Sales Coordinator
Jamal Alghurair Group
Total years of experience :11 years, 7 Months
➢ Prepare quotation for the new or existing customer. In case of a new customer, create a new customer account in SAP. Upon approval of the quotation, change it to proforma and issue the contract in the SAP before getting it signed by the Sales Manager.
➢ Coordinate with Customers, Transporters and Shipping team for the delivery of the finished products (e.g., customer’s own collection or Porcellan shipping).
➢ Prepare all necessary local and export documentation, using their knowledge of export documentation.
➢ Coordinate with the dispatch team and warehouse for Tiles Delivery. /Sending Daily reports to Head of sales.
➢ Follow up with the client for all payments and update SAP accordingly. Ensure that products are only released in line with the issued Letter of Credit (LC) or payments received.
➢ Ensure all the sales orders are supplied within the agreed time limit. Inform the sales coordination executive in case of any production delays and inform the customer accordingly.
➢ Developing packing list, preparing all required documents for facilitating local and export sales, coordinate vehicle confirmation, arranging driver information and, getting gate pass ready in case of CPT for material delivery.
➢ Arrange & provide Certificate of Origin to drivers and providing loading instructions when sales manager is out of station.
➢ Send the signed/ stamped / scanned packing list and invoice to customer. Receive draft BL from shipping and share with customer for any corrections if any required. At times prepare Original BL, after vetting from customer
Responsible for uploading/confirmation of sales summary for national order using Sap (ERP) in Daily Basis, Coordinate with Sales team as well.
Invoicing of Fresh Fruits, Fresh Cuts, Processing incoming sales orders Invoices of Fresh Fruits, Fresh Cuts, Processing incoming sales orders.
Generating return authorizations and credit requests, Preparing Credit Notes Generating sales quotations.
Preparing the time attendance for all production and calculations of their overtime (monthly basis).
Enter time data in the system and submit it for approval using a SharePoint system and Provide reasons for absences and provide documentation if requested by supervisor.
Ensure proper timely posting of FG and RM entries in Sales Work system and going forward for ERP system on day to day basis.
Creating Bill of Materials (BOM) and doing routing to make the FG goods will be activated in system.
Perform Stock Taking Monthly basis and performs other related duties as assigned by Inventory controller and make consumption for daily SKU confirmed in the system.
Ensure that entries posted are accurate to facilitate Finance report’s
Work in co-ordination with Production, Logistics and Finance dept.’s and Ensure and facilitate smooth workflow
Perform General Data entry using company System, Microsoft excel and Word. Input data into company computer system with pace and correctness
Prepare Reports such as Inventory balance, Price list and Shortages
Process vendor and supplier invoices in a timely manner. Verifying accuracy, apporovals and account coding in accordance with company requirements,
Managed head office petty cash float and assist those who handling petty cash in division.
Processed payment to supplier. Checking validity of invoices accuracy of charges based on supporting documents. Prepare accounts receivables / payables report on monthly basis.
Verifies Clerical Computations against physical count of stocks and adjust errors in computations or count and investigate and reports reasons for discrepancies
Obtain Suppliers accounts statements and reconcile with our books company(MONTHLY BASIS)
Making Entry of Consigning items using Company Systems/Responsible for Consigning Goods into Dealers
Responsible for all bank transaction like deposit, Withdrawing Cash/checks.
Provide administrative / secretarial support for various departments / division such as answering telephone, assisting visitors and resolving a range of administrative problems and inquiries.
Responsible and making a monthly sales reports (Dealers sales Reports)
Obtain Suppliers accounts statements and reconcile with our books company(MONTHLY BASIS)
Develop and Maintain Sales record, Follow up on orders and delivers
Perform Stock Taking Quarterly and Performs other related duties as assigned
Send up to date SOA to credit customers on weekly aging reports
Maintain and distribute accurate listing of overdue accounts and suspensions in accordance company credit policies
Send up to date SOA to credit customers on weekly aging report
Post customer payment receipts to accountant by a weekly aging report
Prepare weekly and monthly sales report as required by General Manager and compliance with Annual audit
Process vendor and supplier invoices in a timely manner. Verifying accuracy, apporovals and account coding in accordance with company requirements,
Managed head office petty cash float and assist thoe who handling petty cash in division.
Processed payment to supplier. Checking validity of invoices accuracy of charges based on supporting documents. Prepare accounts receivables / payables report on monthly basis.
Responsible for all bank transaction and deposit checks.
Provide administrative / secretarial support for various departments / division such as answering telephone, assisting visitors and resolving a range of administrative problems and inquiries.
Responsible for monthly sales report (must be accurate).
Prepare reports and assist auditors with annual audit.
Obtain Suppliers accounts statements and reconcile with our books company(MONTHLY BASIS)
Management and accounting skills in office, knowledge of records and inventory procedures. I have knowledge in Computer operation using Microsoft Office products like MS Word, Excel, and Microsoft Outlook Internet and accounting software, SAP (ERP) And SharePoint (Portal).