Manager Admin and Finance
Amber Chemical Industries(Private) Limited
Total years of experience :13 years, 1 Months
• Plan and coordinate administrative procedures and
systems and devise ways to streamline processes.
• Recruit and train Administrative personnel and
allocate responsibilities.
• Ensure the smooth and adequate flow of
information within the company to facilitate other
business operations.
• Vehicles and Generator management (Fuel,
Maintenance, Documentation) by an organized
system and accountability process.
• Managing the procurement process and Approving
authority for supplier invoices regarding
procurement's.
• Effective petty cash management & reporting,
approving the expenses.
• Developing and managing financial systems.
•Schedule and coordinate meetings and travel
arrangements for supervisors and managers.
•Prepare reports, letters, and other documents, using
Word and Excel.
•Trained 2 administrative assistants during the time
of departmental extension to ensure attention to
detail and adherence to company policy.
•Vehicles management by an organized system and
accountability process.
•Perform general office duties, such as ordering
supplies and maintaining stock levels by
an organized system.
•Effective petty cash management & reporting for the
maintenance and fuel Expenses of vehicles (AED
50, 000 Float), always able to meet deadlines.
•Developed new filing and administrative practices,
saving the company's time and cost.
•Provide administrative support to other branches
and departments, and maintained positive
cooperation with colleagues.
•Any Other Task Assigned by the Supervisor.
•Prepare and deliver lectures to undergraduate and
certification level students relating to financial
accounting, maintaining the standards.
•Prepare quality course materials such as assignments,
and handouts.
•Initiate, facilitate, and moderate classroom
discussions.
•Any other task assigned by the HOD.
•Maintain and analyze budgets, preparing periodic
reports that compare budgeted costs to actual costs.
•Establish tables of accounts and assign entries to
proper accounts, using specialized accounting
software Quick Books.
•Order materials, supplies, and services by a well
organized system, and dealing with vendors.
•Monitor and direct the work of lower level staff.
•Make travel arrangements for office personnel and
organizing events.
•Any other task directed by the supervisor
•Locate suppliers, using sources such as existing
suppliers and the internet, and interview them to
gather information about required products and
services.
•Perform buying duties when necessary.
•Prepare purchase orders and send copies to
suppliers and to departments originating requests.
•Prepare, maintain, and review purchasing files,
reports and price lists.
•Receive the invoices from vendors, forward to
finance section and follow-up the payments.
•Maintain knowledge of all organizational,
governmental and donor rules affecting purchases,
and provide information about these rules to
organization staff members and to vendors.
•Any other duties assigned by the manager.
•Operate & maintain office machines, i.e.
photocopiers, scanners and printers.
•Maintain and update filing by following a systematic
approach.
•Order supplies and services and inspect for any
damages and quality.
•Making Arrangements for Workshops, Seminars and
Conferences.
•Handling of petty cash, does basic bookkeeping, and
complete banking transactions.
•Match order forms with invoices, and record the
necessary information.
•Maintain inventory records and some other task
handed by the administrator.
•Establish tables of accounts and assign entries to
proper accounts.
•Operate computers programmed with peach tree
accounting software to record, store, and analyze
information.
•Receive, record, and bank cash and checks, and
prepare vouchers.
•Calculate and prepare checks for utilities and other
payments.
•Prepare and process payroll.
•Any other duty assigned by the managing director.
Advance Diploma in Accounting & Business (Finalist)
COMMERCE
BUSINESS ADMINISTRATION
Science