Warehouse Supervisor
Supply Direct
Total years of experience :15 years, 3 Months
• Efficiently and effectively manage the warehouse, operations and HSE
• Handle export/import order processing and provide timely feedback as per inventory and Project requirements. Ensure that the export procedure and documentation is correct.
• Oversee processes related to good receipts, packing, purchase requisition, sales order and stock returns. Ensure that standard systems related to good receipts are properly implemented and maintained at the warehouse
• Produce regular operational reports and daily stocks positions
• Ensure good warehouse practices and housekeeping is maintained
• Ensure storage, packing and processing facilities are clean and safe for operations
• Managing the loading and offloading of trucks
• Keep stock control systems up to date and make sure inventories are accurate
• Oversee the planned maintenance of vehicles, machinery and equipment
• Perform all other duties as required to ensure departmental efficiencies
• Manage the movement and storage of stock in the warehouse, implementing and maintaining efficient SOP’s and methodologies. Cost of inventory, warehousing and transport
• Ensure all Health and Safety standards and procedures are maintained and implanted as required
• Efficiently and effectively manage the warehouse and operations.
• Coordinating all orders on a daily basis (local and export)
• Ensuring all orders are processed correctly and back orders communicated to customer and sales consultants.
• Liaising with suppliers to fulfil all back orders timeously.
• Excellent customer relation with regard to deliveries, queries, transport required, goods returned and retrieving of P.O.D.’s
• Efficient and timeous coordination of production orders as per production schedule and projects planned.
• Liaising with projects team on a weekly basis to maintain a high standard of order and project completion as per customer demand.
• Effective and accurate warehouse administration i.e. POD’s, KPI’s, GRN’s, credit notes, driver schedules and vehicle maintenance management
• Manage the movement and storage of stock in the warehouse, implementing and maintaining efficient SOP’s and methodologies. Cost of inventory, warehousing and transport.
• Ensure inventory is well managed through accurate monitoring of stock. Daily cycle counts and regular stock reports to maintain a high level of accuracy and minimal stock variations.
• Maintain a schedule for the planned maintenance of vehicles, machinery and equipment to ensure an uninterrupted service.
• Effectively delegate and lead the warehouse team through the planning and allocation of work, multi skill training and motivating of team members.
• Ensure health and safety standards are maintained, through proactive team involvement and Monitoring. Including a high standard of housekeeping and security measures ensured.
• Effective management of all transport requirements local and export.
• Handle export/import order processing and provide timely feedback as per inventory and Project requirements. Ensure that the export procedure and documentation is correct.
• Organise the documentation flow from warehouse, shipping agents, forwarding agents, Transporter and customers. Control logistics documentation as per statutory requirements.
• Update the relevant systems for operational and financial transactions.
• Cost effectively manage the transport requirements allocated as per project and customer demand.
• Warehousing and Distribution
• Full use of ERP system (Microsoft Business Solutions-Navision) Input and Output
• Timeous Coordinating of orders on a daily basis
• Assuring picking and packing is completed of all orders on the system (current and back orders)
• Excellent customer relation with regard to deliveries, queries, transport arrangement, goods returned and retrieving of P.O.D.’s
• Ensuring fast and efficient order processing
• Coordinating and liaising with logistics dept. (i.e. export docs and arranging transport of goods)
• Efficient delegation of team members to specific jobs and areas required
• Assisting production in WIP with orders and issuing of stock items for jobs allocated
• Effective control of materials to and from production line (SMO’s, MRO’s and consumables)
• Assisting management with various Adhoc tasks and 5S’ program implementation.
• Liaising with sales consultants regarding order queries, stock availability, delivery times and returns
• Assisting stock controller to maintain stock efficiently i.e bulk storage, bin allocations and daily cycle counts and also assist with annual stock taking
• Investigate stock discrepancies and do necessary adjustments
• Effective and accurate warehouse administration i.e. POD’s, KPI’s, GRV’s, credit notes, driver schedules and vehicle maintenance management
• Compile daily and monthly reports of KPI’s, distribution performance, outstanding orders and problems occurred during period (and possible solutions).
• Effectively manage packing materials and transport costs
• General warehouse control and ensuring company standards are met and maintained (Health and safety, housekeeping and customer satisfaction).
• Assist in training of team members (job skills and multi-skills training)
Responsibilities:
•Warehousing and distributing of FMCG products to all retail outlets in the Eastern Cape region
•Co-ordinating orders, on a daily basis (FIFO).
•Customer liaison with regard to deliveries ensuring fast and efficient order processing
•Controlling of promotional material between events and warehouse
•Overseeing all promotion orders for the year
•Coordinating and liaising with logistics (transport)
•Assisting warehouse management with various duties
•Liaising directly with head office regarding order queries
•Updating of daily KPI’S
•Productivity and order status reports
•Keeping updated reports on stock for yearly promotions via the U-drive
•Processing of stock transfers to other branches
•Delegating with supervisors daily
•Documentation, sequencing and prioritisation of warehouse packing area
•Ensure adherence to health and safety regulations
•Coordinating and supervising evacuation plans
•Ensuring security procedures are adhered to
•Staff requirements, staff motivation-positive leadership is essential training and disciplinary actions (Strictly, fairly and consistently)
• Repairs, Orders and stock control on line
• Lean manufacturing
• Production assistance
Responsibilities:
•Receipting of all stock (local/import)
•Checking and controlling of all stock for the various divisions
•Data capturing of all receipts
•Ensuring strict quality control as per procedures
•Communicating all discrepancies with management and the relevant suppliers
•Liaise with staff on handling procedures
•Ensure proper storage controls on delicate stock
•Liaise with head office buying control
•Damages-liaise with stock control department
•Liaise with relevant buyers-incorrect goods/quantities received
•Maintaining good operational requirements
•Staff requirements, staff training and disciplinary actions
HIGHEST STANDARD PASSED