Lead Document Controller
Saud Consult
Total years of experience :16 years, 9 Months
• Receiving, evaluating and processing of documents which includes manage and track of submittals and transmittals such as;
- Pre-Qualifications, Material submittal, Method of Statement, Inspection Test Plan, Laboratory Test, Drawings and document related design, etc.
- Non Conformance Reports (NCRs), Request For Information (RFIs), Inspection Reports for Civil, Architectural, Electrical, Mechanical, I.T., Testing & Commissioning and all documents related to the project site.
• Manage Log for Incoming/Outgoing correspondence, Document Submittals & Document Transmittals.
• Allocating of documents to Project Engineers according to its disciplines.
• Organizing and conducting regular Document Controller meeting between Consultant & Contractor.
• Preparing Safety Violation Reports, NCRs, Correspondences, Transmittals and other documents.
• Uploading and arranges documents data in the project system file.
• Manage and organize file room.
• Maintain documents, adhering to the project document lifecycle procedures, and archive inactive records in accordance with the records retention schedule.
• Coordinating (follow-up) with project engineers of their assigned items for actions.
• Help the Site Secretary and Resident Engineer develop and maintain documents such as meeting minutes, drawings, specifications, approvals and related items.
• Perform administrative tasks as needed
• Establish and maintaining best practice in scanning and electronic handling of documents and data and provide support as required by Site Management Team staff.
• Performing other duties that are assigned from time to time by the SRE, AREs and PEs.
Familiar and Knowledge of Processing the following Project Site Documents:
All kinds of Submittals e.g. for: Drawings, Inspection Reports, Inspection Test Plan, Material Approval, Pre-Qualification, Method Statements, Quality Action Notice, Stop Work Notice, Quality Test Plan and Punch List.
Responsibilities:
* Work closely with the Project Controls Manager and the Document Controller of the Core Team in delivering the general document management service.
* Help maintain and update Document Management procedures.
* Assist in producing document management statistics and plans.
* Establish and maintain best practice in scanning and electronic handling of documents and data and provide support as required by Site Management Team staff.
* Understands and performs electronic document management, and Information Systems and Technology operations.
* Possesses knowledge and administration of information management and retrieval systems.
* Preparing Safety Violation Report.
* Manages Log for Incoming/Outgoing correspondence, Document Submittals & Document Transmittals.
* Operating Primavera Contract Management.
* Arrange and prepare copies of documentation for meetings, distribute meeting minutes.
* Assist in maintaining registers for all incoming and outgoing correspondence.
* Keep log of staff working hours day-to-day and prepare timesheets.
* Maintain office consumable supplies.
CEO Office
• Assisting the librarian in scanning books and manuals to transform an Electronic Library.
• Receiving incoming calls.
• Keeping files (Documents and Drawings)
• Typing memos, correspondence, certificates and other documents.
• Assisting Document Controller by taking the following responsibilities:
Collecting, sorting and distributing documents.
Preparing important enquiries and project files.
Preparing company documents for shipment services.
Maintaining the master files and company files.
• Arranging flight booking/reservation and tickets for MTMM staff.
• Performing other duties as assigned.
Jeddah Municipality Projects: PMO (Project Management Office) and Roads Department
• Assisting the PMO Manager.
• Arranging/transforming various RMMS (Routine Maintenance Management System) Manuals.
• Evaluating incoming emails for PMO Manager.
• Organizing meetings and reminding of Manager’s important appointments.
• Preparing Organizational Charts.
• Taking Minutes of Meeting.
• Preparing handouts and organizing auditorium for Workshops and Seminars.
• Assisting workshops and seminars.
• Preparing and issuing certificates for workshops and seminars attendees.
• Allocating executive staff’s car parking.
• Composing letters/emails, memos and other administrative procedural documents
• Requesting and monitoring office supplies.
• Arranging and keeping office files.
• Scheduling of staff’s vacation plan.
Roads Department
• Updating of daily/monthly construction report through Primavera.
• Collecting and allocating of roads claims to each designated Constructions Managers.
• Evaluating of invoices from the contractors.
• Other Duties and responsibilities are similar from the PMO department like:
Taking minutes of meeting.
Evaluating incoming emails.
Organizing meetings
Drafting/composing letter and memos.
• Arranging and keeping files.
* Consistent Honor Student during Elementary grades.
* 1st Honorable Mention in Grade Six Gradution Rights.
* Class President from Grade 1 to Grade Grade Six.
* Outstanding Drum & Bugle Corps Member in High School.
* Top Ten Honor Students in High School.
* Member Philippine Institute of Civil Engineer (PICE).
* Chairman, El-Khereiji Filipino Organization - 2006-2007
* Secretary, Filipino Basketball Association