Procurement Officer
Bolts and Tools Center
مجموع سنوات الخبرة :16 years, 11 أشهر
• Interfaces with Head of Inventory and Control Stocks department to plan and prioritize purchasing activities.
• Reviews planned orders, create requisitions for purchased items, and manage approval process.
• Transmits and prioritizes approved purchase orders and supporting documents to supplier.
• Tracks order acknowledgement, prepares and communicates shortage and backlog reports, and provides visibility of potential interruptions to internal customers.
• Tracks orders and confirms system lead times, delivery dates, and costs.
• Reviews, updates, and maintains purchase orders until they are closed.
• Ensures orders adhere to supplier agreements and contracts; reports nonconformance's.
• Leads finance and logistics staff in resolving reception and invoice discrepancies.
• Identifies opportunities and implements actions to achieve efficiencies.
• Contributes to consolidation, reduction, and rationalization of the local supplier base.
• Prepare purchase orders and send copies to suppliers and to departments originating requests.
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
• Review requisition orders in order to verify accuracy, terminology, and specifications.
• Calculate costs of orders, and charge or forward invoices to appropriate accounts.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Compare suppliers' bills with bids and purchase orders in order to verify accuracy.
• Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
• Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors
• Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.
• Monitor contractor performance, recommending contract modifications when necessary.
• Responsible for Order Placement Timing, Supply/Demand Alignment, Shutdown requirement, Material replenishment and Supplier Performance.
• Responsible for internal and external interfaces during tender execution
• Reporting directly to the CEO
• Performs all executive secretarial tasks for the CEO and some managerial staff, including transcribing and proofreading confidential correspondence, preparing reports and minutes of meetings, scheduling appointments and maintaining confidential files and other material essential for use by the CEO and staff
• Maintains calendar of appointments for the CEO, ensuring the CEO is appraised of all appointments and changes as well as matters requiring immediate attention
• Processes records and forms, requisitions office supplies, and performs other administrative support procedures for effective office management
• Maintains all files for the CEO, ensuring that material is properly marked and accessible for immediate use
• Answer telephones and transfer to appropriate staff member
• Create and modify documents using Microsoft office such as Quotation Letter, Purchase Order
• Perform general clerical duties to include but not limited to : photocopying, faxing, mailing and filing
• Maintain hard copy and electronic filing system
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Assist with marketing and projects when required
• Completes requests by greeting visitors, in person or on the telephone; answering or referring inquiries.
• Maintains clients’ confidence and protects operations by keeping information confidential.
• Keeps equipment operational by following manufacturer’s instructions and established procedures
• Established and maintain effective working relationships with coworkers and communicate effectively both orally and in writing
Receiving monthly rental collection
* Arrange and confirm appointments
* Communicate verbally and in writing to answer inquiries and provide information
* Preparing Daily, Weekly and Monthly Reports
* Releasing a statement of account monthly
* Encoding and filing all Reports,
* Reading electric and water bill for a monthly statement
* Balancing account receivables
* Preparing quarterly comparative report
* Act as Building Administrator case to case basis
* To solve some problems of the tenants regarding building premises concerns
* Paying bills such as telephone, water, cable, internet and electric bill
* Roving every morning to check the cleanliness of the building
* Act receptionist at the same time by entertaining visitor’s inquiry
* Purchasing janitorial, electrical and office supplies
* Maintain office and tenants files and records
* Arrange meetings with tenants when necessary
In charge in Ordering of Stocks
* In charge in Weekly and Monthly Inventory
* In charge of deflecting all labor trouble and legal problems that may arise during the course of work
* Setting up a schedule of work for my team members
* To report to my head about the work done during the day and how the sales undertaken by a business
which is under my provision is progressing
* Addressing customer complaints, resolve conflicts between employees and perform adequately in the
administrative role
* Making of daily sales reports at the same time cashier in case of absence
* To attend meetings, seminars, boutique concerns
* Handle and prepare expenses records and reimbursements
* Update and maintain all financial records and liaise with external parties
* Ensure smooth business operation at all times
* Responsible for the day to day performance of my team.
To run a register, recording sales and also making some other money related tasks
* Receiving money from customers and returning the appropriate change
* To keep the record of how much money we have when we opened the store, how much money is earned
when we closed the store and the amount of change in a register drawer for the purpose of finding out when
we are required to restock the change
* Handling necessary task related to credit cards and other means of defrayal
* To scan the items they bought, collect cash and reconcile collections on a daily basis
* To count the money at the beginning and the end of the day to check the profits or the loss that was made
* To maintain the change in coins and notes that were provided for in the beginning of the day and make sure
to reimburse the change whenever it gets over
* Responsible for the return and the exchange of items that had been sold
* Providing training and assistance to new joined cashier
* Guiding and solving queries of customers
* Greet customers entering establishments.
* Maintain clean and orderly checkout areas.
* Establish and identify prices of goods, services or admission, and tabulate bills using calculators, cash
registers /optical price scanners.
* Resolve customer complaints.
* Answer customers' questions, and provide information on procedures or policies
* Keep periodic balance sheets of amounts and numbers of transactions.
* Bag, box, wrap, or gift-wrap merchandise, and prepare packages for shipment.
* Stock shelves, and mark prices on shelves and items.
courses: Ambalite Elementary Schools