HR Assistant
fäm Properties
Total years of experience :6 years, 9 Months
Assists in full recruitment process such as placing ads on internal/external job boards, doing
preliminary interviews over the phone, arranging interviews, and preparing offer letter
* Prepares all documents required for visa applications, labor cards & visa renewals, as well as
cancellations in coordination with the PRO.
* Maintains employee records (hard and soft copies)
* Assists in payroll preparation by providing relevant data like absences, bonuses, and leaves
* Handles insurance-related issues such as Addition, Deletion, and Claim Reimbursement
* Assists the HR Department with day to day operation
Greets and welcomes guests as soon as they arrive at the office
• Directs visitors to the appropriate person and office
• Answer, screen and forwards incoming phone calls
• Ensures reception area is tidy and presentable, with all necessary
stationary and material
• Provides basic and accurate information in-person and via phone/email
• Receive, sort and distributes daily mail/deliveries
• Maintains office security by following safety procedures and controlling access via the
reception desk (monitor logbook, issue visitor badges)
• Orders front office supplies and keep inventory of stock
• Keeps updated records of office expenses and costs
• Performs other clerical receptionist duties such as filing, photocopying, transcribing and
faxing
• Prepares external letters and internal memorandum
Part of the start-up team of the company
* Handles recruitment and facilitates hiring of all regular workers
* Conducts induction program for newly-hired employees
* Develops HR policies and practices, job descriptions, and job advertisements
* Responsible for all paper works such as: letters, memo, and announcement
* Coordinates travel and hotel bookings of employees and visitors
* Greets visitors and direct them to the appropriate area or individual
* Organizes employee development or enhancement programs
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