Office Administrator/Manager
Choozy Clothes and Shoe Trading
مجموع سنوات الخبرة :14 years, 9 أشهر
ACCOUNTING
• Manages Accounts Payables and Receivables.
• Post transactions on the general ledger, performs account analysis, and managed financial statements and management reports.
• Receives weekly sales report and manages sales cash from the shops (3 shops), encode the updates on the system and analyze sales.
• Monitors inventories of stocks from the office and the stores.
• Process all Sales Order from the Sage
• Enters all receipts onto Sage
• Processes payroll transactions
• Overseeing pricing and stock control
ADMINISTRATIVE
• Intensive experience on retail management.
• Reports day to day update from the office and shops directly to the COO.
• Take down orders and procedures sent by the COO to be disseminated to all staff.
• Monitors and screens all incoming communication for the COO, prioritize according to importance.
• Maintains database of contact information for all suppliers and customers.
• Communicates with mall management, provide needed documents and meet requirements for the shops.
• Proven experience within administration supporting a sales team
• Strong understanding in Excel, Outlook and experience on Sage Accounting
• Knowledge on media marketing program such as Adobe Photoshop
• Manages clearing of all import orders from Serbia and China
• Recruit and hire new staff for vacant positions.
• Ensuring compliance with the governments legislation
• Prepares promotional materials.
• Monitor and promote items thru social media marketing, such as Facebook and Instagram
• Conduct meetings with possible costumers.
• Dealing with costumer queries and complaints
• File and retrieve corporate documents, records and reports.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
JOB DESCRIPTION
Administered the functioning of the mail lists, the email accounts of the people in the organization.
Monitored the server configurations and all of the client accounts on the server.
Processed the everyday email requests and helped in troubleshooting.
Processed the backup information and the recovery process in time of emergency.
Handles the Server Preventive Maintenance conducted annually.
Ensures backup of all servers monthly.
Manages all the Disk Backup/Tape Backup for disaster recovery.
Manages the schedule of all backup activity being run by the backup server.
Problem Diagnosis on all manufacturing servers which encounters error.
Conducts monthly training to all IT Coordinators from each section who were the main point of contact of IT.
Disseminates and trains end-users on updates and special task.
Manages the Oracle EBS end-user accounts and responsibilities.
OTHER SKILLS
Familiar with the Network Attached Storage Set-up.
Familiar with MDaemon Application to manage email accounts of all end-users.
Familiar with Acronis Backup and Recovery 10 for managing automatic backup.
Familiar with the use of Encrytion tool in Windows (BitLocker).
Familiar with the use of Oracle E-Business Suite Application
JOB DESCRIPTION
Technical support and troubleshoot desktop problems such as:
• Replacement of computer parts
• Backing up of data and installation/upgrade of Operating System
• Configuration of computers to Domain Server
Email Technical Support using Outlook Express and Microsoft Outlook
• Configuration of email client for end-users
• Transfer of email from one pc to another
• Troubleshoot email errors
Handles the Computer System PM (Preventive Maintenance) Activity annually
Ensures backup of all servers administered by the team
Supports activities to comply with ISO9001 and ISO14001
Support and attend Company Wide Activities
Trains newly hired staffs
• Clerical work : prepare needed pass for visitor/guest, schedule meetings and reserve meeting rooms, follow-up end-users service request and concerns.
OTHER SKILLS
Familiar in Server Protect Management (TREND MICRO)- Server Antivirus
Familiar in Hibun System (data encryption system)
Familiar in Interscan Messaging Security Suite (TREND MICRO)- Anti-Spam Server
Familiar in Interscan Web Security Suite (TREND MICRO)- Internet Antivirus Server
JOB DESCRIPTION
Sales Representative
• Prepare quotations and sales report every week
• Attend to client meetings and biddings
• Prepare bidding documents
• Introduce the company profile and the product to a client
Technical Engineer
• Prepare lay-out and design for the construction of the project
• Test the device purchased by the client before delivering it
• Estimate the materials needed for the project
• Support on any technical concerns and issues of the client