Executive Secretary
Danton Egypt
مجموع سنوات الخبرة :17 years, 8 أشهر
1. Prepare correspondence, reports, and materials for publications and presentations.
2. Conduct Director travel arrangements (Visa, Flights, Accommodation).
3. Develop accommodation and entertainment arrangements for company visitors.
4. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
5. Maintain Director Calendar.
6. Type confidential documents on a word processing system
7. Prepare agendas and make arrangements for committee, board, and other meetings.
8. Develop and maintain the general filing system and file all correspondence.
9. Create, transcribe, and distribute meeting agendas and minutes.
10. Answer telephones and handle in appropriate manner.
11. Meet and greet clients and visitors.
12. Review clerical and personnel records to ensure completeness and accuracy
13. Maintain an adequate inventory of office supplies.
14. Manage day-to-day Work Schedule in an efficient, professional and timely manner.
15. As required, recruit, hire, train and supervise part-time or full-time, paid, or unpaid/volunteer secretarial or clerical staff.
16. Take part in any administrative meetings to assure secretarial follow-through
17. Manage the website, domains and mail accounts
18. Publications (Content, follow-up, proofreading and translation if needed)
July 2011 - till now Al Korra Foundation For sustainable development
Admin Coordinator: Meetings documentations and translation: • Translation of documents from English to Arabic and vice versa (Proposals,
Concept Papers, Projects Reports (submitted to European Commission)
• Interpretation during the meetings when is needed
• Coordinate stake holders meetings Prepare and attend weekly progress
meetings.
• Documentation of the minutes of meetings conducted with partners (indoors and outdoors)
Cash Management: • Responsible to manage her professional advance/clearance related to office
bills, stationery expenses and other miscellaneous expenses.
Human Resources: • Develop and maintain the filing system.
• Responsible to classify employees documents in their respective files
• Responsible to collect timesheet, holidays request, sick leave and keep the data base up to date
• Manage the office cleaner and coach her/him to perform their duties
Office duties: • composes and prepare correspondences, invoices, reports, presentations,
prepares, minutes and maintains appropriate files when requested by director and development advisor.
• Manage all the incoming and ongoing mails through organization mail
account.
• Manage all the outgoing and incoming phone calls and redistribute them to their respective interlocutor (same for fax)
• Manage the needs of the team in photocopy
• Manage the office maintenance.
• Collect and pay the monthly bills of the office, electricity, phone
Management of stock: • Manage the stationery and hospitality stocks and fill the stock record as necessary
Cleaner and
Jan. 09 - April 2011 New Vision Association For Development in Minya
Secretary: • Translation; Translate all submitted reports, projects' proposals as well as any kind of correspondence to the donors Like European Commission in Egypt, Ministry of Foreign Affairs, Italian NGO - COSPE, National Council for Motherhood and Childhood (NCCM)
• Interpretation; Interpret, if required, during visits of foreigners to the association.
• Arrangements; Arrange appointments, set meetings agenda, invite participants of meeting by mail or phone, prepare all necessary logistic arrangements for trainings, workshops and meetings.
• Contact; liaison with internal and external contacts in verbal and written terms.
• Correspondences, prepare and manage correspondence, handle incoming mail and other material.
• Filling; Set up and maintain filling system.
• Documentation, Document all meetings, visits, activities that are held in the association whether with video, photo, minutes of meetings or through reports.
• Coordination, coordinate the flow of information both internally and externally.
• Manage office space; Including regular maintenance, operate office equipment, keep cleanliness.
• Maintain databases; targets, associations' contacts, contact persons of other associations.
May 07 - Aug. 07 Tour Operator, Abanoub Travel - Cairo.
• Correspond with travel agents (Middle East - Gulf - American - Russian - Indian - Australian)
• Arrange Classic programs for different markets (Gulf - American - Middle East - Indian) including hotels, cruise, restaurants, tours and transportation.
• Arrange accommodation for charters (Russian Market) through reservation department, day use if requested.
• Plane reservation and issue tickets through • Coordinate with the representatives in Cairo, Luxor, Aswan, Hurghada and Sharm El Sheikh offices to inform and follow up arrivals, departures, accommodations, day uses, all details of the program and handle any problems arise.
قراءة صوتية للكلمات
القاموس - عرض القاموس المفصل
Sep. 03 - April 07 Tour Operator, Soleils d'Egypte Tours - Cairo.
• Correspond with travel agents (Swiss - French - Italian - Indian - Australian - Belgium and Spanish)
• Informing passengers of arrival and departure times at each destination on the itinerary (including ensuring that all members of the group are back on the coach before departing from each stop) through our representatives in Cairo, Luxor, Aswan, Hurghada and Sharm El Sheikh offices.
• Making sure all travel arrangements run according to plan and that accommodation, meals and service are satisfactory.
• Organizing entry to attractions and transport, such as car hire.
• Ensuring that the tour is running smoothly for individual members of the group.
• Responding to questions and offering help with any problems that arise - ranging from simple matters, such as directing a member of the group to the nearest chemist, to more serious issues, such as tracing lost baggage, etc
• Dealing with emergencies, such as helping a holidaymaker who is ill or those needing to contact family members urgently.
• Liaising with hotels, coach companies, restaurants and other clients.
• Advising about facilities, such as sights, restaurants and shops, at each destination.
• Occasionally making accommodation bookings on proposed dates.
July 2003 Bachelor of Tourism and Hotels, Tourist guidance Department. El Minya University.