Procurement, Supply Chain and Master Data Specialist
Colgate Palmolive Middle East Exports
Total years of experience :17 years, 11 Months
• Negotiating with vendors for better prices, payment terms and delivery.
• Identifying new vendors and ensure that they qualify the company standards as well as assessing supplier performance.
• Ensuring smooth production by ensuring quantity deficiency does not occur.
• Create Purchase orders and contact various suppliers on deliveries.
• Reports and Analysis, such as past purchase amounts vs. new purchase amounts
• Support in e-Procurement implementation and approval process.
• Resolution of discrepancies between quotation and supplier invoice.
• Creation of spend analysis reports; top spend category, top spend vendors and trends.
• Execution of material master data process within SAP MDGM approval and workflow tool.
• Co-ordination with various teams for data collection, preparation.
• Creation/Extension of material masters.
• Perform GR/IR Reconciliation and resolve any issues.
• Coordinate with 3PL to ensure data consistency between 3PL and Colgate Data.
• Ensure master data is created accurately so as to avoid issues within Purchase Orders for marketing and indirect sourcing, also creating Purchase Orders.
• Resolve any sourcing issues and provide support towards efficient business performance.
• Create Purchase Info records and maintain source lists and contact various suppliers on deliveries.
• Liaise with the SAP IT Team to resolve any issues, when required.
• Maintain multiple sources for procurement to avoid out of stock situations.
• Perform Material Master Data integrity checks.
• Run Ad-Hoc reports for various master data reports.
• Creation and Reporting of KPIs; CFR, OTIF, Demand Accuracy on Monthly basis to all stake holders.
• Create process flow charts using MS Visio.
• Responsible for master data collection, preparation and uploading within SAP.
• PO releases in SAP
• Negotiating with vendors for better prices, payment terms and delivery.
• Identifying new vendors.
• Ensuring smooth production by ensuring quantity deficiency does not occur and also ensuring what is ordered is what is delivered in terms of material and quantity.
• Create Purchase Requisition and RFQ, Purchase orders and contact various suppliers on deliveries.
• Material & Vendor Master Data uploads through LSMW recordings.
• Process Re-Mapping and improvement.
• Liaise between SAP MM Consultant and end users.
• Reports on Data Analysis, such as past purchase amounts vs. new purchase amounts.
• Conduct SAP training for users.
• Responsible for process documentation & SOP (Standard Operating Procedures) for end users related to material and vendor master data also SOPs to create purchasing documents.
• Assist the management in extraction of data from various tables for management reports
• Material Master Audits based on company standards to obtain higher quality data and integrity based on principle.
• Suggest changes in current process to optimize usage of SAP at group level.
• Mass change to material and vendor masters.
• A focused professional with over 7 years of experience in:
~ Business Analysis ~ Procurement ~ Process Re-mapping ~ Supply Chain Management ~ SAP ERP Knowledge ~PO, RFQ, Forecasting, Demand Planning
• A strategic planner with expertise in implementing cost saving measures to achieve reduction in terms of procurement cost
• Gained extensive experience in Techno-Commercial Negotiations, Effort Estimation, Inventory Management and Vendor Relation Management, PR/PO Creation and approvals.
• An effective communicator with excellent relationship management skills and strong analytical, leadership, decision making, problem solving & organizational abilities
• Delivering all the reports to the stake holders in correct time without delays.
Core Competencies
• Understanding business process, study and analyze workflow to design solutions (As-Is, To-Be and why why analysis and freezing)
• Work experience in generating Ad-Hoc reports, performing Data Analysis for Business Managers.
• Handling customization, testing, data migration, training, support, generation of new change request by proactive process improvement
• Preparing detailed process flow for functional requirements.
• Creating & validating master data involving material master, vendor master, source list, info record, tax conditions, purchase requisition, quotation, purchase orders, outline agreements, release procedures, purchase information records as well as sourcing administration
• Guiding the Technical Consultants & Team Members for understanding the business for better delivery
• Supported in user interface testing on internal tool for sales executives to generate pricing quotes to customers.
Organizational Experience
Since Feb’07 to Jan 2014with Brady Company India Pvt. Ltd., Bangalore as Sr. Business Analyst
Key Result Areas:• Accountable for process re-mapping, process improvement and strategy development to improve timeliness and turn-around-time for requests and issues
• Ensure material stocks are maintained at the right quantity.
• Negotiating with vendors for better prices, payment terms and delivery.
• Identifying new vendors.
• Ensuring smooth production by ensuring quantity deficiency does not occur.
• Create Purchase orders arising out of MRP and reduced stock levels, contact various suppliers on deliveries.
• Creation of the materials, vendors, PIRs, BOM, routing, material determination, material pricing (VK11), customers, etc in SAP through LSMW or eCATT uploads.
• Support implementations; Master Data migration, data gathering, master data mass uploads & standardization.
• Carrying out the:
o Follow ups for production output based on production orders.
o Liaising with subcontractors for manufacturing.
o Biannual activities to perform replenishment lead times, MOQs so as to reduce working capital.
o Annual PIR Roll- forward for 10 Asian Plant intercompany PIRs
• Maintain and update preferred vendor (Source Lists) in coordination with respective Department
• Biannual classification of materials into ABC.
• Ensuring reduction in sales documents being stuck due to material errors in VFX3.
• Analyzing BOM components and changing material status to Obsolete in ERP.
• Responsible for process documentation & SOP (Standard Operating Procedures) of each and every activity.
• Assist in uploads of sales pricing conditions (VK11), Material determination.
• Ascertaining the mass changes for FD32 - customer credit management
• Rendering services as:
o Primary Individual for Global Blocked Billing Documents in SAP in VFX3
o Global Administrator for the Merger and Acquisitions Tool - M&A Accelerator, by Valchemy - IBM
• Working in coordination with local master data owners and Regional Business Analysts for SLAs and handling team escalations.
2. Company: Hewlett-Packard \nDesignation: Technical Support Specialist for All-In-One printers \nDuration: Since June 8 2006 till February 6 2007. \nJob Description: Handled technical issues for US customers through troubleshooting, sharing product information, and assisting them in purchasing the right product according to their specific requirements. \n \nAccomplished the best results for the month of November 2006 with 100% customer satisfaction surveys and Total Problem Resolution as a Specialist, as well as a member of the team that achieved highest results and was rated the Best team for the month of October-November 2006 for the entire Product line.
Certification
Completed - Executive Program for Young Professional (EPYP) from Indian Institute of Management, Calcutta (IIMC) majoring in Operations and Supply Chain Management in December 2010.
Graduation (April 2006): Completed Bachelor in Business Management (B.B.M) at Madhava Pai Memorial College, Manipal under Mangalore University.
Pre-University (April 2003): Completed 10+2 at Christian Pre-University College, Udupi in PCMB as core subjects.
