cynthia dsouza

 Responsible to maintain good relationship with Distributors & Vendors.
 Preparing and issuing Purchase Orders (POs), assist in Request of Quotations (RFQs), Request for Proposals (RFPs), and other related documents.
 Manage the logistic process with our logistic partners to ensure delivering shipments to the customers.
 Controlling shipments from origin to Delivery: Choosing freight mode ► Verifying Shipping documents ► correcting discrepancies if any ► Delivery order.
 Interacting with Freight Forwarders for competitive prices, and overseeing the Orders placed economically (Space management in container, Delivery Time). Scheduling and arranging consolidation of overseas shipments.
 Tracking the shipments & to follow up with all shipping lines as per pre-alert from origins.
 Avoiding demurrage and delays in clearing consignments, by inspecting the shipping docs before they are attested at suppliers end and making sure documents are within Kuwait Customs regulations.
 Handling documents B/L & AWB, Packing List, Invoices, Certificate of Origin, Certificate of analysis & other shipping documents.
 Receiving & Replying Corresponding Emails. Generating and studying all kinds of (Inventory) reports.
 Integrate with and work alongside the supply chain team and perform all related tasks as and when requested by the Manager.
 Provide weekly report to management and our accountant about purchase orders and deliveries status.
 Administrative support, Commercial analysis, Project pricing and monitoring, Commercial/Management reporting.
 To assist with any departmental task & opportunities which may arise on a day to day basis.
 To provide a competent and efficient support service for the commercial team in all areas of administration and customer services.
 Effective use of the company computer systems, • ERP Module (Oracle), ERP Module (SAP) Commercial Application, Microsoft Outlook, Word, Excel, and to support the service role provided.
 Maintain high levels of confidentiality in all aspects of employment.
 Preparation of L/C, bank documents, Container Guarantee, etc. Reviewing all payments against documentation, commitments. And keeping track that all shipments which are being carried on within the time Period.
 Maintain Complete Purchase records & Prepare cost price, mark up price and selling price.
 Obtain best prices/goods - Negotiate best possible price and quantity with the suppliers and finalize in coordination with department head.
 Follow up each shipment such as latest date of delivery terms conditions and payment conditions.
 Coordinating with Accounts, Purchase & Inventory Dept. and following up the shipment for the delivery of Goods.
 Responding to incoming enquiries of Suppliers and handling Import formalities.
 Prepare claim letter for damage & short landed shipment.
 Preparing shipment weekly status report.

Maintain high levels of confidentiality in all aspects of employment.
•Follow up each purchase order acknowledgement; confirm supplier bank details after that prepare the Letter of Credit documentation, Amendments and Negotiating with the Bank.
•Follow up each shipment such as latest date of delivery terms conditions and payment conditions.
•Coordinating with Accounts, Purchase & Inventory Dept. and following up the shipment for the delivery of Goods.
•Responding to incoming enquiries of Suppliers and handling Import formalities.
•Prepare claim letter for damage & short landed shipment
•Preparing shipment weekly status report.

Monitor staff performance and attendance activities.
•Handle employee complaints, grievances and disputes.
•Maintaining leave, sickness and overtime reports.
•Acting as a contact between a company and its existing and potential markets.
•Responsible for the time keeping of staff attendance records.
•Arranging travel and accommodation.
•Assist with preparation and advertising of contract documents.
•Compile, enter and post monthly adjusting journal entries.
•Adjust and maintain balance sheet of business clients.
•Perform other related duties as assigned or requested.
•Recording sales and order information and sending copies to the sales office.
•Gaining a clear understanding of customer’s businesses and requirements.
•Making accurate, rapid cost calculations, and providing customers with quotations.

Compile, enter and post monthly adjusting journal entries.
•Responsible for payroll monthly journal entries.
•Adjust and maintain balance sheet.
•Assist with closing the books of accounts.
•Assist with accounts receivable and payable work load.
•Perform other related duties as assigned or requested.