calendar to deliver optimum performance management
and
training schedule
•
• Collected time cards and processed payroll for staff on time.
Documented and maintained digital files of employees to standardise
process.
•
• Completed termination paperwork and exit interviews.
Provided urgent response to managers on matters relating to delinquent
employees.
•
Communicated with line managers to address queries and concerns and
support internal and external requests.
•
Managed compliance of compensation and benefit documentation of
employees.
•
• Advertised job postings online to acquire ideal applicants.
• Composed job description and salary ranges for various job titles
• Handled mobilization procedures from cv screening, interview up to issuance of JO
• Process onboarding/off-boarding
• Process timekeeping and leave management
• Process medical health insurances and claims
• Handled employee relations and grievances
• Assist in employee benefits and final settlement arrangement
• Collaboration with other department and branch offices
• Travel arrangements
• Initiate HR policy protocols
• Maintaining company and employee digital and hard copy files
• Issue all types of HR letters (SC/STL/EC/Job offer, ect.)
• Preparation of monthly attendance report
• Process trade license and mulkiya renewals
• Composed job description and salary range for various job vacancy
• Post job vacancy using social media (linkedin/Naukri)