Document Controller
ICEPRONAV ENGINEERING SRL
Total years of experience :11 years, 10 Months
I had the opportunity to work as a Document Controller position for more than eleven years where I worked on various projects, procedures with different clients from Europe, South America and Middle East .
As a document controller I :
- Supporting the Company basic engineering project team in executing their activities within the Electronic Document Management System
- Participating in developing and improving Document work processes and tools
- Managing all the documentation exchanged between the work package contractor and the project work package team during the project
- Worked with different Document Management Systems (Documentum, ProArc, Huddle, Windchill, Sivadoc).
- Filling coding numbering in compliance with Company's code for documents belongs to discipline like: Structural, Structural Analysis, Mechanical, HVAC, Electrical, Instrumentation and Telecom, Naval-Mooring, Hull Outfitting, HSE
- Handling project documentation both in electronic and hardcopy format, throughout the project lifecycle in a controlled manner
- Providing guidance to the project team on documentation management principles within the project
- Enforcing document management discipline, as required by the applicable system and/or project procedures
- Implementing and maintaining the internal Quality Management System requirements regarding document control;
- Using accurately the approved document identification procedure/standard established in project;
- Setting up the project registers in compliance with standard / project document control requirements, for: Input Data, Deliverables register, Transmittals, TQ (technical queries), VFI (equipment documentation), Client Comments, Project Procedures Register and other project registers and keep these up-to-date during project
- Experience of working with complex Client requirements and multiple processes/systems at one time
- Ability to demonstrate sound understanding and experience of Supplier and Engineering document control
- Manage document flow between vendors and subcontractors, contractors or client
- Interface between the project and the vendors/subcontractors/contractors or client
- Generating the various document control reports as required
- Issuing input for Project Weekly and Project Monthly reports
- Interface with Project Controls (Planning) to ensure active exchange of information
- Keeping the documents through Document management system during project, such as : ITPs (Inspection test plan), Material Requisitions, Equipment Specifications, Data Sheets and Change Orders
- Ensuring the input data for project registers is received through formal channels, data is recorded in the respective register (as defined before) and communicated to the project team whenever there are updates
- Cooperating with the project management and administration team in order to correctly identify documents received from the client
- Clarifying with the Client document controller the status of client sent/received documents
- Transmitting the project documentation to all project stakeholders via channels approved through project communication plan and performs all tasks associated with this process
- Ensuring controlled, timely release of project documentation copies and prints
- Ensuring input to DMS Administrator for customization of the standard documentation repository; on daily basis use the document repository and flows as approved in the project
- Preparing the project documentation for the archiving process in accordance with standard procedure
- Issuing input for lessons learned on project document controlling aspects
- The projects that I was involved, were class approved by ABS, DNV rules.
- Training young new employees
Document Controller for various projects.
- I worked with different Document Management Systems like : (Documentum, ProArc, Huddle Windchill, Sivadoc)
- Filling coding numbering in compliance with Company's code for documents belongs to discipline like: Structural, Structural Analysis, Mechanical, HVAC, Electrical, Instrumentation and Telecom, Naval-Mooring, Hull Outfitting, HSE, etc.
- Handling project documentation both in electronic and hardcopy format, throughout the project lifecycle in a controlled manner
- Providing guidance to the project team on documentation management principles within the project
- Enforcing document management discipline, as required by the applicable system and/or project procedures
- Implementing and maintaining the internal Quality Management System requirements regarding document control;
- Using accurately the approved document identification procedure/standard established in project;
- Setting up the project registers in compliance with standard / project document control requirements, for: Input Data, Deliverables register, Transmittals, TQ (technical queries), VFI (equipment documentation), Client Comments, Project Procedures Register and other project registers and keep these up-to-date during project
- Experience of working with complex Client requirements and multiple processes/systems at one time
- Ability to demonstrate sound understanding and experience of Supplier and Engineering document control
- Manage document flow between vendors and subcontractors, contractors or client
- Interface between the project and the vendors/subcontractors/contractors or client
- Interface with Project Controls (Planning) to ensure active exchange of information
- Ensuring the input data for project registers is received through formal channels, data is recorded in the respective register (as defined before) and communicated to the project team whenever there are updates
- Cooperating with the project management and administration team in order to correctly identify documents received from the client
- Clarifying with the Client document controller the status of client sent/received documents
- Transmitting the project documentation to all project stakeholders via channels approved through project communication plan and performs all tasks associated with this process
- Ensuring controlled, timely release of project documentation copies and prints
- Ensuring input to DMS Administrator for customization of the standard documentation repository; on daily basis use the document repository and flows as approved in the project
- Preparing the project documentation for the archiving process in accordance with standard procedure
- Maintaining an orderly, transparent and systematic process of storing / keeping the documentation produced within each project;
- Managing the activity of reorganizing in electronic format of the paper documentation within the archive;