Finance Manager
Medair
Total years of experience :8 years, 9 Months
- Provides the International Country Programme’s financial oversight and manages the day-to-day accounting functions of the programme.
- Ensures that Medair Finance Procedures are up to date and followed as part of internal control monitoring.
- Trains and advises budget holders to develop and monitor budgets for projects and shared costs.
- Alongside the Finance Partner, contributes to the financial management of signed donor grants and the preparation and submission of donor proposals and reports.
- Review financial activity reports within the required timeframe (e.g. monthly, interim, final) and in the stated format to meet all relevant Medair and donor requirements.
- Prepares for, manages and supports internal and external field financial audits, providing all information required by local legislation, donors, GSO or other bodies.
- Ensure that monthly staff labour reports are completed for all staff, checking it for consistency, consolidating it and ensure that it is submitted and approved by HR.
- Understands and communicates complex co-funding constructions for different projects and ensures correct fund-coding of expenditures related to this.
- Meets the finance related administrative requirements of Medair and any other stakeholders, so that the financial aspects of the programme function efficiently, effectively and with integrity.
- Upon receiving monthly payroll list, ensures payment and record-keeping of staff salaries and / or allowances is done in a timely manner and in accordance with local employment regulations, ensuring that all required statutory deductions are made and subsequently paid to the appropriate authorities.
- Supports the Finance Partner and PFM with financial reporting to donors, providing documents and narrative explanation of any anomalies.
- Organises and further develops the processes required for the financial aspects of the programme to function effectively.
- Ensures a clear and transparent paper trail is in place for all financial transaction, that records are kept in an orderly fashion and that the filing (archive) system is in line with Medair internal archiving policies and donor requirements.
- Oversees beneficiary payments: ATM card recharges, cash, IRIS, hospital bank payments. As well as overseeing the annual reconciliation of card numbers.
- Serves as the primary focal point between GSO and the Jordan country programme for finance related needs.
- Collaborates and coordinates with other Support and Programme teams, to ensure integrated and harmonized financial systems.
- Provides training, advice, mentoring and coaching as required to all relevant staff on financial management, procedures, internal controls and financial requirements of donors.
- Ensures the clear dissemination of and access to information related to new policies or procedures within various communication channels.
- Develops and maintains regular, transparent, and supportive communication with all relevant internal and external stakeholders to ensure they are kept informed of applicable financial information, activities and requirements.
- Represents Medair at relevant national and local meetings with government officials, networks, working groups, NGOs, etc. with the objective of contributing to good cooperation and partnership.
- Maintains strict confidentiality surrounding all financial information.
- Preparing monthly financial donor reports (EU, Kingdom of Netherlands Embassy, U.S Department of State, MEPI, RDPP) in accordance to grant agreement requirements.
- Monitoring daily financial tasks of projects and organization.
- Overseeing and reporting expenditures in alignment with the approved budgets.
- Coordinating with external auditors on yearly audit and annual report issuance.
- Managing the overall financial department processes.
- Participating in reviewing and developing organization’s policies to ensure compliance with local applicable laws.
- Oversight of processing and recording all funds received and paid by the Organization, including grant payments, subgrants and payroll.
- Managing the organization’s bank accounts, monitoring cash flows and performing bank reconciliations - key administrative contact for all banks and finance functions.
- Assisting the management and headquarters with budget management, projections, and cash flow monitoring for the organization and its projects.
- Ensuring that all statutory requirements of the organization are met including taxation and other legal requirements.
- Managing the tax affairs of the organization and ensuring that the company is compliant with all tax laws.
- Managing employees’ social security and income tax affairs.
Additional tasks:
- Reviewing all incoming JADE’s stakeholders’ (Incubators, Associations and SMEs) grants reports to ensure the eligibility of expenditures reported and compliance
- Preparing stakeholders’ reimbursements reports in accordance to rules and regulations
- Working closely with JADE’s financial analyst to ensure SMEs have sufficient financial analysis on their status
- Reviewing JADE’s financial analyst’s reports to ensure accuracy of information shown
- Conducting with the SMEs expert initial diagnosis for JADE’s SMEs applicants
- Working closely with JADE’s Investment Department at preferred banks list to conduct a full financial analysis for SMEs and facilitate the process of Access to Finance
- Assuring Leaders International and JADE’s reports and documents are compliant with EU rules and regulations for all project’s components (SMEs, Incubators, Associations) and any other activities.
- Managing all Leaders International’s projects financially and ensuring reporting is in compliance with rules and regulations
* Accounting and Finance Responsibilities:
- Overseeing the general accounting functions of the business to ensure accounts are current, accurate and compliant.
- Coordinating with Leaders International/Leaders organization Finance Department on all issues related to the project accountancy and finance.
- Ensuring effective and efficient invoicing process as required and maintain all relevant documentation.
- Managing expenditures as directed by JADE Project Manager, including preparation and updating of the monthly balance sheet and managing the petty cash and expenditures.
- Preparing financial documentation such as pro-forma income and expense projections, monthly summaries, and detailed fiscal year breakouts.
- Coordinating financial matters with the financial department at EU.
- Carrying out the day-to-day administrative and financial functions relating to the Institute’s operations (salaries, SOP, HR adherence)
- Establishing and maintain integrated financial systems, which support the businesses.
- Tracking all stakeholders’ budgets and Organization’s budget to ensure all expenses are spent out in compliance with rules and regulations
- Maintaining and develop working relationships with banks and financial institutions.
- Managing the tax affairs of the business and ensure that the company is compliant with all tax laws.
- Managing employees’ contracts, monthly payroll, social security and income tax affairs
- Assisting JADE’s Project Manager and team in any other related Financial Matter
* Voucher Manager Responsibilities:
- Plan, manage and coordinate all activities related to the implementation of the Voucher System.
- Develop and manage the voucher portal and upload content and news related to the voucher and SME success stories.
- In close collaboration with the JADE Project Implementation Team (PIT), develop and implement an appropriate management reporting system.
- Assign credit vouchers to JADE’s supported SMEs on the Voucher System
- In close collaboration with the PIT, coordinate the various committees to be set up to review and approve the registered SMEs, Business Development Services Providers (BDS), and the consultant on the online Voucher System.
- Coordinate the business service agreements between SMEs and JADE project, and the approval of the JADE PIT outputs and payments.
- Report to Project Manager of the JADE in a timely fashion on all matters relating to the implementation of the voucher.
- Manage the good financial control of the voucher scheme in accordance with EU regulations.
- Coordinate the implementation of monitoring and evaluation tools.
- Maintain database of BDS providers and SMEs.
- Assist JADE’s SMEs Specialist in conducting initial assessment for all SMEs’ applications
- Review final assessments for all SMEs and assist them in developing their work plan
- Reviewing all incoming invoices, requests and grants for payment and ensuring the integrity
of all receipts, invoices, and vouchers
- Preparing required payment checks for Senior Management’s signature
- Submitting relevant vendor and payroll tax payment requests to Project Finance Officer
- Checking Petty Cash vouchers and payments
- Preparing monthly salary payments
-Maintaining good knowledge and understanding of all policies and procedures as set forth in
the JCP Field Operations Policy Manual.
-Uploading all data entered into FAS into Oracle twice per month.
-Assisting with any relevant daily tasks assigned.
Enrolled in a training on accounting issues and on QuickBooks Accounting system.
- Preparing employees’ monthly salaries and quarterly based sales commissions.
- Reconciling company's monthly banks' accounts and vendors' accounts
- Submitting monthly financial reports related to Akhtaboot’s Job Fairs funded by USAID
- Preparing General Sales Tax Report
- Following up pending payments with relative clients
- Recording daily transactions into the accounting system and any other relevant daily tasks
assigned
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PROJECTS
- January, 2015: Graduation Project, “The Effect of Dividends Policy on Firms’
Performance”