Contracts Specialist
Bechtel
Total des années d'expérience :17 years, 6 Mois
o Facilitate procurement for public works construction and general services contracts, including RFQ, RFP documents preparation; pre-bid meetings and bid openings; evaluation and preparation of conformed contracts for award.
o Manage contract development through all lifecycle stages (draft, revision, approval, filing, and distribution), ensuring that internal procurement processes, QA/QC and approvals are obtained, and records are maintained.
o Exposed to several form of contract variants, including Fidic yellow and red books and bespoke contracts, aligned with Saudi Public Procurements requirements.
o Professional interaction with colleagues, other public agencies, developers, contractors, consultants, and the public.
o Administration of active contracts in collaboration with project managers and the client to ensure all contractual deliverables are met, notices issued timely and reports received per contract schedule.
o Provide on-going support to colleagues on contract development and compliance issues.
o Provide learning and development sessions to new employees on contracts and commercial procedures.
o Perform special projects as requested and other duties as assigned.
Accomplished operations executive with expertise in creating solutions and actions to meet and resolve operating challenges. Strong analytical, negotiations, strategic planning, resource management and leadership skills. Consistently meet and exceed corporate and customer expectations.
o Manage paperwork associated with contracts, programs and projects and responding to any concerns or queries.
o Supervise and manage work (and variations to work orders) undertaken by contractors.
o Analyse potential risks involved with specific contract terms.
o Maintain the filing of hard or soft copy contracts.
o Liaise with subcontractors, material suppliers, trades, project managers and engineers to ensure goods, services and projects are delivered in line with agreed terms and conditions.
o Monitor all contract deadlines and conditions to ensure timelines are kept and all relevant payments or information have been met.
o Reviewed fellowship applications to ensure that they meet all application requirements
o Reviewed candidates’ qualifications and experience to determine whether they are suitable for the position
o Interviewed candidates to ascertain whether they have the necessary skills and experience to succeed in the position
o Coordinated activities such as social functions, community outreach activities, and professional development workshops for fellow members
o Assisted fellows with administrative tasks such as preparing budgets for research projects or organizing conferences
o Managed fellows’ stipends and provided other financial assistance as needed
o Coordinated with academic departments to ensure that fellowships are administered properly
o Monitored fellows’ progress as scheduled to ensure that they meet milestones and deadlines
o Assist the Procurement Lead with all stages of the procurement process and work cross-functionally with all internal and external teams.
o Manage weekly supplier communication channels to stay on top of all outstanding orders.
o Prepare and draft purchase orders and upload corresponding shipment data into our tools.
o Develop and implement new procurement and sourcing strategies, aligning with industry news and best practices.
o Direct liaison on behalf of the Company in the resolution of supplier disputes, identifying and resolving supplier or shipment problems, quality issues, contractual compliance, supplier reporting, etc.
o Prepared and/ or reviewed documents such as state requisitions, leases, maintenance agreements, purchase, and check requests
o Conducted market and product research and costs analysis.
o Analyzed vendor terms and conditions to ensure compliance with government regulations.
o Assisted in the development of various operational policies and procedures within the framework of state purchasing rules and regulations.
o Trained campus users on purchasing rules and procedures.
o Coordinated with the requisitioning department to obtain required administrative information and/or documents necessary for processing the procurement requests.
o Addressed specific purchasing needs and specifications with the department.
o Supervised office staff engaged in the processing of purchasing documents such as specifications bids, shipping releases, purchase requests and other documents.
o Assigned work to team members commensurate with job level.
o Prepared periodic and special reports and maintained current data on vendors and new products, as well as appropriate records and forms.
o Purchased various commodities and/or services including high dollar value construction projects, IT and research equipment
o Assisted and cross-trained other buyers on the team and within the office.
o Performed related work as required.
o Oversaw and maintained executive Director's schedule, managed expenses and reimbursements.
o Purchased supplies and gifts, organized catering and arranged travel, as necessary.
o Performed all clerical functions, such as answer phone calls, file documents, schedule meetings, receive visitors, arrange conference calls, and other office duties.
o Prepared letters, memos and invitations, including editing, proof-reading documents, as required.
o Organized, scheduled and confirmed board meetings, and other meetings.
o Facilitated meetings follow-up, took minutes of minutes when requested, prepared and cleaned-up meeting rooms.
o Assisted board service director with creating board manuals and materials along with all catering arrangements for meetings.
o Assisted the database manager in maintaining constituent records, updating contact information, meeting notes and actions.
o Received and assisted patients as needed
o Typed medical documents (e.g. physician dictations and patient charts)
o Maintained detailed patient and medical records
o Managed office communications (e.g. phone, correspondence)
o Scheduled medical appointments
o Worked with insurance companies to process claims
o Processed invoices, bills and payments
o Ensured confidentiality of sensitive information
Health allied administration sciences diploma