TRADE OPERATIONS MANAGER
AMJ NARROW FABRICS PVT. LTD.
Total years of experience :10 years, 10 Months
1. Manages all functions related to Trade operations and serves as a primary liaison and client service team.
2. Implement processes to improve and scale the middle-office capabilities.
3. Mentor new team members
4. Responsible for end-to-end trade execution.
5. Coordination between Suppliers, Buyers, finance, shipping, and port operations to ensure all matters are in order, to support timely delivery of product to the customers in accordance with the contract and maintain databases to ensure ongoing accuracy.
6. Ensure payment matters to supplier and incoming funds from buyers, based on payment terms, LC issuance & LC negotiation if any
7. Follow up and complete shipment documentation and coordinate with supplier, as well as provide all related shipping docs to buyers for customs purpose & cargo discharge.
8. Warehouse coordination and stock reconciliation.
9. Handle all shipment-related expenses, claims and client receivables/payables.
1. Preparation of all export documentation - Pro Forma Invoice, Commercial Invoice, Bill of Lading instructions, Shipment Advice, Beneficiary Certificates, Bill of Exchange, Acceptance Letter. 2. Checking and advising amendments in Export Documents - LC, Bill of Lading, Invoices. 3. Closely monitoring all shipments and notifying buyer about ETD and ETA dates. 4. Payments follow up with buyer and instructing suppliers for release of goods. 5. Maintaining healthy relation with all buyers and suppliers of ourorganization. 6. Preparing quarterly reports of sales profit and cost analysis reports. 7. Maintaining physical files of all records of sales and archive them for future references. 8. Maintaining total deal flow in a MIS system Air Table. 9. Opening LCs (Transferable LC, LC at Sight, Usance LC). 10. Submission of Non Negotiable Documents in bank for payment. 11. Creating and submitting debit notes to the suppliers for commission release and following up for the same. 12. Maintaining records of monthly over 1000 MT sales of cotton yarns, polyester yarns and polyester staple fibres.
13. Coordination with Overseas Buyers, CHA, freight forwarders & Shipping Agents regarding shipments.
1. Continuous market research through web search and digital marketing, email marketing and making coldcalls. Preparing quotation for different countries and preparing documentations.
2. Logistics Coordination: Duly involved in spontaneous coordination with overseas buyers over email and whatsapp regarding the readiness of their order and shipment planning.
3. Sales Coordination: Coordination with merchandisers regarding their upcoming orders and confirmation of orders in hand to ensure smooth shipment as scheduled.
4. Key Account Management: Solely responsible for handling overseas clients regarding their upcoming orders, updating clients regarding orders running in production and orders ready for shipment.
5. Export Order Management: Providing complete support to clients regarding orders in queue at factory, transportation of ready goods, end to end logistics support, smooth custom clearance of goods at origin and destination port for timely delivery to clients warehouse.
6. Export Documentation: Preparation of necessary export documents prior to shipment and circulating the same to sales team, production and packaging department to adhere to the scheduled shipment date.
7. Shipment Planning: Coordinating with freight forwarders, CHA and transporters and providing them all necessary documents for custom clearance and handing over the consignment to forwarders.
8. Post Shipment Documentation: Receiving set of post-shipment documents from forwarders and preparing set of documents for each consignment to be sent to the Accounts department.
1. To conduct surveys and market research to study and analyse the changing needs of the customers
2. To develop plans and strategies by coordinating with the managers to achieve the sales target
3. To ensure that the products are made available to suit the needs of the customer and by adhering to the sales processes designed to improve the sales
4. To keep abreast of the latest developments in the market by studying the competitors strategies and products, so that the possible threats can be identified and counter attack strategies can be designed
5. To maintain trustworthy professional relationship with the existing as well as the prospective clients
6. To select, analyse and validate the vendors requirements and maintain and update the database related to it.
1. Showroom Functions: Involved in the development of systems in showroom for better control and management. Inception of the new concept to facilitate simultaneous support to top-line as well as bottom-line of the organization.
2. Sales: Carrying out activities conducive to increase in revenue by developing customers portfolio. Development fresh markets to augment the companys business in domestic markets.
3. Market Development: Handling business expansion, and conceptualizing, implementing and monitoring innovative campaigns, tie-ups and measures based on market and competitor analyses, inorder to increase market penetration and gain a competitive edge.